Box to Google Shared Drive Migration Guide for IT Admins

800 Park Offices Drive, Suite 3416 RTP, NC 27709
Email: support@cloudfuze.com
Website : https://www.cloudfuze.com/

INTRODUCTION
Many companies have been using Box to create, work, store, and share files within and
outside the team. Most of the same companies use Google-supported apps such as Gmail for
communication, Google Calendar to schedule events, meetings and get reminders for upcoming
activities, and many more. If you are also one such company or would like to benefit from
these, the migration from Box to Google Shared Drive is worth your business.
Moving your entire team or your organization’s data from one cloud storage to another
seems straightforward but is a big challenge in real-life scenarios. To ensure a
successful Box to Google Shared Drive migration with no failures along the road, you’ll
need a lot of knowledge and experience. You must ensure a reliable partner to assist safe
and secure migration from Box to Google Shared Drive. According to the Gartner Peer
Insights, CloudFuze SaaS product is ideal for handling complex data migration challenges.
Let us explore more about the challenges involved in Box to Google Shared Drive migration
and find solutions to it.
Watch the video below to learn how to transfer files from Box to Google Shared Drive
account by following simple steps.
https://youtu.be/2MZJZ4HZShg

From the images below, it is clear that the way files are stored and accessed in Box is completely different
from that of Google Shared Drive, which provokes many challenges in migrating from Box to Google Shared Drive.
Box to Google Shared Drive Business Migration
Challenges
Figure 2: All folders and files stored in a
drive-in “Shared Drives”
Figure 1: All files and folders are stored in
“All Files” in Box

Box to Google Shared Drive Business Migration
Challenges
CHALLENGES
Mapping the
Users and Path
Migrating and
Matching All
Permissions
Appropriately
Migrating All
Types of Files
Rate Limit on
Google Shared
Drive
Folder Limits

As we’ve seen, moving files from Box to Google Shared Drive can create several challenges. Fortunately,
CloudFuze can help you to defeat these challenges effectively and successfully. You may transfer your
files to Google Shared Drive without interrupting your day-to-day business operations.
• 1. Mapping the Users and Path
• To transfer the files to the right person to the appropriate drive in Google Shared Drive with the
permissions, versions, comments, and timestamps, we use CSV mapping where the users and root
folder/file path in the source are mapped to the destination users and drive path as shown below.
2. Migrating and Matching All Permissions Appropriately
• CloudFuze matches the file permissions of Box with Google Shared Drive as below while
migrating the data.
How Can Cloudfuze Solve These Challenges?
Box Permissions Shared Drive permissions
Co-Owner Content Manager
Editor Content Manager
Viewer View
Previewer View
Uploader View
Viewer Uploader Contributor
Owner Manager

3. Migrating All Types of Files
CloudFuze can migrate all the file types in Box to Google Shared Drive. The below table gives you a
clear picture of the format in which files will be available after successful migration.
All the files are migrated as-is excepted the Box Note and Box Note Form Template as they are Box-specific file
formats and not supported by any. Hence, CloudFuze converts them to Word documents.
4. Rate Limit on Google Shared Drive
If your source Box account has more than 4 Lakh items, including folders, files, and shortcuts, we create a new
shared drive and migrate the items that exceeded 4 Lakh into it.
5. Folder Limits
While a shared drive folder can support up to 20 nested folders, CloudFuze creates a “Long File Name” link in the
20th folder, leading to the 21st folder. This way, we overcome the limitation set by Google Workspace for our
users.
How Can Cloudfuze Solve These Challenges?
Box Supported File Format Shared Drive File Format (after migration)
.boxnote .docx
.docx .docx
.xlsx .xlsx
.gSheet .gSheet
.gSlides .gSlides
.pages .pages
.key .key
.numbers .numbers

 Supports one-time migration
 Supports delta migration (incremental changes)
 Supports comparison delta migration (compares and migrates the
missed data along with incremental changes)
 Migrate all file types
 Migrate all versions of files
 Only selective versions can be migrated based on your choice
 Migrates root folder permissions
 Migrates subfolder permissions
 Migrates root file permissions
 Matches the source permissions with destination permissions
 Migrates external shares
 Migrates shared links
 Preserve timestamps
 Sends email notifications for each folder and file migrated
Why Choose Cloudfuze for Your Box to Google Shared
Drive Business Migration

PREREQUISITES FOR BOX TO GOOGLE SHARED DRIVE
MIGRATION:
CloudFuze account login credentials (Enterprise trial
account available on request)
Box admin login credentials
•Google Workspace(G Suite) admin login credentials

Go to webapp.cloudfuze.com and create an account. CloudFuze offers a free trial account for
users who wish to test the platform. Enterprise users with large and complex data migration
needs can reach out to our migration team for a demo or quote.
BOX TO GOOGLE SHARED DRIVE MIGRATION STEPS
STEP 1: Create a CloudFuze Account

• You need to add and authorize your company’s Box account to CloudFuze in order to facilitate
migration.
• All you need to do is click on the Box logo in the business clouds list and enter the Box admin
login credentials.
Step 2: Add Box Business or Box Enterprise
Account

Enter the Box’s super admin login details and click on the Authorize button.
Step 3: Enter Box Admin Login Credentials

• The following is the list of all permissions CloudFuze needs in order to map and migrate content.
• Click on the Grant Access to Box button to complete the cloud addition process.
Step 4: Review Account Permissions and Provide
Access

Step 5: Now, Add Shared Drives
Account
Click on the Shared Drives logo in the business clouds list. Since this is Box to
Google Shared Drives migration, we need to click on the Shared Drives logo.
If it is a Box to Google Drive migration, the G Suite logo must be clicked.

Step 6: Add and Authorize Google Account
Enter your Google Workspace account login details and authorize it the
same way we authorized the Box account earlier.

Go to the Clouds section by clicking on the Clouds logo. Then, check the Manage Clouds tab. You should
be able to see both Box and Google Shared Drive accounts being added there.
Step 7: Verify Whether Clouds
Added

Click on the Team Migration icon in the navigational menu on the left.
Step 8: Start the Migration

Choose Box as the source account and Shared Drives as the destination account.
Step 9: Select Source and Destination Accounts

• A CSV file needs to be created and uploaded that has the list of all users in both Box and Google
Shared Drive accounts.
• This step can be confusing for first-time users of CloudFuze. Keep in mind that CloudFuze has a
dedicated migration team that assists IT, admins, during every step of the migration.
Step 10: Upload an Excel File with the List of
Users

Download in the CSV format and then upload again to CloudFuze. The CSV file then populates the list of
users for migration.
Step 11: Download in the CSV Format

Click on the users that you want to migrate from Box to Google Shared Drive accounts. There is no upper
limit on how many users can be migrated. However, for this demo purpose, we migrated one Box user
to Google Shared Drives.
Step 12: Map Users for Migration

• In this migration configuration page, you can give the migration job a name. You can enter
additional email addresses for notifications.
• Besides data, you can also migrate Shared Links, External Shares, sub-folder permissions, and in-
file comments by ticking the appropriate option.
Step 13: Choose Migration Options

Preview the migration options and click on the Start Migration once you
Step 14: Preview and Click on the
Migration

Step 15: Box to Google Shared Drives Migration Is in
Progress
CloudFuze displays the status as In-Progress during the file migration process. In
addition to this, you will also receive regular updates on the migration status in your
email address.

Once the data has been migrated completed, the status will be changed to Processed.
Step 16: All the Data Has Been Migrated

1. How Much Does the Migration Cost?
The cost for Box to Google Shared Drive migration depends on various factors such as data size
and features you choose. Contact and get a customized quote for your business migration today.
2. Where Do I Check the Data Size of the Team/Organization in Box?
• Open your admin box account and click on “Admin Console”.
• Now a window opens where you can see the number of users and data size of your
team/business.
3. Can the Team Continue Working on Files While Migrating From Box to Google Shared Drive?
Yes! The amount of time it takes to migrate files is determined by the number and size of
files you’re migrating. In the meantime, the team members can continue working on the files,
which will be migrated later through the “Delta Migration” feature in CloudFuze.
4. Can You Migrate Box Note and Box Note From Template?
Though Box Note and Box Note From Template are Box-only supported files, CloudFuze migrates
them to Google Shared Drive successfully in the form of word documents.
5. Will the folders and files look different after migrating to Google Shared Drive?
Even the design and features of Google Shared Drive are different from the Box, CloudFuze
migrates the folders and files with the same names and same file types except for the Box Note
and Box Note Form Template (migrates it to word document).
BOX TO GOOGLE SHARED DRIVE MIGRATION FREQUENTLY ASKED
QUESTIONS

Ready to Migrate from Box to Google Shared Drive?
Contact Us| Read Box to Google Shared Drive guide
800 Park Offices Drive, Suite 3416 RTP, NC
27709

Box to Google Shared Drive Migration Guide for IT Admins

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