More Related Content Similar to What IT Management Skills should IT Project Managers have? (20) More from BoonNam Goh (7) What IT Management Skills should IT Project Managers have?1. #ISSlearn
WHAT OTHER IT MANAGEMENT SKILLS
SHOULD IT PROJECT MANAGERS
HAVE?
(BESIDES THE COMMON PROJECT MANAGEMENT QUALIFICATIONS)
15 Jul 2016 / Goh Boon Nam
1(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
2. #ISSlearn
About Myself
2
ITIL Expert, TOGAF 9 Enterprise Architect,
CITPM (Senior), COMIT, CGEIT, CBAP,
Chartered IT Professional
20 years of IT management experience
Process Improvement
Enterprise Architecture and Planning
IT Operations
Business Analysis
Application Development
Consultancy for private and public sector
CMMI
Enterprise Architecture
Goh Boon Nam
Chief, IT Service Management
Institute of Systems Science
issgbn@nus.edu.sg
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
3. #ISSlearn
What next after common PM
milestones like PMP?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
3
Congrats!
What next?
http://pmstudycircle.com/wp-content/uploads/2012/03/PMP-Project-Management-Professional-Certificate-1.jpg
https://d3by36x8sj6cra.cloudfront.net/assets/images/book/large/9780/1133/9780113310593.jpg
Perhaps, additionally:
- Step-by-Step Methodology
- Organising the stakeholders &
making them work
- Tailoring guidelines
- etc.
PMBOK already cover:
- Wide range of Tools & Techniques
- PM’s tasks
4. #ISSlearn
Other than classical project
management?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
4
How long are your users /
customers willing to wait for
projects to deliver results?
Two years? One year?
Is the classical method of PM
the best way to deliver?
http://calendargalery.info/118/12-month-calendar-2016-to-print/
5. #ISSlearn
Agile Projects
- more specific guidance
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
5
https://www.scrumalliance.org/scrum/media/ScrumAllianceMedia/PageGra
phics/Cert%20Seals/ScrumMaster_Logo_Seal.png http://www.solidstate.ae/wp-content/uploads/2015/11/acp-logo.jpg
Adapted from: http://www.agilenutshell.com/assets/methods/scrum/scrum-overview.png
Sprint
Retrospective
6. #ISSlearn
How to have Agile for larger
projects?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
6
How to overcome Scrum small project limitation?
(30 man-days)
Team 2 (30 man-days)
Team 3 (30 man-days)
Is it so simple?
How to manage and coordinate the teams?
Multi-team
Sprint (2 weeks)
Team 1
7. #ISSlearn
Large scale agile –
e.g. Large Scale Scrum (i.e. LeSS)
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
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7
https://less.works/
8. #ISSlearn
What have we covered so far?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
8
Project Management
Conventional
BOK Methodology
Agile
Small Large
9. #ISSlearn
Is your project work over once
cutover to production?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
9
Is there such a thing as a commissioning period?
Does the project receive full payment if commissioning fails?
Besides that, what else can happen if things don’t work out in production?
What happens to the Project Manager if the US President, himself, has to
help answer for the poor project commissioning?
http://www.businessinsider.com/obama-obamacare-website-glitches-mandate-2013-10?IR=T&r=US&IR=T
Does PMBOK or PRINCE2 or
SCRUM or LeSS tell you much about
commissioning?
10. #ISSlearn
• Project management does not cover much in terms of best practices
for commissioning.
• Hence, IT Service Management (ITSM) can complement Project
Management to help in this area to ensure success of a project
• ITIL is the international best practice for ITSM
• Below are some sample of ITIL
10
The need for IT Service Management
ReqInit Design Code Test Impl
Project Management
Service
Design
Service
Transition
Service
Operation
Continual Service Improvement
Service
Strategy
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
Legend: IT Service Management / ITIL
11. #ISSlearn
ITIL – Event Management
11
Continual Service Improvement
“Enhancing the value”
Service Portfolio
Management
Demand
Management
Financial
Management
Service Catalogue
Management
Service Level
Management
Capacity
Management
Availability
Management
Service ContinuityIT Service Continuity
Management
Information SecurityInformation Security
Management
Supplier
Management
Event
Management
Incident
Management
Problem
Management
Request
Fulfilment
Access
Management
Service Strategy Service Design Service Transition Service Operation
7 Step Improvement process
Strategy
Management for
IT services
Business
Relationship
Management
Design
coordination
Change
Management
Service Asset
& Configuration Mgt
Release &
Deployment Mgt
Service Knowledge
Management
Transition Planning
& Support
Service Validation &
Testing
Change Evaluation
Reproduced from UXC Consulting
Based on Cabinet Office ITIL® material. Reproduced under license from the cabinet office
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
12. #ISSlearn
Event Management
• How to know of incident as early as
possible?
• Wait for user to call the service desk?
• Event Management concepts
• Automated event alerts if possible
besides manual (e.g. user-initiated) alerts
• 3 types of alerts
• Exception (i.e. incident occurred; can we
know even earlier? how?)
• Warning (i.e. incident going to occur)
• Information (e.g. logs to understand normal
conditions)
• etc.
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
12
13. #ISSlearn
ITIL
13
Continual Service Improvement
“Enhancing the value”
Service Portfolio
Management
Demand
Management
Financial
Management
Service Catalogue
Management
Service Level
Management
Capacity
Management
Availability
Management
Service ContinuityIT Service Continuity
Management
Information SecurityInformation Security
Management
Supplier
Management
Event
Management
Incident
Management
Problem
Management
Request
Fulfilment
Access
Management
Service Strategy Service Design Service Transition Service Operation
7 Step Improvement process
Strategy
Management for
IT services
Business
Relationship
Management
Design
coordination
Change
Management
Service Asset
& Configuration Mgt
Release &
Deployment Mgt
Service Knowledge
Management
Transition Planning
& Support
Service Validation &
Testing
Change Evaluation
Reproduced from UXC Consulting
Based on Cabinet Office ITIL® material. Reproduced under license from the cabinet office
Which 4-letter words do users
use to complain about incidents?
• “System is d _ _ _ - get it
fixed!”
• “System is s _ _ _ - get it
fixed!”
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
14. #ISSlearn
ITIL
14
Continual Service Improvement
“Enhancing the value”
Service Portfolio
Management
Demand
Management
Financial
Management
Service Catalogue
Management
Service Level
Management
Capacity
Management
Availability
Management
Service ContinuityIT Service Continuity
Management
Information SecurityInformation Security
Management
Supplier
Management
Event
Management
Incident
Management
Problem
Management
Request
Fulfilment
Access
Management
Service Strategy Service Design Service Transition Service Operation
7 Step Improvement process
Strategy
Management for
IT services
Business
Relationship
Management
Design
coordination
Change
Management
Service Asset
& Configuration Mgt
Release &
Deployment Mgt
Service Knowledge
Management
Transition Planning
& Support
Service Validation &
Testing
Change Evaluation
Reproduced from UXC Consulting
Based on Cabinet Office ITIL® material. Reproduced under license from the cabinet office
Which 4-letter words do users
use to complain about incidents?
• “System is d o w n - get it
fixed!”
• “System is s l o w - get it
fixed!”
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
15. #ISSlearn
ITIL – Availability Management
15
Continual Service Improvement
“Enhancing the value”
Service Portfolio
Management
Demand
Management
Financial
Management
Service Catalogue
Management
Service Level
Management
Capacity
Management
Availability
Management
Service ContinuityIT Service Continuity
Management
Information SecurityInformation Security
Management
Supplier
Management
Event
Management
Incident
Management
Problem
Management
Request
Fulfilment
Access
Management
Service Strategy Service Design Service Transition Service Operation
7 Step Improvement process
Strategy
Management for
IT services
Business
Relationship
Management
Design
coordination
Change
Management
Service Asset
& Configuration Mgt
Release &
Deployment Mgt
Service Knowledge
Management
Transition Planning
& Support
Service Validation &
Testing
Change Evaluation
Reproduced from UXC Consulting
Based on Cabinet Office ITIL® material. Reproduced under license from the cabinet office
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
16. #ISSlearn
Availability Management
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
16
What’s the availability of a system with the down time below?
= (3 times * 5 hrs / 100 hr ) = 15/100 = 15% unavailability
= 100% -15%
= 85% availability
#1 #2 #3
If 85% not good enough, how to improve further?
17. #ISSlearn
Availability Management
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
17
If 85% not good enough, how to improve further?
Reduce no. of times down - say from 3 times in 100 hours to 2 times (how?)
(e.g. via better components or introducing redundancy or replacing before
failure – remember event management?)
Detect
30min
-> 5 min
Diagnose
1 hr
-> 30 min
Repair
2 hr
-> 1 hr
Recover
Component
30 min
-> 5 min
Restore
Service
1 hr
-> 20 min
Reduce incident lifecycle – say,
from 5 hrs to 2 hrs (how?)
• Auto-detect (remember event management?)
• Auto-log down error codes & link to
knowledge base
• Local storage of most commonly
required hardware spares
• Auto-script for server startup
• Standby staff when almost repaired to
resume business service
Improved availability
= 2 times * 2 hrs / 100 hrs
= 4% unavailability = 96% availability
-> 2 hrs -> 2 hrs
18. #ISSlearn
ITIL
(IT Service
Management)
What have we covered so far?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
18
Project Management
Conventional
BOK Methodology
Agile
Small Large
19. #ISSlearn
Need for Continual Improvement in
project processes
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
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19
Image courtesy of Stuart Miles at FreeDigitalPhotos.net
Image courtesy of stockimages at FreeDigitalPhotos.net
Project management process
- too much unnecessary documentation?
- too much bureaucracy?
- other inefficiencies?
- etc.
Customers/Stakeholders NOT happy
- with project process?
- project outcomes?
Also, rising customer expectations
20. #ISSlearn
Lean IT for continual improvement
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
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20
Best practices to help continually improve your project management processes
- e.g. to help create real improvement from PM PIR (post-implementation review)
- similarly for agile Sprint retrospectives in SCURM
People don't want to buy a quarter-
inch drill, they want a quarter-inch
hole.
Theodore Levitt
Value -
Understanding what
customers really want
Understanding
Waste
Improving / Streamlining
your processes
https://c1.staticflickr.com/3/2070/2097329367_4c9d212e2f_z.jpg?zz=
1
http://www.techproplus.co.nz/key-studies/process-and-development.html
http://www.futurestate.ie/wp-content/uploads/2014/01/8-Wastes.gif
21. #ISSlearn
ITIL
(IT Service
Management)
What have we covered so far?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
21
Project Management
Conventional
BOK Methodology
Agile
Small Large
Lean IT
22. #ISSlearn
What do you spend most time on as
a project manager?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
22
Hardware
http://dldbsi.com/wp-content/uploads/2014/03/mcrm_box.png
Software
People
23. #ISSlearn
Different types of People to Manage
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
23
Project
Manager
Stakeholders
Representatives
Team
Users
What management skills are required
for the different groups?
Stakeholder
Management
Leadership /
HR Management (include
team management)
Change
Management
https://pixabay.com/static/uploads/photo/2015/01/14/05/40/silhouette-598812_960_720.png
24. #ISSlearn
Stakeholder Management
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
24
Covered in PMBOK
Still useful to have more detailed knowledge and practice in it
https://en.wikipedia.org/wiki/File:Stakeholders_matrix.svg http://www.stakeholdermap.com/images/stakeholder-analysis-strategy.jpg
etc.
Stakeholder
Analysis
Stakeholder Management Strategy
Negotiation
Image courtesy of cooldesign at FreeDigitalPhotos.net
25. #ISSlearn
Leadership / HR Mgt (including
Team Mgt)
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
25
Some coverage in PMBOK
Still useful to have more detailed knowledge and practice in it
Politics
Progression Manager-> Leader
Conflict
Management
Leadership
Style
etc.
26. #ISSlearn
Change Management
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
26
Some coverage in PMBOK
Still useful to have more detailed knowledge and practice in it
One of the ways of managing change of behaviour
https://ntinm4.wikispaces.com/file/view/kotter1.jpg/548892716/657x415/kotter1.jpg
etc.
27. #ISSlearn
ITIL
(IT Service
Management)
What have we covered so far?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
27
Project Management
Conventional
BOK Methodology
Agile
Small Large
Lean IT
People Management
Stakeholders Team Users
28. #ISSlearn
Programme Mgt
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
28
Programmes – A group of related projects.
Example – Disney Magic Band
and related projects to use it
Is Programme Management
just project management on
a bigger scale?
NO
Program Management is not to
duplicate project management work
Program Management is to achieve
1 + 1 = 3
http://www.disneyfoodblog.com/2015/04/06/review-lunch-at-be-our-guest-restaurant-in-disney-worlds-magic-kingdom/
http://www.magazine.pamplin.vt.edu/fall13/article-images/magicband-250.jpg
http://www.sporttechie.com/wp-content/uploads/2014/07/disney-magic-bands-sports-
technology-venues.jpg?e7f3bc
http://zdnet2.cbsistatic.com/hub/i/r/2014/10/04/36eeb1e3-4bf7-11e4-b6a0-
d4ae52e95e57/resize/170xauto/baac6afa1a455991cc9e759f3dae7fba/magicband.png
http://attractionsmagazine.com/wp-content/uploads/2013/09/img_5978.jpg
29. #ISSlearn
Beyond Project Mgt – Programme
Mgt
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
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29
http://www.projectsucces.nl/wp-content/uploads/2015/03/msp-framework.gif
Best Practices as
found in MSP®
– Managing Successful
Programmes
Copyright © AXELOS Limited 2011.
All rights reserved.
Material is reproduced under licence from the AXELOS
31. #ISSlearn
Portfolio Management via
Enterprise Architecture Framework
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
31
Does an organisation run only one program at
a time?
NO
Runs multiple projects which may belong to
different programs that are not directly related
to each other
but required to achieve strategic business
objectives
Also, run BAU (business as usual)
All these form the strategic work portfolio of
the organisation
Enterprise Architecture Framework is portfolio
management that is IT-specific
Technology
Architecture
Hardware,
software,
network
Application
Architecture
Services
Data
Architecture
Data, information
Business
Architecture
Business
processes,
organization,
people
36. #ISSlearn
Establish Target Investment Mix
Source: Framework from P.Weill & M. Broadbent, Leveraging the New Infrastructure: How market
leaders capitalize on IT, Harvard Business School Press, 1998. Data: Percentages are 2009 total
$IT spending (operations + depreciation) from 1091 firms in 77 countries from Gartner CIO Survey
http://cisr.mit.edu/research/research-overview/classic-topics/it-portfolio-management/
07/03/2016 11:07 am - spmi 2016-03-10 - gohboonnam iss.pptx
© 2016 National University of
Singapore. All Rights
Reserved
36
37. #ISSlearn
Plan Portfolio Implementation
Roadmap
Year 1 Year 2 Year 3
MagicBand Tranche A
e.g. Magic Band, Main
Entrance Turnstiles
etc...
07/03/2016 11:07 am - spmi 2016-03-10 - gohboonnam iss.pptx
© 2016 National University of
Singapore. All Rights
Reserved
37
etc... etc...
MagicBand Tranche B
e.g. Hotel Doors, My
Disney Experinece
Phase 1
MagicBand Tranche C
e.g. Magic Restuarant,
My Disney Experinece
Ph 2, Kitchen System
Shanghai
Tranche A
Shanghai Tranche B Shanghai Tranche C
Star Wars Tranche A Star Wars Tranche B
Star Wars
Tranche C
38. #ISSlearn
Portfolio Management via Enterprise Architecture
Programme Management
ITIL
(IT Service
Management)
What have we covered so far?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
38
Project Management
Conventional
BOK Methodology
Agile
Small Large
Lean IT
People Management
Stakeholders Team Users
39. #ISSlearn
Setting up and Running the P3
Offices (P3O®)
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
39
How to have effective P3’s:
• Portfolio Management
• Programme Management
• Project Mangement
Set up P3 Offices as
• Secretariats to support the
activities of the P3 Managers
• Centre of Excellence to build up
the competence and
capabilities in P3
Copyright © AXELOS Limited 2011.
All rights reserved.
Material is reproduced under licence from the AXELOS
Best Practices as
found in P3O
– Portfolio, Programme
& Project Offices
40. #ISSlearn
Portfolio Management via Enterprise Architecture
Programme Management
ITIL
(IT Service
Management)
What have we covered so far?
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
40
Project Management
Conventional
BOK Methodology
Agile
Small Large
Lean IT
People Management
Stakeholders Team Users
P3O(P3Offices)
41. #ISSlearn
Governance / COBIT
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
41
How to assure top Management and Board that
projects, programs and portfolios are being run
well?
Management Governance and Audits
What to check for in Governance/Audits?
How to know you will do well if you are checked?
Governance and Audit Framework for IT
Processes - COBIT
42. #ISSlearn
Governance/COBIT
Portfolio Management via Enterprise Architecture
Programme Management
ITIL
(IT Service
Management)
Summary
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
42
Project Management
Conventional
BOK Methodology
Agile
Small Large
Lean IT
People Management
Stakeholders Team Users
P3O(P3Offices)
43. #ISSlearn
Governance/COBIT
Portfolio Management via Enterprise Architecture
Programme Management
ITIL
(IT Service
Management)
Summary & Course Mapping
(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
43
Project Management
Conventional
BOK Methodology
Agile
Small Large
Lean IT
People Management
Stakeholders Team Users
P3O(P3Offices)
NICF - PMP® For
Project Managers
NICF - PRINCE2®
NICF - ITIL® Foundation
Certificate in IT Service
Management
NICF - Managing Successful
Programmes (MSP®)
NICF - Certified Enterprise
Architecture Practitioner Course
NICF - Certified
ScrumMaster
Certified LeSS Practitioner
- Principles to Practices
NICF - Portfolio, Programme
and Project Offices (P3O®)-
Foundation & Practitioner
NICF - COBIT® 5
Foundation
NICF - Managing
Project Stakeholders: A
Practical Approach
NICF - Essential Leadership
Skills for Project Managers
NICF - Change
Management for IT
Projects
45. #ISSlearn
For Further Information
• For related courses:
• ITIL –
http://www.iss.nus.edu.sg/ProfessionalCourses/SearchCourse/CourseDet
ail/tabid/267/cid/33/cname/nicf-itil-v3-foundation-for-it-service-
management/Default.aspx
• Lean IT –
https://www.iss.nus.edu.sg/ProfessionalCourses/SearchCourse/CourseDe
tail/tabid/267/cid/359/cname/nicf-lean-it-foundation-
certification/Default.aspx
• Others –
http://www.iss.nus.edu.sg/ProfessionalCourses/CourseCatalogue.aspx
• For other information:
• Please refer to:
• http://www.iss.nus.edu.sg/
• Or email Goh Boon Nam at:
• issgbn@nus.edu.sg
45(Total Slides=42) ITSM - Learning Day.pptx
© 2015 National University of
Singapore. All Rights Reserved
46. #ISSlearn
Acknowledgements & Notices
• ITIL®, PRINCE2®, MSP®, P3O® are registered trade marks
of AXELOS Ltd
• The Swirl logo™ is a trade mark of the AXELOS Ltd
• COBIT® is a trademark of ISACA® registered in the United
States and other countries.
• © 2016 NUS unless otherwise stated.
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46