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TNMSC
TamilNadu Medical Services Corporation
Dr.Sujatha Sathananthan MD.,DPH.,
Assistant Professor
Department of Community Medicine
Chengalpattu Medical College
9 May 2018 Chengalpattu Medical College 2
9 May 2018 Chengalpattu Medical College 3
Synopsis
īƒŧ Objective
īƒŧ Board of Directors
īƒŧ Organogram
īƒŧ Institutions served by TNMSC
īƒŧ Services of TNMSC
īƒŧ Purchase Procedure
īƒŧ Warehouse
īƒŧ Quality Assurance
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TNMSC
īļTamilnadu medical services corporation ltd..,(TNMSC) is a
government company , incorporated under The Companies
Act,1956 on 1/7/1994.
īļIt has commenced its functions of purchase, storage and
distribution of drugs and medicines from January 1995.
9 May 2018 Chengalpattu Medical College 5
OBJECTIVE
īƒŧ Its primary objective is to ensure ready availability of
quality drugs, medicines and medical equipments in the
Govt.Medical Institutions throughout the state .
īƒŧ Adopting a streamlined procedure for their procurement,
storage and distribution.
īƒŧ “ Service to the Public ” is the motto of the Corporation.
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BOARD OF DIRECTORS
īļ Chairman, TNMSC Ltd.,
Secretary, Health & Family Welfare Department
īļ Additional Secretary, Finance Department
īļ Managing Director, TNMSC Ltd.,
īļ Mission Director, State Health Society
īļ Director of Medical Education
īļ Director of Medical and Rural Health Services
īļ Director of Public Health & Preventive Medicine
īļ Director, Drug Control Department
īļ Chief Engineer, Public Work Department (Buildings)
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Institutions Served by TNMSC
īƒŧ All Medical Teaching Institutions 48
īƒŧ All District Head Quarters Hospital. 31
īƒŧ All Taluk Head Quarters Hospital. 275
īƒŧ All Primary Health Centers 1853
īƒŧ All Health Sub Centers 8706
īƒŧ All ESI Hospitals and Dispensaries 217
īƒŧ All TNEB medical facilities 31
īƒŧ All Panchayat Union Dispensaries 72
īƒŧ All Police Medical Facilities. 12
īƒŧ Juvenile Homes. 10
īƒŧ Prison and Rehabilitation homes. 23
īƒŧ Co-operative Sugar Factories. 16
īƒŧ Veterinary Institutions. 285
īƒŧ Transport Corporation Dispensaries. 14
īƒŧ All Local body Medical facilities. 155
Total 11748
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Chengalpattu Medical College
9
Services of TNMSC
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īƒŧProcurement, testing storage and distribution of human
drugs, medicines, Surgicals & Sutures, kits, reagents to the
Government Medical Institutions of the State.
īƒŧProcurement, testing storage and distribution of Veternary
drugs, medicines, Surgicals & Sutures to the government
Veternary medical institutions of the State.
īƒŧProcurement and installation of medical equipments to
the government medical institutions of the State.
īƒŧProcurement and installation of medical equipments,
instruments to the government Veternary institutions of the
State.
Services of TNMSC
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īƒŧFinalization of Annual Rate Contract for Speciality Drugs and
Medicines for direct procurement by the Medical Institutions in the
State.
īƒŧFinalization of rate contract every 2 years for various frequently
used surgical appliances, Instruments for direct procurement by the
Medical Institutions in the State
īƒŧProviding support services for the Special Maternity wards at two
hospitals in chennai- Institute of Obstetrics an Gynaecology and
Govt.Hospital for Women and Children, Chennai and Maternity Pay
ward at Kasturba Gandhi Hospital
īƒŧ For the Master Health Checkup facility at Rajiv Gandhi Government
General Hospital Chennai.
īƒŧOperating CT Scan centers, MRI Centers, Lithotripsy centers in the
medical institutions of the State on user charge collection basis
Services of TNMSC
īƒŧ Providing support services for maintenance of medical
and non medical equipments in the Medical Institution in
the State.
īƒŧ Procurement and testing of drugs and medicines for
other willing states in India.
īƒŧ Consultancy services on the procurement logistics
systems to other states in India.
īƒŧ Sale of selected life saving medicines , at one center in
Chennai – Sale counter at Kilpauk Medical College
Hospital
īƒŧ Construction of Hospitals and buildings
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Maintenance of CT Scanners
â€ĸ CT Scan Centers: At present 68 nos. of single
slice CT scan centers at District Headquarters
Hospital/ Government Hospitals all over the
State (min. 1 CT scanner in each dist.)
â€ĸ User charges:
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CT Scan Plain Contrast Plain &
Contrast
Inpatients Rs.500 Rs.300 Rs.800
Out patients Rs.500 Rs.300 Rs.800
Maintenance of CT Scanners
128 Slice CT Scan Centers
īļ Government Mohan Kumaramangalam Medical College
Hospital Campus, Salem
īļ Govt. Stanley Hospital, Chennai
īļ Government Multi Super Speciality Hospital,Omandurar
at Chennai are in operation.
64 Slice CT Scan Centers
īļ 1.Chennai-Rajiv Gandhi Government General Hospital
īļ 2.Madurai – Govt. Rajaji Hospital
16 Slice CT Scan Centers
īļ Chennai- RGGGH
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Lithotripsy Center
At present 2 centers
īƒ˜ Rajiv Gandhi Government General Hospital, Chennai
īƒ˜ Government Rajaji Hospital at Madurai are in operation.
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First Sitting Rs. 5000/-
Second Sitting Rs. 4500/-
Third Sitting Rs. 4000/-
Maintenance of MRI Scan Centers
â€ĸ 17 MRI Scanners – Chennai[6], Coimbatore ,
Dharmapuri, Erode, Kancheepuram, Madurai, Salem,
Thanjavur, Thirunelveli, Thiruchirapalli, Vellore,
Villupuram
â€ĸ User Charges:
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Scan Type Plain Contrast Plain & Contrast
MRI Rs.2500 Rs.1500 Rs.4000
Master Health Checkup Center
At present the Master Health Checkup center at Rajiv Gandhi
Govenment General Hospital is managed by TNMSC. The checkup is
offered to the Public at Rs. 250/- . Following are the tests covered
under the checkup.
īƒ˜ Registration Fees : Rs.20
īƒ˜ Chest X-Ray : Rs.20
īƒ˜ E.C.G. : Rs.20
īƒ˜ Haemogram : Rs.60
īƒ˜ Liver Function Test : Rs.50
īƒ˜ Ultra Sonogram : Rs.50
īƒ˜ Blood Sugar, Urea, Cholestrol : Rs.30
īƒ˜ In addition to Master Health Checkup, 68 different tests can be done
at cheap rates.The Centre functions from 8 A.M. to 5 P.M. on all
days.
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Pay Wards
Special Class Maternity Wards: Special Class Maternity
Wards are run at
īƒŧ Government Hospital for Women and children, Egmore,
Chennai
īƒŧ Government Kasturba Gandhi Hospital, Thiruvallikeni,
Chennai
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Sl. No Type Of Service Dormitory Sharing Room Single Room
1. Registration Fee Rs. 10/-
2. Normal Delivery (3 Days) Rs. 750/- Rs. 1000/- Rs. 1300/-
3. Forceps (5 Days) Rs. 1000/- Rs. 1500/- Rs. 2000/-
4. L.S.C.S (7 Days) Rs. 2500/- Rs. 4000/- Rs. 4700/-
5.
Sup Total Hysterectomy (10
Days)
Rs. 6000/- Rs. 7000/- Rs. 8000/-
6.
I.C.U (Eclampsia-Heart
Disease) (7 Days )
Rs. 6000/- Rs. 7000/- Rs. 7700/-
7. High risk pregnancy (7 Days) Rs. 6000/- Rs. 7000/- Rs. 7700/-
8. Hysterectomy (10 Days) Rs. 6000/- Rs. 7000/- Rs. 8000/-
9. NICU (Neonatal) (5 Days) Rs. 1000/- Rs. 2000/- Rs. 2500/-
10. MTP/ D&C Rs. 500/-
11.
Disgnostic Laproscopy
Laproscopy Sterillisation (3
Days)
Rs. 2500/- Rs. 3500/- Rs. 3800/-
12.
Laproscopy Minor
investigation (3 Days)
Rs. 3500/- Rs. 4500/- Rs. 4800/
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PAY WARDS
â€ĸ Rajiv Gandhi Govt. General Hospital, Chennai
206 bed paywards are run covering all specialities of the
hospital.
â€ĸ User Charges:
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Sl.
No
Ward Facility Number of Days Amount
Rs. Ps
1. Single Room A/c 10 Days Rs. 6000/-
2. Sharing Room (Two Persons) 10 Days
Rs. 3000/-
(per person)
3. Sharing Room (Four Persons ) 10 Days
Rs. 2000/-
(per person)
GI Bleed and Hepatobiliary Centre
īļ The GI Bleed and Hepatobiliary Centre (ISO 9001:2000
certified) now merged with State of the Art “Liver
Transplant Centre” in Surgical Gastroenterology Dept. at
Govt. Stanley Hospital, Chennai, is provided with
payward facilities and lab services.
īļ Administrative charges of Rs. 5000/- will be collected on
admission and depending upon the nature of the
treatment and period of stay, additional payment in
multiples of Rs.5000/- would be charged.
īļ No other charges would be collected for surgeries and
other treatment except lab services
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Sale Counter
A Sale Counter at Government Medical
College Hospital, Kilpauk, Chennai is
functioning for a sale of the following life
saving drugs at rates much lesser than the
market rates.
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TNMSC – RETAIL SALES COUNTER
SL.NO: NAME OF THE DRUG SALE PRICE( Rs)
1 CYCLOSPORIN 50 mg 15.84
2 CYCLOSPORIN 25 mg 9.24
3 HUMAN INSULIN R 74
4 HUMAN INSULIN N 74
5 HUMAN INSULIN 30/70 93
6 HUMAN INSULIN 50/50 93
7 MYCOPHENOLATE MOFETIL 13.84
8 TACROLIMUS 0.5 mg 8.7
9 TACROLIMUS 1 mg 16.54
10 SIROLIMUS 1mg 55.13
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Budget
Government makes budget allotment to Heads of
departments every year.
īƒŧ Heads of departments distribute this budget allotment
to the institutions based on which passbook is issued
for lifting the drugs.
īƒŧ Heads of departments deposit 90% of this budget in
the P.D. Account of TNMSC for the purchase of drugs.
īƒŧ TNMSC withdraws this amount as and when required
for making payment to the suppliers.
īƒŧ Heads of departments allocate 10% of budget allotment
to the institutions for local purchase.
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Procurement of Drugs, Surgicals ,
Sutures
1. Finalization of List of Essential Drugs , Surgicals &
Sutures:
īƒŧ Requirements list
īƒŧ Finalized by Drug committee
īƒŧ Drug Code number, Name , Pharmacoepial Specification
,Quantity for new drugs and existing drugs
īƒŧ List is published in the form of Booklet
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DRUG COMMITTEE
Drug Committee consists of the following members.
īļ Managing Director, TNMSC Ltd.
īļ Director of Medical Education
īļ Director of Medical and Rural Health Services
īļ Director of Public Health and Preventive Medicine
īļ Director of Family Welfare
īļ Director of Drug Control
īļ Professors of Specialization Departments
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Purchase Procedure by TNMSC
As per Purchase policy decided by HFW Department of
TamilNadu
īļ Tender document: Drug Name, specification,qunantity ,
packing specifications and unit size
īļ Advertisements in Newspapers, photocopy is sent to
suppliers participated in earlier tender
īļ 2 cover tender process
īļ cover A and cover B
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SALIENT FEATURES - COVER “A”
īļ License for the product quoted
īļ Minimum three years market standing for the drug
issued by the licensing authority
īļ Minimum turn over of Rs. 35 lakhs
īļ Non conviction certificate for three years
īļ GMP certificate
īļ For surgical and suture items / blood bank consumables,
the rates of only those items are considered where the
sample has passed in clinical evaluation.
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SALIENT FEATURES IN COVER ‘B’
īƒ˜ Printed format for quoting the landed price excluding Sales
Tax.
īƒ˜ Printed format to furnish the break up details of landed price
īƒ˜ The tenderer is strictly prohibited to change /alter
specification or unit size in the printed format
īƒ˜ The rate per unit(landed price)will be the criteria for
determining the L1 rate
īƒ˜ The manufacturing capacity for each item for effecting
supplies to the warehouses within 60 days shall be given in
the printed format
īƒ˜ The above details of rates and capacity shall be given in soft
copy
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TENDER CONDITIONS
īƒ˜ The tablet and capsule shall have the logogram in
addition to the logogram on the strips/outer labels
īƒ˜ The cap of the bottle shall not have the name of the
manufacturer
īƒ˜ Samples of supplies in each batch will be chosen for
testing
īƒ˜ The supply should be commenced within 30 days and
completed within 60 days
īƒ˜ Liquidated damages will be levied for delayed supply
īƒ˜ (0.5% per day subject to a maximum of 15%)
īƒ˜ If the product fails in quality test , the entire batch will
be returned to the supplier.
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Purchase Procedure by TNMSC
īƒŧ Fix date of receipt of tender and cover A opening
īƒŧ Opening of cover A – in the presence of Tender scrutiny
committee and Representatives of tenderers
īƒŧ Conformity / non conformity – marking in checklist
īƒŧ Rejection – if non fulfilling the requirements
īƒŧ Factory inspection, evaluation of samples - eligible
tenderers
īƒŧ Eligible tenderers will be considered for cover B opening
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Cover "B” Opening
īļThe Cover B of only those tenderers who are
eligible in Cover A and found eligible during
inspection, are opened.
īƒŧ Publication of L1 rates in the Website
īƒŧ L1 rates published on the same day on the
Notice Board.
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Purchase Order
īƒŧ 2 copies of purchase orders
īƒŧ supplier details , specifications , unit of supply, quantity,
delivery point
īƒŧ purchase order – sent to suppliers, ware house
īƒŧ Quantities of drugs to be purchased - by maintaining 4
months base stock and 2 months stock in pipe line
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Purchase Procedure
Drug committee discuss and decide about the
drugs to be purchased
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Tender
Processing
Invite Tender through
Press and Website
Receipt & open
Tender
Signing of
Agreement with Security
Deposit
Cover A Opening
L1 Rate
Matching
L1 Rate
Processing
Issue of Tender
Document
Inspection of
Manufacture unit
Evaluation of
Samples
Cover B Opening
1
2
3
4 5
6
6
7
8
9
10
Issue of Purchase
Order
11
Assessment of Suppliers
īƒ˜ one prior to placing every purchase order and also at
the end of the year.
īƒ˜ If 3 samples of any drug failed during tender period
either at the time of initial receipt or during the shelf life
of drug - Black listing the product and its supplier for the
particular product – 5 years
īƒ˜ In case of supplier failed to perform the contract in
supply, blacklisting the supplier for one year
īƒ˜ If the supplier supplied more than one item and 50% of
such items during relevant tender period, fails, then the
suppler is blacklisted for five years
īƒ˜ Supplier rating done –at the end of the year
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Warehouse
īƒ˜ 27 drug warehouses in various Districts of the State.
īƒ˜ All Drug Warehouses are owned by the corporation.
īƒ˜ The Drugs and Medicines procured from the
manufacturers / importers are stored in Drug
Warehouses
īƒ˜ The required drugs and medicines are distributed to the
Government Hospitals and Institutions by following a
system called “Pass Book System”, wherein the value of
Drugs & Medicines supplied is recorded and ensured that
the Drugs & Medicines are supplied to the extent of the
budget allocated to them by their authority concerned
9 May 2018 Chengalpattu Medical College 43
Warehouses
1. Chennai- KK nagar 16. Selam
2. Chennai – Annanagar 17. Sivagangai
3. Coimbatore 18.Thanjavur
4. Cuddalore 19. Theni
5. Dharmapuri 20. Thiruchirapalli
6. Dindigul 21.Thirunelveli
7. Kancheepuram 22. Thiruvannamalai
8. Kanyakumari 23.Thiruvarur
9. Madurai 24.Thoothukudi
10. Namakkal 25.Vellore
11. Nilgiris 26. Villupuram
12. Perambalur 27. Virudhunagar
13. Perundurai
14. Pudukkottai
15. Ramanathapuram
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Ware House - Tamilnadu
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Receipt and Storage of Drugs at
Warehouse
īƒŧ Receives Drugs and Surgical items from suppliers
through Door Delivery along with Delivery Challan /
Invoice and Lorry Receipt
īƒŧ WH i/c inspects – items listed in challan are received in
order
īƒŧ Quantity received
īƒŧ Identification of the product name, batch number, date
of manufacturing, date of expiry, name of the Supplier
īƒŧ Packaging specification
īƒŧ Look for any shortages and damages
īƒŧ Logogram -TAMILNADU GOVT. SUPPLY – NOT FOR SALE
in English or Tamil or Both
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Sampling Procedure at Warehouse
īƒ˜ Collect samples randomly from the consignment
for each product batch wise as per sampling
plan given below and place them in the specified
place.
īƒ˜ Samples are to be sent to Quality Control
Department within 3 days of receipt of
consignment.
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Quantity of sample taken
Sl.No Type of Drugs Nos.
1. Tablets and Capsules 100 In each batch
2. Vials 25 In each batch
3. Ampules 1-2 ml 50 In each batch
4. Ampules 20 ml 10 In each batch
5. Transfusion fluids 500ml 6 In each batch
6. Transfusion fluids 100 ml 6 In each batch
7. Syrups ( powder or Liquid) 3 In each batch
8. Oinments in tubes 3 In each batch
9. Oinments in jars 1 In each batch
10. Solids below 450 gm 10 In each batch
11. Solids above 450 gm 1 In each batch
12. ORS packets 20 In each batch
13. Absorbent Cotton Wool 1 Roll In each batch
14.
15.
Bandage / Guaze cloth
Liquids in 5 litres can
1
1
1 pack (20/30 metres ) in
each batch
Can [5 litres]
9 May 2018 Chengalpattu Medical College 50
Procedure for storage and Preservation
of Drugs in Warehouses
ī‚§ After verification of receipts and collection of samples,
the drugs are stored in their specified place drug code
wise.
ī‚§ Enter receipt quantity in the respective Bin card
ī‚§ Ensure disinfectants, antiseptics and external
applications as per list of essential drugs are kept
separately and not mingled with drugs & surgical items
ī‚§ Store drugs which need cold storage (2°c to 8°c) in
Cold room, walk in cooler, Ice lined refrigerators or
refrigerators as per the facility provided in the individual
Warehouses.
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Procedure for storage and preservation
of drugs in warehouses
īƒ˜ Drugs with later expiry dates are to be stored in the
back and those with earlier expiry at front for easier
access.
īƒ˜ Ensure vials, ampules and bottles are handled carefully
during unloading, storing, loading to avoid breakages /
damages.
īƒ˜ Ensure warehouse is cleaned daily.
īƒ˜ Ensure refrigerators are defrosted twice every week to
avoid frost formation.
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Ware House
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Maintenance of Facilities and
Equipments in Warehouses
īļRefrigerators, Walk in Coolers / Cold Room,
Hydraulic hand trolley, Fork lifting stackers,
Generators, etc.
īļThe maintenance of all facilities and equipments in
the warehouses are carried out through Annual
Maintenance Contract with authorized agencies or
with local agencies. Ensure the maintenance is
carried out as scheduled and inform Head office in
case of any deviation.
īļEnsure the facility / equipment is working as per
requirements after the repair. Receive service
report from the agency after the repair, file the copy
and send one copy to Head office.
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Duties of Warehouse in-charge
īƒŧ Implementing Quality Assurance System in all warehouse activities.
īƒŧ Receiving storing and Issuing drugs, sutures and surgical items as
per documented procedure.
īƒŧ Sending samples of drugs to Quality Control Department within 3
days of receipt of consignment.
īƒŧ Ensuring cleanliness at Warehouse.
īƒŧ Ensuring proper maintenance of infrastructure and equipment at
Warehouse.
īƒŧ Implementing action specified for disposal of non-confirming drugs.
īƒŧ Ensuring stock of drugs at Warehouses does not reach nil level.
īƒŧ Identifying drugs due for expiry six months before and
implementing action specified for their use.
īƒŧ Ensuring entry of data in computer by Data Entry Operators and
sending required reports to head office.
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Drug Distribution
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TNMSC
Head Office
Other Institutions
Medical Institutions
Head of Dept
Ware House
Supplier
Supplies
Issue of Passbooks
Quality Control
īƒŧ Receipt of samples , sample statement signed by
Warehouse i/c
īƒŧ Statement- purchase order number , Drug code,
batch number, quantity, Manufactured date , date of
Expiry, Warehouse receipt Date , Warehouse sent
date, Supplier Name
īƒŧ QC Assistant – cross check the Samples with
statement,Packaging specifications Composition
printed
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Quality Assurance
TNMSC follows strict Quality Standards in the supply of
Drugs and Medicines being issued to common Public
through various Government Hospitals.
īƒ˜ Every Batch of Drugs and Medicines supplied is kept
under Quarantine is tested at initial supply stage through
Empanelled Laboratories.
īƒ˜ Random samples are drawn from every Warehouse
where the Batch has been supplied. Batch wise Drug
Sample De-coding is done through strict confidential
system.
īƒ˜ De-coded samples are sent for quality checking
randomly to any of the Empanelled Laboratories which
are located throughout the Country.
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Receipt of Lab Analysis Report
īƒŧ Reports for tablets and capsules are to be received with
in 8 days
īƒŧ Reports for injections are to be received with in 21 days
of sending sample
īƒŧ In case of failure of sample- the laboratory will
communicate immediately through phone or fax or e-
mail
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QUALITY CONTROL
Samples from
Warehouses
Eliminating
Common
Batches
Sent to LAB
Receipt of
Results
QUALITY with
no Compromise
If Passed
Distribution to
Institutions
If Failed
return To supplier
If fails, sample
are sent to Govt.authorised Lab
For confirmation
9 May 2018 61Chengalpattu Medical College
Quality Assurance
īļ On receipt of “Quality Passed” certificate from the
Empanelled Laboratories that batch is “Released” for
distribution of Drugs to Government Hospitals.
īļ During the shelf life of Drugs, random samples are
periodically drawn from Warehouse and quality is
checked to ensure that Drug is of Standard Quality up till
date of expiry.
īļ Randomly picked control samples are sent to
Government Laboratories as well as to Empanelled
Laboratories for analysis to compare the accuracy and
correctness of testing quality of the Empanelled
Laboratories
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Quality Assurance
īą If any drug batch subsequently fails in quality on testing
in the Empanelled Laboratories ,the remaining stock in
Warehouse are frozen, the unused Hospital Stock of the
Drug of failed batch is recalled to Warehouse and
returned to the supplier.
īą If 3 samples of any drug failed during tender period
either at the time of initial receipt or during the shelf life
of drug - Black listing the product and its supplier for the
particular product – 5 years
īą Information of failed batches and black listed companies
put up on the Net.
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Deduction For Quality Failure
â€ĸ If the product fails in quality test, the product will not
be accepted and returned to the supplier.
â€ĸ Even if the field samples taken by the Drug Inspector
fails in quality test the cost of the quantity remaining
unutilized will be recovered from the supplier apart from
the levying of other penalties / punishments including
blacklisting.
â€ĸ If there is any complaint from the Medical Officer about
the quality of the product the remaining quantity in the
particular batch will be returned to the supplier and
value equal to the quantity returned will be recovered.
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Procedure for Procurement of
Equipments
īƒŧ Notice inviting tender will be published in Newspapers and state
tender bulletin through DIPR as per the prevailing Govt. Orders
īƒŧ The copy of the notice inviting tender will also be displayed in the
Notice Board of TNMSC.
īƒŧ The technical bids will be opened on the due date in the presence of
the bidders by a Committee.
īƒŧ The technical bids will be evaluated by experts drawn from the
medical institutions and based on the technical evaluation the
bidders will be short listed for price bid opening.
īƒŧ The price bids will be opened on a fixed date in the presence of the
bidders by a Committee.
īƒŧ Negotiation will be held after price bid opening, only with the lowest
bidder by the Managing Director.
īƒŧ Approval of L1 by the Board .
īƒŧ Placement of Purchase orders .
īƒŧ Payment to suppliers
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Procedure for Annual maintenance
contract for Equipments
īļ Ascertaining number of equipment that require
maintenance to be done by respective Directorate .
īļ Issue of advertisement inviting tenders for
maintenance work.
īļ Receipt and opening of tenders .
īļ Evaluation of Bid .
īļ Approval of Agencies .
īļ Placement of orders.
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Procedure for Construction of
Hospitals / Buildings
īƒ˜ Preparation of estimation for the civil work
īƒ˜ Preparation of tender document
īƒ˜ Issue of notification
īƒ˜ Receipt and Opening of tender
īƒ˜ Evaluation of tender
īƒ˜ Negotiation with lowest bidder
īƒ˜ Approval of the tender
īƒ˜ Placement of orders
īƒ˜ Monitoring the stages of work
īƒ˜ Recording in M Book
īƒ˜ Payment to the Contractor
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Records maintained by TNMSC
1. Finalizing List of Essential drugs & surgicals
- Requirement letter for New drugs
- Minutes of Expert committee approval
2. Procurement of Essential Drugs & Surgicals
- Final List of Essential Drugs & Surgicals Items
- Statement of Tender Quantity
- Tender Document
- Checklist
- Sample Inspection Reports
- Comparitive statement
- Tender minutes
- Purchase order
- Quality plan for Drug Monitoring Information system
9 May 2018 Chengalpattu Medical College 69
Records maintained by TNMSC
3. Assessment of New suppliers
- Inspection Report
- Checklist
4. Continuous Assessment of Suppliers
- Blacklisting Register
5. Controlling Quality of Drugs , Surgicals
- Sample Receipt statement
- Drug Warehouse sample statement file
- Covering letter file
- Approved laboratory list
- Stop issue file
- Show cause notice file
- Release order file
- Return order file
- Standard Quality Report file
9 May 2018 Chengalpattu Medical College 70
Records maintained by TNMSC
6. Preparation of Pass – Book
- Allotment letters from the Medical Institutions
- Passbook Utilization Statement
7. Tender Document for procurement of Drugs , Surgicals
and Sutures
8. Tender Document for procurement of Equipments
9. Payment Records to the Supplier of Equipments
10. Tender Document for Annual Maintenance Contract
11. Payment records for Annual Maintenance Contract
12. Tender Documents for Civil Works
13. M Books for Civil Works
9 May 2018 Chengalpattu Medical College 71
Records maintained by TNMSC
14. Warehouse Records
- Inward Goods Register
- Stock Register
- Material Received Certificate [MRC]
- Shortage / Damage register
- Quality samples Statement
- Bin Card
- Frozen stock Register
- Schedule for the Year
- Inward Indent / Issue form
- Batchwise Suggestion List
- Outward Goods Register
- List of Items transferred out of Warehouse
9 May 2018 Chengalpattu Medical College 72
Records maintained by TNMSC
14. Warehouse Records –continued
- Stock verification Register
- Monthly Frozen Stock statement
- List of items due to expiry with in six months
- Issue letter
- Customer complaint Register
- Monthly Review Report
- Quality Records Plan
9 May 2018 Chengalpattu Medical College 73
COMPARISON BEFORE AND AFTER
TNMSC
ī‚§Purchase by Deans/JDs of the
hospitals through Open Tender
ī‚§Supply by dealers
ī‚§Supplies were made in bulk
quantities in loose form in bottles.
ī‚§Effective Quality Control was not
possible as the quantity on every
purchase is low.
ī‚§Quality deterioration
ī‚§Purchase by TNMSC through open
Tender.
ī‚§Supply by manufacturers / Direct
importers
ī‚§Supplies are made in Strips/Blisters
which is easy to handle.
ī‚§Rigorous Quality control is done.
Each and every batch is tested.
ī‚§No Quality deterioration
9 May 2018 Chengalpattu Medical College 74
COMPARISON BEFORE AND AFTER
TNMSC
ī‚§Different rates for the hospitals
ī‚§Payment to the supplier was
done from different sources.
ī‚§Rates are Higher.
ī‚§Uniform rates for all the
hospitals.
ī‚§Payment from Single source.
ī‚§Bulk Purchase – Rates are
competitive and Cheaper.
9 May 2018 Chengalpattu Medical College 75
9 May 2018 Chengalpattu Medical College 76
9 May 2018 Chengalpattu Medical College 77
9 May 2018 Chengalpattu Medical College 78
Success of TNMSC
9 May 2018 Chengalpattu Medical College 79
My sugesstions
īļ Newer drugs
īļ Newer devices
īļ Maintainance of Equipments -- further made
efficient
īļ Master Health Checkup Scheme – has to be
re introduced under TNMSC...including
Dexascan,Boneprofile,Digital
Mammogram,ECHO,PSA,Thyroid
profile,Hba1C..
9 May 2018 Chengalpattu Medical College 80
9 May 2018 Chengalpattu Medical College 81

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TNMSC

  • 1. TNMSC TamilNadu Medical Services Corporation Dr.Sujatha Sathananthan MD.,DPH., Assistant Professor Department of Community Medicine Chengalpattu Medical College
  • 2. 9 May 2018 Chengalpattu Medical College 2
  • 3. 9 May 2018 Chengalpattu Medical College 3
  • 4. Synopsis īƒŧ Objective īƒŧ Board of Directors īƒŧ Organogram īƒŧ Institutions served by TNMSC īƒŧ Services of TNMSC īƒŧ Purchase Procedure īƒŧ Warehouse īƒŧ Quality Assurance 9 May 2018 Chengalpattu Medical College 4
  • 5. TNMSC īļTamilnadu medical services corporation ltd..,(TNMSC) is a government company , incorporated under The Companies Act,1956 on 1/7/1994. īļIt has commenced its functions of purchase, storage and distribution of drugs and medicines from January 1995. 9 May 2018 Chengalpattu Medical College 5
  • 6. OBJECTIVE īƒŧ Its primary objective is to ensure ready availability of quality drugs, medicines and medical equipments in the Govt.Medical Institutions throughout the state . īƒŧ Adopting a streamlined procedure for their procurement, storage and distribution. īƒŧ “ Service to the Public ” is the motto of the Corporation. 9 May 2018 Chengalpattu Medical College 6
  • 7. BOARD OF DIRECTORS īļ Chairman, TNMSC Ltd., Secretary, Health & Family Welfare Department īļ Additional Secretary, Finance Department īļ Managing Director, TNMSC Ltd., īļ Mission Director, State Health Society īļ Director of Medical Education īļ Director of Medical and Rural Health Services īļ Director of Public Health & Preventive Medicine īļ Director, Drug Control Department īļ Chief Engineer, Public Work Department (Buildings) 9 May 2018 Chengalpattu Medical College 7
  • 8. 9 May 2018 Chengalpattu Medical College 8
  • 9. Institutions Served by TNMSC īƒŧ All Medical Teaching Institutions 48 īƒŧ All District Head Quarters Hospital. 31 īƒŧ All Taluk Head Quarters Hospital. 275 īƒŧ All Primary Health Centers 1853 īƒŧ All Health Sub Centers 8706 īƒŧ All ESI Hospitals and Dispensaries 217 īƒŧ All TNEB medical facilities 31 īƒŧ All Panchayat Union Dispensaries 72 īƒŧ All Police Medical Facilities. 12 īƒŧ Juvenile Homes. 10 īƒŧ Prison and Rehabilitation homes. 23 īƒŧ Co-operative Sugar Factories. 16 īƒŧ Veterinary Institutions. 285 īƒŧ Transport Corporation Dispensaries. 14 īƒŧ All Local body Medical facilities. 155 Total 11748 9 May 2018 Chengalpattu Medical College 9
  • 10. Services of TNMSC 9 May 2018 Chengalpattu Medical College 10 īƒŧProcurement, testing storage and distribution of human drugs, medicines, Surgicals & Sutures, kits, reagents to the Government Medical Institutions of the State. īƒŧProcurement, testing storage and distribution of Veternary drugs, medicines, Surgicals & Sutures to the government Veternary medical institutions of the State. īƒŧProcurement and installation of medical equipments to the government medical institutions of the State. īƒŧProcurement and installation of medical equipments, instruments to the government Veternary institutions of the State.
  • 11. Services of TNMSC 9 May 2018 Chengalpattu Medical College 11 īƒŧFinalization of Annual Rate Contract for Speciality Drugs and Medicines for direct procurement by the Medical Institutions in the State. īƒŧFinalization of rate contract every 2 years for various frequently used surgical appliances, Instruments for direct procurement by the Medical Institutions in the State īƒŧProviding support services for the Special Maternity wards at two hospitals in chennai- Institute of Obstetrics an Gynaecology and Govt.Hospital for Women and Children, Chennai and Maternity Pay ward at Kasturba Gandhi Hospital īƒŧ For the Master Health Checkup facility at Rajiv Gandhi Government General Hospital Chennai. īƒŧOperating CT Scan centers, MRI Centers, Lithotripsy centers in the medical institutions of the State on user charge collection basis
  • 12. Services of TNMSC īƒŧ Providing support services for maintenance of medical and non medical equipments in the Medical Institution in the State. īƒŧ Procurement and testing of drugs and medicines for other willing states in India. īƒŧ Consultancy services on the procurement logistics systems to other states in India. īƒŧ Sale of selected life saving medicines , at one center in Chennai – Sale counter at Kilpauk Medical College Hospital īƒŧ Construction of Hospitals and buildings 9 May 2018 Chengalpattu Medical College 12
  • 13. Maintenance of CT Scanners â€ĸ CT Scan Centers: At present 68 nos. of single slice CT scan centers at District Headquarters Hospital/ Government Hospitals all over the State (min. 1 CT scanner in each dist.) â€ĸ User charges: 9 May 2018 Chengalpattu Medical College 13 CT Scan Plain Contrast Plain & Contrast Inpatients Rs.500 Rs.300 Rs.800 Out patients Rs.500 Rs.300 Rs.800
  • 14. Maintenance of CT Scanners 128 Slice CT Scan Centers īļ Government Mohan Kumaramangalam Medical College Hospital Campus, Salem īļ Govt. Stanley Hospital, Chennai īļ Government Multi Super Speciality Hospital,Omandurar at Chennai are in operation. 64 Slice CT Scan Centers īļ 1.Chennai-Rajiv Gandhi Government General Hospital īļ 2.Madurai – Govt. Rajaji Hospital 16 Slice CT Scan Centers īļ Chennai- RGGGH 9 May 2018 Chengalpattu Medical College 14
  • 15. Lithotripsy Center At present 2 centers īƒ˜ Rajiv Gandhi Government General Hospital, Chennai īƒ˜ Government Rajaji Hospital at Madurai are in operation. 9 May 2018 Chengalpattu Medical College 15 First Sitting Rs. 5000/- Second Sitting Rs. 4500/- Third Sitting Rs. 4000/-
  • 16. Maintenance of MRI Scan Centers â€ĸ 17 MRI Scanners – Chennai[6], Coimbatore , Dharmapuri, Erode, Kancheepuram, Madurai, Salem, Thanjavur, Thirunelveli, Thiruchirapalli, Vellore, Villupuram â€ĸ User Charges: 9 May 2018 Chengalpattu Medical College 16 Scan Type Plain Contrast Plain & Contrast MRI Rs.2500 Rs.1500 Rs.4000
  • 17. Master Health Checkup Center At present the Master Health Checkup center at Rajiv Gandhi Govenment General Hospital is managed by TNMSC. The checkup is offered to the Public at Rs. 250/- . Following are the tests covered under the checkup. īƒ˜ Registration Fees : Rs.20 īƒ˜ Chest X-Ray : Rs.20 īƒ˜ E.C.G. : Rs.20 īƒ˜ Haemogram : Rs.60 īƒ˜ Liver Function Test : Rs.50 īƒ˜ Ultra Sonogram : Rs.50 īƒ˜ Blood Sugar, Urea, Cholestrol : Rs.30 īƒ˜ In addition to Master Health Checkup, 68 different tests can be done at cheap rates.The Centre functions from 8 A.M. to 5 P.M. on all days. 9 May 2018 Chengalpattu Medical College 17
  • 18. Pay Wards Special Class Maternity Wards: Special Class Maternity Wards are run at īƒŧ Government Hospital for Women and children, Egmore, Chennai īƒŧ Government Kasturba Gandhi Hospital, Thiruvallikeni, Chennai 9 May 2018 Chengalpattu Medical College 18
  • 19. Sl. No Type Of Service Dormitory Sharing Room Single Room 1. Registration Fee Rs. 10/- 2. Normal Delivery (3 Days) Rs. 750/- Rs. 1000/- Rs. 1300/- 3. Forceps (5 Days) Rs. 1000/- Rs. 1500/- Rs. 2000/- 4. L.S.C.S (7 Days) Rs. 2500/- Rs. 4000/- Rs. 4700/- 5. Sup Total Hysterectomy (10 Days) Rs. 6000/- Rs. 7000/- Rs. 8000/- 6. I.C.U (Eclampsia-Heart Disease) (7 Days ) Rs. 6000/- Rs. 7000/- Rs. 7700/- 7. High risk pregnancy (7 Days) Rs. 6000/- Rs. 7000/- Rs. 7700/- 8. Hysterectomy (10 Days) Rs. 6000/- Rs. 7000/- Rs. 8000/- 9. NICU (Neonatal) (5 Days) Rs. 1000/- Rs. 2000/- Rs. 2500/- 10. MTP/ D&C Rs. 500/- 11. Disgnostic Laproscopy Laproscopy Sterillisation (3 Days) Rs. 2500/- Rs. 3500/- Rs. 3800/- 12. Laproscopy Minor investigation (3 Days) Rs. 3500/- Rs. 4500/- Rs. 4800/ 9 May 2018 Chengalpattu Medical College 19
  • 20. PAY WARDS â€ĸ Rajiv Gandhi Govt. General Hospital, Chennai 206 bed paywards are run covering all specialities of the hospital. â€ĸ User Charges: 9 May 2018 Chengalpattu Medical College 20 Sl. No Ward Facility Number of Days Amount Rs. Ps 1. Single Room A/c 10 Days Rs. 6000/- 2. Sharing Room (Two Persons) 10 Days Rs. 3000/- (per person) 3. Sharing Room (Four Persons ) 10 Days Rs. 2000/- (per person)
  • 21. GI Bleed and Hepatobiliary Centre īļ The GI Bleed and Hepatobiliary Centre (ISO 9001:2000 certified) now merged with State of the Art “Liver Transplant Centre” in Surgical Gastroenterology Dept. at Govt. Stanley Hospital, Chennai, is provided with payward facilities and lab services. īļ Administrative charges of Rs. 5000/- will be collected on admission and depending upon the nature of the treatment and period of stay, additional payment in multiples of Rs.5000/- would be charged. īļ No other charges would be collected for surgeries and other treatment except lab services 9 May 2018 Chengalpattu Medical College 21
  • 22. Sale Counter A Sale Counter at Government Medical College Hospital, Kilpauk, Chennai is functioning for a sale of the following life saving drugs at rates much lesser than the market rates. 9 May 2018 Chengalpattu Medical College 22
  • 23. TNMSC – RETAIL SALES COUNTER SL.NO: NAME OF THE DRUG SALE PRICE( Rs) 1 CYCLOSPORIN 50 mg 15.84 2 CYCLOSPORIN 25 mg 9.24 3 HUMAN INSULIN R 74 4 HUMAN INSULIN N 74 5 HUMAN INSULIN 30/70 93 6 HUMAN INSULIN 50/50 93 7 MYCOPHENOLATE MOFETIL 13.84 8 TACROLIMUS 0.5 mg 8.7 9 TACROLIMUS 1 mg 16.54 10 SIROLIMUS 1mg 55.13 9 May 2018 Chengalpattu Medical College 23
  • 24. Budget Government makes budget allotment to Heads of departments every year. īƒŧ Heads of departments distribute this budget allotment to the institutions based on which passbook is issued for lifting the drugs. īƒŧ Heads of departments deposit 90% of this budget in the P.D. Account of TNMSC for the purchase of drugs. īƒŧ TNMSC withdraws this amount as and when required for making payment to the suppliers. īƒŧ Heads of departments allocate 10% of budget allotment to the institutions for local purchase. 9 May 2018 Chengalpattu Medical College 24
  • 25. Procurement of Drugs, Surgicals , Sutures 1. Finalization of List of Essential Drugs , Surgicals & Sutures: īƒŧ Requirements list īƒŧ Finalized by Drug committee īƒŧ Drug Code number, Name , Pharmacoepial Specification ,Quantity for new drugs and existing drugs īƒŧ List is published in the form of Booklet 9 May 2018 Chengalpattu Medical College 25
  • 26. DRUG COMMITTEE Drug Committee consists of the following members. īļ Managing Director, TNMSC Ltd. īļ Director of Medical Education īļ Director of Medical and Rural Health Services īļ Director of Public Health and Preventive Medicine īļ Director of Family Welfare īļ Director of Drug Control īļ Professors of Specialization Departments 9 May 2018 Chengalpattu Medical College 26
  • 27. Purchase Procedure by TNMSC As per Purchase policy decided by HFW Department of TamilNadu īļ Tender document: Drug Name, specification,qunantity , packing specifications and unit size īļ Advertisements in Newspapers, photocopy is sent to suppliers participated in earlier tender īļ 2 cover tender process īļ cover A and cover B 9 May 2018 Chengalpattu Medical College 27
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  • 29. 9 May 2018 Chengalpattu Medical College 29
  • 30. SALIENT FEATURES - COVER “A” īļ License for the product quoted īļ Minimum three years market standing for the drug issued by the licensing authority īļ Minimum turn over of Rs. 35 lakhs īļ Non conviction certificate for three years īļ GMP certificate īļ For surgical and suture items / blood bank consumables, the rates of only those items are considered where the sample has passed in clinical evaluation. 9 May 2018 Chengalpattu Medical College 30
  • 31. SALIENT FEATURES IN COVER ‘B’ īƒ˜ Printed format for quoting the landed price excluding Sales Tax. īƒ˜ Printed format to furnish the break up details of landed price īƒ˜ The tenderer is strictly prohibited to change /alter specification or unit size in the printed format īƒ˜ The rate per unit(landed price)will be the criteria for determining the L1 rate īƒ˜ The manufacturing capacity for each item for effecting supplies to the warehouses within 60 days shall be given in the printed format īƒ˜ The above details of rates and capacity shall be given in soft copy 9 May 2018 Chengalpattu Medical College 31
  • 32. TENDER CONDITIONS īƒ˜ The tablet and capsule shall have the logogram in addition to the logogram on the strips/outer labels īƒ˜ The cap of the bottle shall not have the name of the manufacturer īƒ˜ Samples of supplies in each batch will be chosen for testing īƒ˜ The supply should be commenced within 30 days and completed within 60 days īƒ˜ Liquidated damages will be levied for delayed supply īƒ˜ (0.5% per day subject to a maximum of 15%) īƒ˜ If the product fails in quality test , the entire batch will be returned to the supplier. 9 May 2018 Chengalpattu Medical College 32
  • 33. Purchase Procedure by TNMSC īƒŧ Fix date of receipt of tender and cover A opening īƒŧ Opening of cover A – in the presence of Tender scrutiny committee and Representatives of tenderers īƒŧ Conformity / non conformity – marking in checklist īƒŧ Rejection – if non fulfilling the requirements īƒŧ Factory inspection, evaluation of samples - eligible tenderers īƒŧ Eligible tenderers will be considered for cover B opening 9 May 2018 Chengalpattu Medical College 33
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  • 38. Cover "B” Opening īļThe Cover B of only those tenderers who are eligible in Cover A and found eligible during inspection, are opened. īƒŧ Publication of L1 rates in the Website īƒŧ L1 rates published on the same day on the Notice Board. 9 May 2018 Chengalpattu Medical College 38
  • 39. 9 May 2018 Chengalpattu Medical College 39
  • 40. Purchase Order īƒŧ 2 copies of purchase orders īƒŧ supplier details , specifications , unit of supply, quantity, delivery point īƒŧ purchase order – sent to suppliers, ware house īƒŧ Quantities of drugs to be purchased - by maintaining 4 months base stock and 2 months stock in pipe line 9 May 2018 Chengalpattu Medical College 40
  • 41. Purchase Procedure Drug committee discuss and decide about the drugs to be purchased 9 May 2018 Chengalpattu Medical College 41 Tender Processing Invite Tender through Press and Website Receipt & open Tender Signing of Agreement with Security Deposit Cover A Opening L1 Rate Matching L1 Rate Processing Issue of Tender Document Inspection of Manufacture unit Evaluation of Samples Cover B Opening 1 2 3 4 5 6 6 7 8 9 10 Issue of Purchase Order 11
  • 42. Assessment of Suppliers īƒ˜ one prior to placing every purchase order and also at the end of the year. īƒ˜ If 3 samples of any drug failed during tender period either at the time of initial receipt or during the shelf life of drug - Black listing the product and its supplier for the particular product – 5 years īƒ˜ In case of supplier failed to perform the contract in supply, blacklisting the supplier for one year īƒ˜ If the supplier supplied more than one item and 50% of such items during relevant tender period, fails, then the suppler is blacklisted for five years īƒ˜ Supplier rating done –at the end of the year 9 May 2018 Chengalpattu Medical College 42
  • 43. Warehouse īƒ˜ 27 drug warehouses in various Districts of the State. īƒ˜ All Drug Warehouses are owned by the corporation. īƒ˜ The Drugs and Medicines procured from the manufacturers / importers are stored in Drug Warehouses īƒ˜ The required drugs and medicines are distributed to the Government Hospitals and Institutions by following a system called “Pass Book System”, wherein the value of Drugs & Medicines supplied is recorded and ensured that the Drugs & Medicines are supplied to the extent of the budget allocated to them by their authority concerned 9 May 2018 Chengalpattu Medical College 43
  • 44. Warehouses 1. Chennai- KK nagar 16. Selam 2. Chennai – Annanagar 17. Sivagangai 3. Coimbatore 18.Thanjavur 4. Cuddalore 19. Theni 5. Dharmapuri 20. Thiruchirapalli 6. Dindigul 21.Thirunelveli 7. Kancheepuram 22. Thiruvannamalai 8. Kanyakumari 23.Thiruvarur 9. Madurai 24.Thoothukudi 10. Namakkal 25.Vellore 11. Nilgiris 26. Villupuram 12. Perambalur 27. Virudhunagar 13. Perundurai 14. Pudukkottai 15. Ramanathapuram 9 May 2018 Chengalpattu Medical College 44
  • 45. Ware House - Tamilnadu 9 May 2018 Chengalpattu Medical College 45
  • 46. Receipt and Storage of Drugs at Warehouse īƒŧ Receives Drugs and Surgical items from suppliers through Door Delivery along with Delivery Challan / Invoice and Lorry Receipt īƒŧ WH i/c inspects – items listed in challan are received in order īƒŧ Quantity received īƒŧ Identification of the product name, batch number, date of manufacturing, date of expiry, name of the Supplier īƒŧ Packaging specification īƒŧ Look for any shortages and damages īƒŧ Logogram -TAMILNADU GOVT. SUPPLY – NOT FOR SALE in English or Tamil or Both 9 May 2018 Chengalpattu Medical College 46
  • 47. 9 May 2018 Chengalpattu Medical College 47
  • 48. 9 May 2018 Chengalpattu Medical College 48
  • 49. Sampling Procedure at Warehouse īƒ˜ Collect samples randomly from the consignment for each product batch wise as per sampling plan given below and place them in the specified place. īƒ˜ Samples are to be sent to Quality Control Department within 3 days of receipt of consignment. 9 May 2018 Chengalpattu Medical College 49
  • 50. Quantity of sample taken Sl.No Type of Drugs Nos. 1. Tablets and Capsules 100 In each batch 2. Vials 25 In each batch 3. Ampules 1-2 ml 50 In each batch 4. Ampules 20 ml 10 In each batch 5. Transfusion fluids 500ml 6 In each batch 6. Transfusion fluids 100 ml 6 In each batch 7. Syrups ( powder or Liquid) 3 In each batch 8. Oinments in tubes 3 In each batch 9. Oinments in jars 1 In each batch 10. Solids below 450 gm 10 In each batch 11. Solids above 450 gm 1 In each batch 12. ORS packets 20 In each batch 13. Absorbent Cotton Wool 1 Roll In each batch 14. 15. Bandage / Guaze cloth Liquids in 5 litres can 1 1 1 pack (20/30 metres ) in each batch Can [5 litres] 9 May 2018 Chengalpattu Medical College 50
  • 51. Procedure for storage and Preservation of Drugs in Warehouses ī‚§ After verification of receipts and collection of samples, the drugs are stored in their specified place drug code wise. ī‚§ Enter receipt quantity in the respective Bin card ī‚§ Ensure disinfectants, antiseptics and external applications as per list of essential drugs are kept separately and not mingled with drugs & surgical items ī‚§ Store drugs which need cold storage (2°c to 8°c) in Cold room, walk in cooler, Ice lined refrigerators or refrigerators as per the facility provided in the individual Warehouses. 9 May 2018 Chengalpattu Medical College 51
  • 52. Procedure for storage and preservation of drugs in warehouses īƒ˜ Drugs with later expiry dates are to be stored in the back and those with earlier expiry at front for easier access. īƒ˜ Ensure vials, ampules and bottles are handled carefully during unloading, storing, loading to avoid breakages / damages. īƒ˜ Ensure warehouse is cleaned daily. īƒ˜ Ensure refrigerators are defrosted twice every week to avoid frost formation. 9 May 2018 Chengalpattu Medical College 52
  • 53. 9 May 2018 Chengalpattu Medical College 53
  • 54. Ware House 9 May 2018 Chengalpattu Medical College 54
  • 55. Maintenance of Facilities and Equipments in Warehouses īļRefrigerators, Walk in Coolers / Cold Room, Hydraulic hand trolley, Fork lifting stackers, Generators, etc. īļThe maintenance of all facilities and equipments in the warehouses are carried out through Annual Maintenance Contract with authorized agencies or with local agencies. Ensure the maintenance is carried out as scheduled and inform Head office in case of any deviation. īļEnsure the facility / equipment is working as per requirements after the repair. Receive service report from the agency after the repair, file the copy and send one copy to Head office. 9 May 2018 Chengalpattu Medical College 55
  • 56. Duties of Warehouse in-charge īƒŧ Implementing Quality Assurance System in all warehouse activities. īƒŧ Receiving storing and Issuing drugs, sutures and surgical items as per documented procedure. īƒŧ Sending samples of drugs to Quality Control Department within 3 days of receipt of consignment. īƒŧ Ensuring cleanliness at Warehouse. īƒŧ Ensuring proper maintenance of infrastructure and equipment at Warehouse. īƒŧ Implementing action specified for disposal of non-confirming drugs. īƒŧ Ensuring stock of drugs at Warehouses does not reach nil level. īƒŧ Identifying drugs due for expiry six months before and implementing action specified for their use. īƒŧ Ensuring entry of data in computer by Data Entry Operators and sending required reports to head office. 9 May 2018 Chengalpattu Medical College 56
  • 57. Drug Distribution 9 May 2018 Chengalpattu Medical College 57 TNMSC Head Office Other Institutions Medical Institutions Head of Dept Ware House Supplier Supplies Issue of Passbooks
  • 58. Quality Control īƒŧ Receipt of samples , sample statement signed by Warehouse i/c īƒŧ Statement- purchase order number , Drug code, batch number, quantity, Manufactured date , date of Expiry, Warehouse receipt Date , Warehouse sent date, Supplier Name īƒŧ QC Assistant – cross check the Samples with statement,Packaging specifications Composition printed 9 May 2018 Chengalpattu Medical College 58
  • 59. Quality Assurance TNMSC follows strict Quality Standards in the supply of Drugs and Medicines being issued to common Public through various Government Hospitals. īƒ˜ Every Batch of Drugs and Medicines supplied is kept under Quarantine is tested at initial supply stage through Empanelled Laboratories. īƒ˜ Random samples are drawn from every Warehouse where the Batch has been supplied. Batch wise Drug Sample De-coding is done through strict confidential system. īƒ˜ De-coded samples are sent for quality checking randomly to any of the Empanelled Laboratories which are located throughout the Country. 9 May 2018 Chengalpattu Medical College 59
  • 60. Receipt of Lab Analysis Report īƒŧ Reports for tablets and capsules are to be received with in 8 days īƒŧ Reports for injections are to be received with in 21 days of sending sample īƒŧ In case of failure of sample- the laboratory will communicate immediately through phone or fax or e- mail 9 May 2018 Chengalpattu Medical College 60
  • 61. QUALITY CONTROL Samples from Warehouses Eliminating Common Batches Sent to LAB Receipt of Results QUALITY with no Compromise If Passed Distribution to Institutions If Failed return To supplier If fails, sample are sent to Govt.authorised Lab For confirmation 9 May 2018 61Chengalpattu Medical College
  • 62. Quality Assurance īļ On receipt of “Quality Passed” certificate from the Empanelled Laboratories that batch is “Released” for distribution of Drugs to Government Hospitals. īļ During the shelf life of Drugs, random samples are periodically drawn from Warehouse and quality is checked to ensure that Drug is of Standard Quality up till date of expiry. īļ Randomly picked control samples are sent to Government Laboratories as well as to Empanelled Laboratories for analysis to compare the accuracy and correctness of testing quality of the Empanelled Laboratories 9 May 2018 Chengalpattu Medical College 62
  • 63. Quality Assurance īą If any drug batch subsequently fails in quality on testing in the Empanelled Laboratories ,the remaining stock in Warehouse are frozen, the unused Hospital Stock of the Drug of failed batch is recalled to Warehouse and returned to the supplier. īą If 3 samples of any drug failed during tender period either at the time of initial receipt or during the shelf life of drug - Black listing the product and its supplier for the particular product – 5 years īą Information of failed batches and black listed companies put up on the Net. 9 May 2018 Chengalpattu Medical College 63
  • 64. Deduction For Quality Failure â€ĸ If the product fails in quality test, the product will not be accepted and returned to the supplier. â€ĸ Even if the field samples taken by the Drug Inspector fails in quality test the cost of the quantity remaining unutilized will be recovered from the supplier apart from the levying of other penalties / punishments including blacklisting. â€ĸ If there is any complaint from the Medical Officer about the quality of the product the remaining quantity in the particular batch will be returned to the supplier and value equal to the quantity returned will be recovered. 9 May 2018 Chengalpattu Medical College 64
  • 65. 9 May 2018 Chengalpattu Medical College 65
  • 66. Procedure for Procurement of Equipments īƒŧ Notice inviting tender will be published in Newspapers and state tender bulletin through DIPR as per the prevailing Govt. Orders īƒŧ The copy of the notice inviting tender will also be displayed in the Notice Board of TNMSC. īƒŧ The technical bids will be opened on the due date in the presence of the bidders by a Committee. īƒŧ The technical bids will be evaluated by experts drawn from the medical institutions and based on the technical evaluation the bidders will be short listed for price bid opening. īƒŧ The price bids will be opened on a fixed date in the presence of the bidders by a Committee. īƒŧ Negotiation will be held after price bid opening, only with the lowest bidder by the Managing Director. īƒŧ Approval of L1 by the Board . īƒŧ Placement of Purchase orders . īƒŧ Payment to suppliers 9 May 2018 Chengalpattu Medical College 66
  • 67. Procedure for Annual maintenance contract for Equipments īļ Ascertaining number of equipment that require maintenance to be done by respective Directorate . īļ Issue of advertisement inviting tenders for maintenance work. īļ Receipt and opening of tenders . īļ Evaluation of Bid . īļ Approval of Agencies . īļ Placement of orders. 9 May 2018 Chengalpattu Medical College 67
  • 68. Procedure for Construction of Hospitals / Buildings īƒ˜ Preparation of estimation for the civil work īƒ˜ Preparation of tender document īƒ˜ Issue of notification īƒ˜ Receipt and Opening of tender īƒ˜ Evaluation of tender īƒ˜ Negotiation with lowest bidder īƒ˜ Approval of the tender īƒ˜ Placement of orders īƒ˜ Monitoring the stages of work īƒ˜ Recording in M Book īƒ˜ Payment to the Contractor 9 May 2018 Chengalpattu Medical College 68
  • 69. Records maintained by TNMSC 1. Finalizing List of Essential drugs & surgicals - Requirement letter for New drugs - Minutes of Expert committee approval 2. Procurement of Essential Drugs & Surgicals - Final List of Essential Drugs & Surgicals Items - Statement of Tender Quantity - Tender Document - Checklist - Sample Inspection Reports - Comparitive statement - Tender minutes - Purchase order - Quality plan for Drug Monitoring Information system 9 May 2018 Chengalpattu Medical College 69
  • 70. Records maintained by TNMSC 3. Assessment of New suppliers - Inspection Report - Checklist 4. Continuous Assessment of Suppliers - Blacklisting Register 5. Controlling Quality of Drugs , Surgicals - Sample Receipt statement - Drug Warehouse sample statement file - Covering letter file - Approved laboratory list - Stop issue file - Show cause notice file - Release order file - Return order file - Standard Quality Report file 9 May 2018 Chengalpattu Medical College 70
  • 71. Records maintained by TNMSC 6. Preparation of Pass – Book - Allotment letters from the Medical Institutions - Passbook Utilization Statement 7. Tender Document for procurement of Drugs , Surgicals and Sutures 8. Tender Document for procurement of Equipments 9. Payment Records to the Supplier of Equipments 10. Tender Document for Annual Maintenance Contract 11. Payment records for Annual Maintenance Contract 12. Tender Documents for Civil Works 13. M Books for Civil Works 9 May 2018 Chengalpattu Medical College 71
  • 72. Records maintained by TNMSC 14. Warehouse Records - Inward Goods Register - Stock Register - Material Received Certificate [MRC] - Shortage / Damage register - Quality samples Statement - Bin Card - Frozen stock Register - Schedule for the Year - Inward Indent / Issue form - Batchwise Suggestion List - Outward Goods Register - List of Items transferred out of Warehouse 9 May 2018 Chengalpattu Medical College 72
  • 73. Records maintained by TNMSC 14. Warehouse Records –continued - Stock verification Register - Monthly Frozen Stock statement - List of items due to expiry with in six months - Issue letter - Customer complaint Register - Monthly Review Report - Quality Records Plan 9 May 2018 Chengalpattu Medical College 73
  • 74. COMPARISON BEFORE AND AFTER TNMSC ī‚§Purchase by Deans/JDs of the hospitals through Open Tender ī‚§Supply by dealers ī‚§Supplies were made in bulk quantities in loose form in bottles. ī‚§Effective Quality Control was not possible as the quantity on every purchase is low. ī‚§Quality deterioration ī‚§Purchase by TNMSC through open Tender. ī‚§Supply by manufacturers / Direct importers ī‚§Supplies are made in Strips/Blisters which is easy to handle. ī‚§Rigorous Quality control is done. Each and every batch is tested. ī‚§No Quality deterioration 9 May 2018 Chengalpattu Medical College 74
  • 75. COMPARISON BEFORE AND AFTER TNMSC ī‚§Different rates for the hospitals ī‚§Payment to the supplier was done from different sources. ī‚§Rates are Higher. ī‚§Uniform rates for all the hospitals. ī‚§Payment from Single source. ī‚§Bulk Purchase – Rates are competitive and Cheaper. 9 May 2018 Chengalpattu Medical College 75
  • 76. 9 May 2018 Chengalpattu Medical College 76
  • 77. 9 May 2018 Chengalpattu Medical College 77
  • 78. 9 May 2018 Chengalpattu Medical College 78
  • 79. Success of TNMSC 9 May 2018 Chengalpattu Medical College 79
  • 80. My sugesstions īļ Newer drugs īļ Newer devices īļ Maintainance of Equipments -- further made efficient īļ Master Health Checkup Scheme – has to be re introduced under TNMSC...including Dexascan,Boneprofile,Digital Mammogram,ECHO,PSA,Thyroid profile,Hba1C.. 9 May 2018 Chengalpattu Medical College 80
  • 81. 9 May 2018 Chengalpattu Medical College 81

Editor's Notes

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  2. 57
  3. 61