The Application of Web 2.0 Technology in Digital Archival Repositories:View from Regional Centre for Strategic Studies (RCSS)
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The Application of Web 2.0 Technology in Digital Archival Repositories: View from Regional Centre for Strategic Studies (RCSS)

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The future of archives and archives of the future may depend on the actions pursuit by archivists to bring archival representation system up to date to reflect the dynamic and multi-faceted digital ...

The future of archives and archives of the future may depend on the actions pursuit by archivists to bring archival representation system up to date to reflect the dynamic and multi-faceted digital reality. New technologies have changed the traditional archival system and digitized and born digital repositories have grown in rapidly, raising the interest of archival methods of organizing digital repositories. In this electronic era, computer hard drive has taken the place of file cabinet and more and more records have been created and stored digitally, reflecting the image of archives of the future. Archives of the future organize records in different way and will not support physical files.

The simple definition of archive is the place where old things live. The archive is a place constituted of memories and yet, paradoxically it is also constitution of memory. Without archives, we cannot record memories; they have to be mediated through archives before they can be recalled. Our power of recall is contingent on how well we have classified and preserved the past in our archives (Narayan, 2013).

Regional Centre for Strategic Studies (RCSS) is an independent non-governmental, non-profit making organization centrally located in Colombo, Sri Lanka. Set up in 1993, RCSS is engaged in activities ranging from collaborative research, dialogue and networking, interacting with similar organizations on key regional and international issues relating to security, stability, conflict resolution, confidence building and regional cooperation and provides services of a Library with a wide selection of books and modern facilities for access of information. RCSS library maintains extensive collection of electronic repository (e-repository) on South Asian Security Studies. The library of RCSS has created a blog (http://kamani- strategicstudies.blogspot.com/) on Strategic Studies and a Digital Reference Library Portal on South Asian Strategic Studies and International Relations (http://rcss.asia/) to provide effective information services regionally and globally. Based on the author’s experience, this paper briefly reviews literature to demonstrate the importance of blogs in libraries and web 2.0 applications in archives.

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The Application of Web 2.0 Technology in Digital Archival Repositories:View from Regional Centre for Strategic Studies (RCSS) The Application of Web 2.0 Technology in Digital Archival Repositories: View from Regional Centre for Strategic Studies (RCSS) Presentation Transcript

  • The Application of Web 2.0 Technology in Digital Archival Repositories View from Regional Centre for Strategic Studies (RCSS) Kamani Perera Librarian, Regional Centre for Strategic Studies, Colombo k_vithana@yahoo.com; kvithana@gmail.com
  • Outline • • • • • • • Introduction Web 2.0 and Archives Archive and Archivist The Role of Archives Digital Archiving – Benefits The Purpose of Archives Conclusion
  • Introduction • What is archive? – the place where old things live – the place constituted of memories – record memories • What matters depend on the future of archives and archives of the future? - actions pursuit by archivists - archival representation system - dynamic and multi-faceted digital reality
  • Web 2.0 and Archives • Social Media Tools – Not new – Available everywhere – Empower and enable conversations digitally – Speak at people – Speak with people – Give people something more – Natural evolution of the web – Focus on users – Active participation
  • RCSS Blog on Strategic Studies http://kamani-strategicstudies.blogspot.com
  • RCSS Blog Statistics 2011 – 2013 (As at 03 December 2013) Country United States Page Views 26,643 Russia 8300 United Kingdom 6579 India 4845 Germany 4399 Sri Lanka 3820 Ukraine 2530 France 2347 Netherlands 1870 Spain 1798 Total 95,835
  • Research Areas Welcome Message RCSS Digital Reference Library Portal on South Asian Strategic Studies and International Relations (http://rcss.asia/) Armed Conflicts Welcome to the RCSS digital reference library. The main aim of this portal is to serve as an online forum where research and knowledge on issues relevant to South Asian security are shared and preserved. CBRN Civil Military Relationship RCSS is committed to open source information and strongly believes in reaching this information to the widest audience possible with the goal Cyber Threats of cultivating a well informed South Asian strategic community. The content on this portal is sourced from various organizations working in the region. To begin with the portal provides a searchable database of Defense Democracy all RCSS publication. Eventually we aim to add on to the database all relevant articles and publications relevant to South Asian security, and constantly update it thereafter. We welcome any feedback you may Demography have for us to serve you better. Development & Security Disarmament Kodikara Library Disaster Management Economy Search What's New ... Energy Environment Research Areas Foreign Policy Future Studies   Country /Region Gender AND All Search Governance Rumel Dahiya, editor Human Security Advanced Search Internal Security International Law Maldives Maritime Security Media Latest Additions Book Migration Chapter Military Journal Article Non-traditional Security Peace-building Developments in the Gulf Region: Prospects and Challeng for I es ndia in the Next Two Decades All Monograph 2013
  • Archive and Archivist • Archive – Making records accessible • Archivists – Custodian of the archive – Keepers of old things – Make other people’s work possible – Unknown people Smithsonian Institution Archives On-site Collection Storage, Capital Gallery, 2009, by Jennifer Wright.
  • The Role of Archives Future of Archives Archives of the Future Cloud archives • Produce community engagement • Archival digitization – Connect records – Create a holistic representation • Support research Future of Archives Archives of the Future – – – – Virtual Digitized Born digital Cloud archives
  • Digital Archiving – Benefits • • • • • • • • • • Archive the traditional knowledge Keep material for present and future use Avoid duplication Protect rare material Preserve cultural heritage and history Reduce cost Reduce deterioration Worldwide access at any time, any device Maintains historical value No physical space required
  • The Purpose of Archives Why? •Courts use them to verify and protect the rights of individuals and groups •Police use them to review and re-open old criminal cases •Lawyers use them to settle old land claims and defend the government •Public servants and journalists study the records to learn how previous governments dealt with similar problems in the past. •Medical researchers use them to study the progress and treatment of diseases.
  • The Purpose of Archives contd. • Environmental researchers track climate change and pollution through historical data. • The public uses the records to verify and secure pensions and other entitlements. • Families trace their history through birth, death, marriage and land-ownership records. • Historians, authors and filmmakers access them as authentic sources of information about the past. • Communities use the archival records to identify and protect other valuable heritage resources such as local historical buildings (Wilson, 2004).
  • Conclusion • Archives of the future - easy to remember with new technologies • Web 2.0 technologies are currently being implemented by over 80% archives (Thorman, 2012) Thank You Department of National Archives, Sri Lanka