1. Tobacco
Education, Prevention, and
Cessation Grant Program
Request for Applications
Applicant Webinar
May 29, 2012

2. Housekeeping
• Livestream
• Chat/Questions
• Breaks throughout for questions
• Recorded and archived and available following
today’s presentation
• Presenters

3. During the webinar be sure to have both
RFA guidance documents:
http://www.cdphe.state.co.us/pp/tobacco/grantprogram/ApplyForFunding.html

4. Agenda
• 9am-Noon: Community Initiatives
– Community Tobacco Initiative
– Innovative Community Tobacco Initiative
– Community Led Targeted Outreach Campaigns
• 1pm-4pm: Cessation Initiatives
– QuitLine e-referral System
– Oral Health Partnership
– Pharmacy Partnership
– Hospital Cessation
– Text Message Cessation – Young Adults
– Youth Cessation

5. Agenda cont.
• Funding Period • Application TA
• Purpose • Application Review
• Funding Availability Process
• Eligibility • Post-Award Requirements
• Funding Request Limits • Categories and Questions
• Strategic Goals • Work Plan
• Funding Priority Areas – • Budget
Details and Purpose • Resources
• How to Apply • Other funding initiatives
• Application Timeline • Q&A

6. Funding Period
Year One: Oct. 1, 2012 - June 30, 2013
Year Two: July 1, 2013 - June 30, 2014
Year Three: July 1, 2014 - June 30, 2015

7. RFA Purpose
• Tobacco use is single most preventable cause of
death and disease nationally and in Colorado
• Amendment 35 – voter approved tax increase on
cigarettes and other tobacco products – allocates
funds to tobacco education, prevention, and
cessation programming
• The intent of this RFA is to provide grant funding
to agencies and organizations across the state to
implement evidence-based and innovative
activities to achieve program goals

8. Funding Availability
• ~$19.2 million for the period of Oct 1 through
June 30
• Number and amount of grant awards will vary
• Renewal funding for FY 14 and FY 15 is
contingent upon grantee performance and
appropriation by the Colorado General
Assembly

9. Eligibility
• Not-for-profit organizations
• Public or governmental agencies
• May submit more than one application if
under different funding initiatives
• For-profit – not under this RFA, but can apply
under Health Communications RFPs

10. Funding Request Limits
Community Initiatives
• Community Tobacco Initiative – as much as $5
million
– County Maximum Amounts
• Innovative Community Tobacco Initiative – as
much as $2.6 million
• Community Led Targeted Outreach
Campaigns* – as much as $1.5 million
* Eligibility: Lead agencies applying for the Community Tobacco Initiative only.

11. Break for Questions and Answers
All Questions and Answers will be
posted on June 8
Please submit your questions using the
chat function

12. Strategic Goals
The 2020 goals outlined in this plan guide this Request for Applications are:
• The cessation success gap affecting low SES youth and adult smokers decreases by
50 percent
• A majority of people and health care systems in Colorado recognize and treat
tobacco dependence as a chronic condition
• A majority of Coloradans live, learn, work and play in communities that have
effective policies and regulations that reduce youth and adult use and access to
tobacco
• Tobacco prevalence and initiation among young adults, especially straight-to-work
young adults, decreases by 50 percent
• Initiation among youth, especially high burden and low SES populations, decreases
by 50 percent
• Exposure to secondhand smoke, with an emphasis on low SES
populations, decreases by 50 percent
• Colorado is among 10 states with the highest price for tobacco products
Strategic Plan

13. Funding Priority Areas - Details and Purpose
Community Initiatives
Community Tobacco Initiative
– Implement evidence-based tobacco control strategies
– One lead agency per geographic area may be funded
– Multiple collaborators are encouraged
– Select goals from Strategic Plan
– Build and maintain diverse community coalitions
– Must have support from local public health
– As appropriate, regionalization is encouraged
– Proposed work plan must address the needs of
proposed geographic area

14. Funding Priority Areas - Details and Purpose
Community Initiatives
Innovative Community Tobacco Initiative
– Competitive funding all eligible organizations and
agencies for local or statewide initiatives
– Preference given to innovative projects designed
to add to the evidence base
– Address one or more goals of the Strategic Plan
– Target one or more of the priority populations
identified in the Strategic Plan

15. Funding Priority Areas - Details and Purpose
Community Initiatives
Community Led Targeted Outreach Campaigns
– Support local outreach efforts
– Priority given to organizations with commitment
and capacity to use the templates in detailed
outreach campaigns as a part of a
communications plan
– Templates will be developed as part of a separate
RFP
– Eligibility - Lead agencies applying for the
Community Tobacco Initiative only

16. Break for Questions and Answers
All Questions and Answers will be
posted on June 8
Please submit your questions using the
chat function

17. How to Apply
• Letter of Intent
– Community Tobacco Initiative and
Innovative Community Tobacco Initiative only
• New! Colorado Grants Management System
(COGMS)
– Register by June 15
– Instructions and TA will be provided
• Submit applications electronically by June 29,
5pm

18. Application Timeline
Release of Request for Applications Friday May 18, 2012
Deadline for submission of questions regarding application guidelines via email: Friday June 1, 2012
Applicants’ conference/webinar Tuesday May 29, 2012
Deadline for submission of Letters of Intent for Community Initiatives: Friday June 1, 2012
Responses to all questions received via email and at applicants’ conference will be posted by: Friday June 8, 2012
http://www.cdphe.state.co.us/pp/tobacco/grantprogram/index.html
Compilation of Letters of Intents received illustrating geographic coverage and coordination Friday, June 8, 2012
needs will be posted by:
Responses will be posted here:
http://www.cdphe.state.co.us/pp/tobacco/grantprogram/index.html
Deadline for Registration in Colorado Grants Management System (required for application Friday, June 15, 2012
submission):
Deadline for Application submission: Friday, June 29, 2012 5:00 p.m.
Review of applications June 30 – est. July 20, 2012
Funding recommendations determined by the Tobacco Education, Prevention and Cessation TBD July, 2012
Grant Program Review Committee
Presentation of funding recommendations to the Colorado Board of Health Wednesday Aug. 15, 2012
Funding recommendations will be posted here: Thursday, Aug. 16, 2012
http://www.cdphe.state.co.us/pp/tobacco/grantprogram/index.html
Contract award process Aug. 17 – Sept. 30, 2012
Anticipated award start date Oct. 1, 2012

19. Application TA
• Questions via email through June 1
• FAQ document – posted by June 8
• COGMS Assistance – available throughout
A35COGMSTechnicalAssistance@gmail.com or
303-692-2524

20. Application Review Process
• All applications will be scored on a 100 point
scale
• Minimum of 70 is required to be considered
for funding
• Funding recommendations by Tobacco Review
Committee will be made on July 19 and 20
• Recommendations to the State Board of
Health will be made on August 15

21. Post-Award Requirements
• Certification of non-acceptance of tobacco
industry funds and resources
• Data collection
• Insurance requirements
• Lawful presence
• Lobbying restrictions
• Reimbursement
• Reporting

22. Break for Questions and Answers
All Questions and Answers will be
posted on June 8
Please submit your questions using the
chat function

23. Categories and Questions
• Each initiative has questions listed
• COGMS will state the character limit for each
question and instructions are provided on
how to count characters in the system
• Some questions are required by the Colorado
BOH

24. Work Plan
• A template is not provided, COGMS will walk you
through the steps needed to develop a work plan
• SMART Objectives
• Each objective should address goal(s) outlined in
the strategic plan
• Identify intended outcome
• Describe the intended target population
• Designate a timeline
• Detail the intended measurement tools
• List up to 10 activities

25. Budget
• Must be consistent with proposed work plan
• Provide a budget and justification for initial 9
month funding period only
• Provide separate budgets for each application
• Personnel
– All staff who will work on the project
• Supplies and Operating
– Discouraged and disallowed costs

26. Budget cont.
• Travel
– In state only
– Two, two-day trainings in Denver
• Contractual
– All restrictions apply
– No pre-paid services
• Other
• Indirect
• Financial Assessment Questionnaire

27. Resources
• Some resources provided in the RFA
• Other resources may be available

28. Other funding initiatives
Information on the following will be posted on the Tobacco
Collaborative Google Group and final decisions to be made by the
Tobacco Review Committee in July
• Health Communications
– ColoradoQuits: To be posted on the CO BIDS System
– Develop outreach campaign templates: To be posted on the CO BIDS
system
• Technical Assistance and Support
– Will be posted on COGMS by September
• QuitLine
– Sole Source agreement with National Jewish Health
• Evaluation
– Interagency agreement with the Amendment 35 Program Evaluation
Group

29. Question and Answer time…
Please submit your questions
via the chat function
All questions and answers
will be posted on June 8