When Two Worlds Collide: Using Agile Story Points AND Management Time Tracking
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*** See more on: http://tasktop.com/resources/videos *** Presented by Nicole Bryan, VP of Product at Tasktop Congratulations, you've successfully adopted Agile methods! You've been at it for six months, and you're humming along like a well-oiled machine. You've even scaled to multiple separate agile teams. Your developers are happy and production seems to be up! And then the dreaded question comes – "We need this feature, how long will it take?" Your answer … "We've estimated that to be about 50 story points." Blank stare. It's no secret, there are some challenges in trying to marry Agile processes to outside stakeholder needs. For example, Agile teams may prefer to use Story Points as an estimate of the complexity of a story, while business stakeholders generally just want to know how many person-hours a feature will require. Often the PMO is interested in tracking developer time in order to better understand their Return on Investment. But their instructions to use time-tracking tools is met with either simple annoyance our outright disdain. In this webinar, Nicole explores some of the challenges that arise when marrying Agile processes to outside stakeholder needs. She shows you practical ways to make the translation of Agile, to the Rest of the World, as painless as possible – and helps show you why it actually helps development teams in the end. This webinar was presented on October 23 2013
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Discover how to align business and IT leaders to optimize value delivery using the Flow Framework™
Learn how to use Flow Metrics to expose bottlenecks and reveal opportunities to improve time-to-market, responsiveness to customers, and quality
Understand how to create a seamless end-to-end flow of business value in large-scale application delivery using Blueprint Storyteller and Tasktop Hub
Enable High-performance and Strategic Capabilities with Flow Metrics
To remain relevant amid increasing market disruption, organizations have no choice but to compress their software delivery timelines to deliver features customers want, faster.
Frequently, tactical decisions are made to add people, invest in more tools, and increase the amount of work in teams’ backlogs without achieving the desired results. Agile transformations introduce methodologies and frameworks without the appropriate support mechanisms for success. To enable high performance and inform strategic decisions, organizations need a new foundation.
During this on-demand webinar, Tasktop Flow Framework Engagement Manager, Kristen Biddulph, presents how Flow Metrics provide that foundation, irrespective of methodology or framework, by surfacing end-to-end data on an organization’s flow of work, providing insights that will help them meet their goals.
Flow Metrics: An MRI of your Product Value Streams
IT within large enterprises can span vast and complex business portfolios, with numerous external and internal-facing products and their domains. The delivery and maintenance of these products is supported by a network of tools, teams, technologies and processes, all with their own unique variants. The primary goal of the shift to a product-oriented model is to increase business agility and to satisfy the diverse and ever-changing needs of the customer. Organizations must react quickly to customer needs to accelerate the flow of business value from ideation to operation. However, the way the work is traced and measured is slowing down the time to value.
This lack of visibility makes it impossible to know if value is accelerating, time-to-value is getting shorter, waste is decreasing, value work is prioritized and whether demand is outweighing capacity. By automating and visualizing the flow of work and abstracting the end-to-end data across the toolchain underpinning your product value streams, you can get an MRI of your product’s health to help answer those questions and take informed action before it’s too late.
During this on-demand webinar, Tasktop Senior Flow Advisor, Laksh Ranganathan, presents how the Flow Framework™ and Flow Metrics can help organizations make work within product value streams visible and create a data-driven blueprint for scaled success across a portfolio of products.
Project To Product: How we transitioned to product-aligned value streams
The project to product movement is quickly gathering speed - a recent Gartner report found that 85% of respondents are shifting to a product-centric mentality. However, the complexity and uncertainty of software delivery at scale, coupled with the sheer number of people involved in the process, is too much for traditional project management techniques. Motivation is not enough to achieve a successful transformation—the product-centric model requires new skill sets, different investments and a change in culture.
What does the shift away from project-thinking really look like?
During this webinar, Tasktop VP of Product Development, Nicole Bryan, combines our own journey with the experience of working with our enterprise customers, to paint a clear picture of the cross-organizational challenges in store - and how you can address them by:
- Adopting a “customer-first” mindset
- Appointing a Product Value Stream Lead and a Product Manager
- Implementing the Flow Framework™ to align the language of IT with the language of the business
Value Stream Architecture: What it is and how it can help
Modern enterprises increasingly rely on software to keep the lights on and lay the foundations for long-term sustainable growth. Among many things, IT leaders are tasked with accelerating the time to value of their software delivery value streams.
But when asked, “Do you know what is slowing your software delivery teams down?”, why do IT leaders typically not know the answer?
Methodologies such as Agile and DevOps have been adopted to accelerate the time between build to deploy, yet the benefits are often only felt at a localized level (more sprints completed, higher number of deployments etc.) without a tangible link to business outcomes. Enter Value Stream Architecture.
During this webinar, Senior Value Stream Architect, Dan Feminella, presents:
- The business case for Value Stream Architecture
- Why your organization needs it in order to scale Agile and DevOps
- How to architect for end-to-end flow of business value from customer request to delivery and back through the customer feedback loop
Why Digital Transformations are Failing at Scale
During this webinar guest speaker, Forrester VP, Principal Analyst, Diego Lo Giudice, and Tasktop CEO, Dr. Mik Kersten, present their research on why transformations are failing at scale and how a product value stream approach enables organizations to survive and thrive in the age of digital disruption.
How to Integrate Multiple Jira Instances to Improve Collaboration, Visibility...
There is no denying that Jira has taken over the developer space. Most developers only want to use Jira, and many organizations are taking advantage of the flexibility of Jira by making it their single source of truth for all software delivery teams.
If Jira is your single source of truth, it’s easy to believe you don’t need to connect to the rest of your value stream. But what about when you have multiple Jira instances across Jira, Jira Cloud and Data Center? The truth is, in order to ensure cross-team visibility, traceability and overarching reporting, you don’t need to look past Jira for the need to integrate.
This on-demand webinar discusses and demonstrates why you need to integrate your Jira instances to:
- Increase collaboration and reduce informal handovers
- Automate information flow to enable traceability across multiple Jira system
- Seamlessly accommodate organization change (mergers, acquisitions, reorgs), minimizing team disruptions
- Centralize fragmented data in a reporting database to identify bottlenecks
Future proof your jira integrations and avoid api change panic
Does the Jira API change leave you vulnerable to disruption?
If you’re connecting Jira to the rest of your software delivery toolchain, Atlassian’s new approach to user identification could mean a major headache. What happens to all of the integrations you’ve set up when the API change goes into effect on April 29th?
Join Tasktop to learn more about what’s changing and see how you can keep product-critical data flowing between teams with Value Stream Integration.
Making Connections Visible: How to Defrag your Value Stream | Tasktop Connect...
How many different siloes is your organization at the mercy of? How much time theft occurs from chasing down data in separate systems? Measuring performance is a challenge when work is disconnected.
Connecting missing links in the flow of work reveals the elusive big picture. This talk addresses the challenges of a fragmented value stream and provides guidance on how to improve your organizations performance with connectivity.
Dominica DeGrandis
Director, Digital Transformation - Tasktop
Dominica DeGrandis is Director of Digital Transformation at Tasktop, where she helps customers improve the flow of work across value streams. Responsible for introducing customers to flow-based aspects of digital transformation, she guides IT teams and business teams to understand and adopt new ways of working to improve performance.
Dominica is the author of “Making Work Visible: Exposing Time Theft to Optimize Work & Flow.” She is a huge fan of using visual cues to inspire change and spur alignment across organizations. She lives in Seattle with her husband and extended family. She blogs at tasktop.com and ddegrandis.com. Follow her on twitter @dominicad
Tasktop Connect 2018
connect.tasktop.com
www.tasktop.com
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When Two Worlds Collide: Using Agile Story Points AND Management Time Tracking
- 4. The dreaded question: We need this feature, how long will it take? The equally dreaded response: It will take 50 story points
- 5. and logging
- 8. Self-Improvement requires introspection and data The ultimate irony: What the PMO needs for its success is also what your team needs for its success
- 9. and track But disassociate the two – only look after the fact …. Hmmmm...
- 10. Estimation that accurately reflects relative complexity Is there a (relatively) even distribution of hours taken to complete stories that directly correlates to number of story points? Metric Average hours logged by story points
- 11. 40 20 0 1-2 Hours 2-4 Hours 4-8 Hours 8-12 Hours > 24 Hours > 48 Hours > 72 Hours 40 Hmmmm... 20 0 1-2 Hours 2-4 Hours 4-8 Hours 8-12 Hours > 24 Hours > 48 Hours > 72 Hours Take some old 2 pt stories that took 48 hours to complete and compare to the 2-4 hour stories – talk it through as a team to understand why the disparity • Technical debt? • Large disparity in experience on team? • “Lip Service” to estimation?
- 12. 20 10 0 1-2 Hours 2-4 Hours 4-8 Hours 8-12 Hours > 24 Hours > 48 Hours > 72 Hours 20 10 0 1-2 Hours 2-4 Hours 4-8 Hours 8-12 Hours > 24 Hours > 48 Hours > 72 Hours • Both could be ok! Just reflect different types of teams
- 13. 35 30 25 20 2 Point Story 15 3 Point Story 10 5 Point Story 8 Point Story 5 0 1-2 Hours 2-4 Hours 4-8 Hours 8-12 Hours > 24 Hours > 48 Hours > 72 Hours
- 14. 35 30 25 20 15 10 5 0 Hmmmm... 2 Point Story 3 Point Story 5 Point Story 8 Point Story 1-2 Hours 2-4 Hours 4-8 Hours 8-12 Hours > 24 Hours > 48 Hours > 72 Hours Indicative of a micro problem • Discuss specific stories that have been given 5 vs 3 points • Was it for a specific feature or set of stories that this happened?
- 15. 12 Hmmmm... Hmmmm... 10 8 2 Point Story 6 3 Point Story 4 5 Point Story 2 8 Point Story 0 1-2 Hours 2-4 Hours 4-8 Hours 8-12 Hours > 24 Hours > 48 Hours Indicative of a more macro problem • Significant technical debt? • Team education on estimation? > 72 Hours
- 16. Minimize disruption to the team when team changes occur Is there significant disparity between a new team member and the rest of the team in terms of time taken to complete stories? Metric Average hours logged by story points
- 17. Clear Pattern: Larger story, more hours
- 18. Hmmmm... Jennifer Clear Pattern: Larger story, more hours Jane No Clear Pattern! Is Jane junior or senior? • If junior: Does she need some mentoring? Should you institute pair programming for the next few sprints? • If senior: Is her ideal time playing a role?
- 19. Team Signature Team Signature Team Signature
- 20. Have I Convinced You Yet? No?
- 21. ©2013 Rally Software Development Corp
- 22. ©2013 Rally Software Development Corp No eating unless the PMO is happy too!
- 24. Mylyn Agile Tool With Work logs or Timesheets
Editor's Notes
- Use Mylyn to auto track time directly in your IDEUse an agile tool that has work logs in the agile tool directlyAlmost every agile tool has the ability to track time now “Work log” vs. “Timesheets”And for a cherry on top …Use Sync to then Sync that over to the PMO tool (e.g. CA Clarity) to have timesheets automatically filled in based on your work logs in your agile tool!(Now the PMO won’t bug you about estimates OR timesheets!!!)