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10 Ways to Reduce Patient Statement Volume
1.
Ways to Reduce
Patient Statement Volume (And Reduce Costs) 10
2.
© 2015 Apex
Revenue Technologies All Rights Reserved. 1. Don’t Send the Same Statement to Every Patient • Patients are very different from one another, and so are their preferences and capabilities. Each patient has a different financial situation, a different level of technical ability, and lifestyle. • To get the best results from your patient statements, segment patients based on payment history, balance amount (high vs. low), age, etc. • Tailor statement messaging and advertising to be specific to each identified patient group. Some examples include: • High balance statements should advertise payment plan • Small balance statements should advertise easy online and mobile payment options • Patients with late payment history should be notified of a prompt pay discount. • Promote your patient portal to those that have families, have an active visit history, and/or contact their provider with questions frequently.
3.
© 2015 Apex
Revenue Technologies All Rights Reserved. 2. Redesign Your Statements to Reduce the Number of Pages • It is important to look at the statement from the patient’s perspective. While some information may be beneficial to the billing office staff – too much information can cause added confusion to the patients. Below are some ways to reduce the number of pages/statement: • Summarize balance forwards to one line item • Omit 0.00 charges from appearing • Omit 0.00 balance statements • Omit statements with balances less than $5.00. • Omit detailed descriptions – they add more confusion and take up more statement real estate
4.
© 2015 Apex
Revenue Technologies All Rights Reserved. 3. Encourage Patients to Pay Earlier- Eliminate 2nd, 3rd, and 4th Cycle Statements • If you offer a prompt pay discount, be sure to advertise it to patients – especially patients that have a substantial amount due. Promote the program on the front of the statement where it is sure to be seen, not on the back of the statement where some patients never look.
5.
© 2015 Apex
Revenue Technologies All Rights Reserved. 4. Optimize Your Address Cleansing and Return Mail Processes • Address cleansing provides discounted postage rates and ensures efficient first class delivery. • A return mail process should be a priority as it can significantly reduce bad debt and the amount sent to collections. Updating previously unknown addresses allows you to connect with patients you haven’t been able to reach before; and therefore collect payments you haven’t been able to collect before.
6.
© 2015 Apex
Revenue Technologies All Rights Reserved. 5. Use Alternate Channels to Notify Patients When Payments are Due • Patient financial messaging should be a cohesive effort that starts at the point of service and carries through after-care billing. Use different avenues of communication with your patients and see a higher response rate. • Information at the point of service • Text message alerts • Email notifications • Paper statement messaging • Messaging through the patient portal
7.
© 2015 Apex
Revenue Technologies All Rights Reserved. 6. Make it Easy for Patients to Opt-Out of Paper / Opt-In for E-Statements • Reduce paper costs, speed up delivery time, and improve patient satisfaction with eStatements. • Make sure the enrollment process is fast and easy with limited steps and questions for the patient to fill out • Use pre-populated payment where possible • Integrate with your patient portal
8.
© 2015 Apex
Revenue Technologies All Rights Reserved. 7. Provide Convenient Options for Patients to Pay Online – Without Logging In • Many patients don’t want to create another username and password just to make an online payment for their medical visit. Especially patients that don’t have an active medical condition that requires frequent visits. In fact up to 75% of patients that pay online, choose to make a one-time payment without logging in. If you don’t provide this option to patients, you are potentially discouraging a large amount of patients from paying their bill online. • Studies have shown that patients who pay online tend to pay significantly faster. It is very important that providers make it as convenient as possible for patients to pay online to maximize the number of online payments collected, and ultimately improve the overall speed to collect.
9.
© 2015 Apex
Revenue Technologies All Rights Reserved. 8. Provide Access to Statements from Your EHR System • Patients enroll in patient portals to more easily and conveniently manage their health records, appointments, and to communicate with their providers. To further enhance their experience and satisfaction, exact copies of patient statements should also be accessible from the portal. This provides access to all the information a patient needs if questions surrounding their statement arise. Patients can compare statements to their visit history, EOBs they receive in the mail, and insurance claims from one central location. Not only will it improve patient satisfaction, it will boost patient portal adoption and reduce inbound support calls.
10.
© 2015 Apex
Revenue Technologies All Rights Reserved. 9. Collect Payments at the Point of Service • Start the financial conversation at the point of service. Give the patient an estimate of charges and promote financial services available to them and any prompt pay discounts or payment plan options. • Develop internal procedures to encourage an upfront payment before the patient leaves the facility or when they check-in at their next scheduled visit. • Proactive patient financial engagement provides a more positive billing experience and lessons billing questions after a statement is generated.
11.
© 2015 Apex
Revenue Technologies All Rights Reserved. 10. Apply Analytics to Understand Which Methods Are, In Fact, Having the Greatest Impact Statement Volume Reduction • Stop doing what isn’t working and switch to what is working! Regularly analyze your patient statement design, statement messaging and statement advertising. Setup benchmarks to measure your progress. With each change to the statement – measure the amount of patient payments collected and the number of inbound support calls to determine its success. Continue to make adjustments to the statements until you see improved results! • Reduces the number of statements sent • Maximizes savings and patient payments • Reduces bad debt • Increases patient satisfaction
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