The document outlines an NIH-funded research project focused on studying malaria in rural Kenya, involving the collection of demographic data and blood samples from 6,000 subjects across three sites over four years. The project includes laboratory tests using PCR and microscopy, aims to publish a minimum of 10 papers per year in high-impact journals, and emphasizes data management with tools like REDCap for data collection and analysis. The narrative also highlights the challenges faced by the project lead, including budget limitations and the need for data validation and management solutions.

1. Based on a story of every day….

2. She won an NIH grant to study Malaria in Kenya
• Summary of the aproved Protocol:
• Collect demographic data and blood samples
• 3 sites in rural Kenya
• N= 6,000 subjects
• Lab tests: PCR and microscopy
• Frequency: 2 months; Duration: 4 years (logitudinal)
• Minimun of 10 papers in high impact journals every year.
• And more *.…..
* Projects can be more complex than this.
Here, we focus on the data managment

3. • Summary of the aproved Protocol:
• Collect demographic data and blood samples
• 3 sites in rural Kenya
• N= 6,000 subjects
• Lab tests: PCR and microscopy
• Frequency: 2 months; Duration: 4 years (logitudinal)
• Minimun of 10 papers in high impact journals every year.
• And more *.…..
* Projects can be more complex than this.
Here, we focus on the data managment
She won an NIH grant to study Malaria in Kenya

4. • Summary of the aproved Protocol:
• Collect demographic data and blood samples
• 3 sites in rural Kenya
• N= 6,000 subjects
• Lab tests: PCR and microscopy
• Frequency: 2 months; Duration: 4 years (logitudinal)
• Minimun of 10 papers in high impact journals every year.
• And more *.…..
* Projects can be more complex than this.
Here, we focus on the data managment

5. • Summary of the aproved Protocol:
• Collect demographic data and blood samples
• 3 sites in rural Kenya
• N= 6,000 subjects
• Lab tests: PCR and microscopy
• Frequency: 2 months; Duration: 4 years (logitudinal)
• Minimun of 10 papers in high impact journals every year.
• And more *.…..
* Projects can be more complex than this.
Here, we focus on the data managment
But.. I am new
.. I don’t know
anything
about this
project…
O.K. I need to see this working as
soon as possible. And
remember… we do not have
much money or resources..
Bye!

6. • Data Collection intruments
• Demographics and lab results.
• Personal health information (phi) .
• Secure tool (backups).
• Facilitate statistical analysis and reports.
• Should work for 4 years.
• Off-line data collection
• Oversee data colelction, (who, what, when)
• Data acces groups

7. • Where to save the collected data?
• Excel.
• Build my own tool.
• Existing Electronic Data Capture Tool.
• REDCap (available at Stanford)

8. • Where to save the collected data?
• Excel.
• Build my own tool.
• Existing Electronic Data Capture Tool.
• REDCap (available at Stanford)
Poor validation; no version control; difficult to
share, manage, and integrate data ….

9. • Where to save the collected data?
• Excel.
• Build my own tool.
• Existing Electronic Data Capture Tool.
• REDCap (available at Stanford)
Takes a long Time and is expensive

10. • Where to save the collected data?
• Excel.
• Build my own tool.
• Existing Electronic Data Capture Tool.
• REDCap (available at Stanford)
REDCap is a mature, secure web
application for building and managing
online surveys and databases. Using
REDCap's stream-lined process for
rapidly developing projects.

11. • REDCap (available at Stanford)
• Export (SPSS, SAS, Stata, R)
• calendar, scheduling module, reporting tools,
branching logic, file uploading, and calculated fields.
• Multicentric projects, extensible via API, Hooks and
Plugins.
• App for off-line data-collection.
Humm..

12. • REDCap (available at Stanford)
• Longitudinal projects.
Humm..

13. • Where to save the collected data?
• Excel.
• Build my own tool.
• Existing Electronic Data Capture Tool.
• REDCap (available at Stanford)
• Automated export procedures (SPSS, SAS, Stata, R)
• Built-in project calendar, a scheduling module, ad hoc
reporting tools, and advanced features, such as branching
logic, file uploading, and calculated fields.
• Multicentric projects, extensible via API, Hooks and Plugins.
Humm… that sounds complicated
Don’t Worry, We are here to help.

14. • Where to save the collected data?
• Excel.
• Build my own tool.
• Existing Electronic Data Capture Tool.
• REDCap (available at Stanford)
• Automated export procedures (SPSS, SAS, Stata, R)
• Built-in project calendar, a scheduling module, ad hoc
reporting tools, and advanced features, such as branching
logic, file uploading, and calculated fields.
• Multicentric projects, extensible via API, Hooks and Plugins.
Humm… that sounds complicated
Let Me Show you our Services.

15. • The Application FAQ
• Stanford MedWiki Site
• redcap-help@lists.stanford.edu (for questions)
• REDCap Office Hours
• REDCap Professional Services

16. • The Application FAQ
• Stanford MedWiki Site
• redcap-help@lists.stanford.edu
• REDCap Office Hours
• REDCap Professional Services
REDCap at Stanford is supported
as a 'self-service' tool.

17. • The Application FAQ
• Stanford MedWiki Site
• redcap-help@lists.stanford.edu
• REDCap Office Hours
• REDCap Professional Services
You have available Videos, turorials and
even a coursera course..

18. • The Application FAQ:
• Stanford MedWiki Site:
O.K. I Am going to check that…

19. TWO WEEKS LATER.. That is
Amazing
!

20. • The Application FAQ
• Stanford MedWiki Site
• redcap-help@lists.stanford.edu
• REDCap Office Hours
• REDCap Professional Services
Sure, if you need more Help..
I Like REDCap, I built my database.. But, I still
have questions, and not much time

21. • redcap-help@lists.stanford.edu (SalesForce):
• REDCap Office Hours:

22. • REDCap Professional Services ($):
• Project Design
• Form Design
• Event Design (longitudinal / repeating / etc...)
• Survey Options (Patient Reported Outcomes)
• Testing and Validation
• Custimization – Working on the last 20%...
• Development (Plugins, Hooks, API)
And if you need more….

23. Thank You!!
This project is going to be Amazing! You are Welcome!

24. But, it's never that easy ....
Thank You!!
This project is going to be Amazing! You are Welcome!

25. One year Later….
Guess What?
I just got into Med
School!
That’s Great!

26. • Summary of the aproved Protocol:
• Collect demographic data and blood samples
• 3 sites in rural Kenya
• N= 6,000 subjects
• Lab tests: PCR and microscopy
• Frequency: 2 months; Duration: 4 years (logitudinal)
• Minimun of 10 papers in high impact journals every year.
• And more *.…..
* Projects can be more complex than this.
Here, we focus on the data managment
See ya!

27. • Summary of the aproved Protocol:
• Collect demographic data and blood samples
• 3 sites in rural Kenya
• N= 6,000 subjects
• Lab tests: PCR and microscopy
• Frequency: 2 months; Duration: 4 years (logitudinal)
• Minimun of 10 papers in high impact journals every year.
• And more *.…..
* Projects can be more complex than this.
Here, we focus on the data managment
See ya!
And.... I
don’t know
anything
about this
project…

28. TO BE CONTINUED…