1) This document outlines the objectives and processes of an Enterprise Asset Management (EAM) module being implemented at USCE. The EAM will integrate maintenance with other departments like inventory, purchasing, and finance. 2) Key aspects of the EAM include managing all maintenance through work orders, tracking costs for cost control, improving preventive maintenance scheduling, and generating reports for decision making. 3) The work order process begins with a work request that is turned into a work order by a team leader who then assigns materials, resources, and tracks completion. Team leaders and store managers are involved in different stages of the work order and fabrication order processes.

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Prepared By: Mahmoud El Dakak

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Contents
Introduction1
2
3 EAM Objectives
4
5
EAM Network
Work Order cycle
65 Reports

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Introduction
ORACLE modules
already existing in USCE
EAM
Purchase
Human
Resources
Finance
Inventory
A New module is
implemented now

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Introduction
 Enterprise Asset Management (EAM)
 One of the ORACLE modules which Refers to the management
of the assets across departments , so we can improve utilization
and performance, reduce Running costs, extend asset life and
subsequently improve ROA (return on assets).
 ROA :percentage shows how profitable a company's assets are in
generating revenue
 EAM will integrate maintenance department with other
departments

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EAM Integration
EAM module
is Integrated with
INVENTORYPURCHASING
HUMAN
RESOURCES
ACCOUNT RECEIVABLE
COSTING
FIXED ASSETS
GENERAL LEDGER

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Gathering
database
from migration
sheets like :
• Asset numbers
• Categories
• Departments
• Meters
• Resources
• Activities
• Operations
• PM schedule
Monitoring &Tracking
all Work Orders
Cost Control
Improving Preventive
Maintenance
Tracking History life
of each Asset
Professional
Reports
EAM Objectives
EAM will capture data
from work orders created
by maintenance users

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EAM Objectives
1) Dealing with all kinds of maintenance in a Work
Order form, to enhance Monitoring and Tracking
of all work orders
2) Capture the cost of work order to observe cost
analysis in order to make Cost Control.
3) Improving the Preventive Maintenance program
schedule
4) Supporting decision maker to invest in the asset or
replacing it with a new one. This point is achieved
by the Professional Reports obtained from the
EAM module
5) Tracking history life of each Asset individually.

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What is a Work Order (W.O)
Anyone notices any problem for the
Equipment of his department ,he must make
a Work Request to solve this issue
WORK ORDER :Is an order the team leader
will initiate in response to the work request
sent to him.
he will assign all the material , Resources
needed to accomplish this task.

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Sequence of Work Order Cycle
Work Order cycle
Work Order
Closure
Completion
of
Work Order
Work
Order
Work
Request

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Planner closes the Work Order
Team leader completes the Work Order
Team leader receives Work
Request ,creates a Work Order
Requester creates a Work Request
Work Order Cycle
Requester will fill the work request and determine:
-Asset number (equipment which need to be maintained )
-priority of the work order which will be created
-which department is concerned to do this work order
-description of the issue
-work order type -Equipment in/out of service
Requester creates a Work Request

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How to make a Work Request
Requester creates a Work Request
Click on create Work
Request

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Is the department you want to send the
Work Request to
ex: Mechanical or Electrical or Instrumental
Date comes by default or
you can select it from calendar
How to make a work request
Click to search for the equipment you
want to maintainSpecify the priority of this work request
either : High or medium or high
This is the name of the requester ,
who is making this work request
Click apply to send the requestDescribe the issue
Requester creates a Work Request
Enter Work Request type:
1-fabrication (if you want to fabricate)
2-modification(if you want to modify )
3-shutdown (to put this request in the Shut down activities)
4-predictive (special for CMPM work orders )
5-breakdown (if the equipment is not working any more)

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An e-mail contains a work request number is sent
automatically to the team leader of the concerned
department to notify him.
Then the team leader will search for the work
request on his account and decides to approve or
reject the work request
If he approved the work request then he will create
a work order
Next step after the requester created the W.R

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Planner closes the Work Order
Team leader completes the Work Order
Team leader receives Work
Request ,creates a Work Order
Requester creates a Work Request
Work Order Cycle
team leader will assign inside the work order:
- Materials required -some information
-Resources required
Requester will fill the work request and specifies:
-Asset number (equipment which needs maintenance)
-priority of the work order which will be created
-which department is concerned to do this work order
-description of the issue
-work order type -Equipment in/out of service

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How to make a work order
If you click then it Means
you rejected the Work
Request
If you click then it Means
you approved for the Work
Request
If you click, a notification
will be sent to the requester
to put some additional
information
Click this field when you
want to ask the requester a
specific question
Team leader receives Work
Request ,creates a Work Order
When the team leader opens
his account ,he will find the
sentence (Need your
attention).so click on this icon
to see the work request

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If you have chosen awaiting work
order (which means approved),click
on work orders button to create a
work order
Then click on create work
order
Then enter the work
request number to find the
work request & press Go
Click on Requests
Team leader receives Work
Request ,creates a Work Order
How to make a work order

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Specify the duration of
work order
Enter the activity needed
for this work order
Select the shutdown type
either required or not
Enter work order type
Team leader receives Work
Request ,creates a Work Order
How to make a work order
Click to add resources
Click to add material
Then click save
Specify if the material :
Stock item (stock)
Non stock item(service)
Click to search for the
material you need
Enter the quantity
Determine the date
required for materials
You must choose Release
to successfully create this
work order
This number is the
sequence number of
operations
Enter the description of
the operation
Enter the department
who is making this
operation
If you want to arrange
the sequence of the
resources
Enter the resources by
category :mechanic,
electrical ,instrumental
Enter the time required
for this operation
Number of resourcesEnter the resource nam

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Team leader receives Work
Request ,creates a Work Order
How to make a work order
Click on estimate to see
the cost of the material
issuedEstimated costs , actual
costs will appear in this
field
Then click on apply
Now you have to print
the work order and take
this printed layout to go
get the material from the
store .so click here

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Team leader receives Work
Request ,creates a Work Order
How to make a work order
Click to print

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Reports
It will be possible also to attach a report to the Work Order
Click here
Click on Add to browse from
your PC the report you want to
attach

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Planner closes the Work Order
Team leader completes the Work Order
Team leader receives Work
Request ,creates a Work Order
Requester creates a Work Request
Work Order Cycle
team leader will find the work request and
make a work order and will assign inside it:
- Materials -some information
-Resources
Requester will fill the work request and specifies:
-Asset number (equipment which needs maintenance)
-priority of the work order which will be created
-which department is concerned to do this work order
-description of the issue
-work order type
After finishing the task the team
leader will make completion for the
work order

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Team leader completes the work order
Work Order Cycle
Click on work orders
Search for all the
released work orders
Click on the work order
you need to complete

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If you choose complete with
no charge that means the
cost of resources zero
Work Order Cycle
Team leader completes the Work Order
This date is the start
date for working on the
equipmentDuration of the task
made on the equipment
This date is the end
date of working on the
equipment
This is the date when
the equipment has
stopped working
Duration from stopping
the equipment till its
running
Note : actual end date
can not be a future
date

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Work Order Cycle
Put the last meter value for the
equipment to start counting
from this value and press apply
Team leader completes the Work Order

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Planner closes the Work Order
Team leader completes the Work Order
Team leader receives Work
Request ,creates a Work Order
Requester creates a Work Request
Work Order Cycle
team leader will find the work request and
make a work order and will assign inside it:
- Materials -some information
-Resources
Requester will fill the work request and specifies:
-Asset number (equipment which needs maintenance)
-priority of the work order which will be created
-which department is concerned to do this work order
-description of the issue
-work order type
After finishing the task the team
leader will make completion for the
work order

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Planner closes the Work Order
Work Order Cycle
Click here

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Planner closes the Work Order
Work Order Cycle
Click here to close
work order

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Planner closes the Work Order
Work Order Cycle
Search for the work
order number
Or Search with the
completed work ordersThen click on find

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Planner closes the Work Order
Work Order Cycle
Choose the work order
you want to close
Then click on open

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Planner closes the Work Order
Work Order Cycle
Click on tools and
close the work order

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Fabrication Work Order Cycle
Stores man will close
Team leader completes the Work Order
Team leader creates a Work OrderTeam leader creates a Work Order
Click hereTeam leader can create a work order
without a work request & requester can
also send a fabrication work order request

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Click here on EAM
to mention that you are
fabricating
Fabrication Work Order Cycle
Team leader creates a Work Order
Click here to choose
fabricationEnter item code for the filter
Enter quantity
Enter market price

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Fabrication Work Order Cycle
Team leader creates a Work Order
Department which is
going to fabricate
Then press Apply
Click here to choose
the virtual asset

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Team leader completes the Work Order
Fabrication Work Order Cycle
Stores man will close
Team leader completes the Work Order
Team leader creates a Work Order
Enter the work order
number to completePress Go

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Fabrication Work Order Cycle
Team leader completes the Work Order
Press here to complete
work order

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Fabrication Work Order Cycle
Stores man will close W.O
Team leader completes the W.O
Team leader creates a W.O
Stores man will close W.O
•Stores man will just check the
quantities and the price to close the
work order

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Reports
If you want to see the reports
that the EAM will produce. Click
on Requests
Click here
Click here to choose the report
you need
Enter parameters to search
with in the yellow
fields(mandatory)
Choose the report and press ok

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www.themegallery.com
Prepared by : Eng . Mahmoud El Dakak