The document outlines the order acceptance process, beginning with final negotiations with the customer to agree on details of the offer. It then describes confirming the purchase order details, obtaining credit references, and agreeing on payment terms and title transfer with the company's in-house finance department. Finally, it mentions provisionally accepting the purchase order pending confirmation of specifications and options, sending a deposit invoice, and issuing an order acknowledgement once approved.

1. Order acceptanceFieldSalesAccountsSalesofficeDirectors
Final negotiations
–
Confirm detail
Payment
method
Obtain credit
references
Receive customer
purchase order
Customer ready
to place order
Agree detail of
final offer
Confirm p/o detail
against tender
IN-HOUSE
FINANCE CO
Agree payment
terms/title
Discuss with
customer
REJECT
APPROVED
APPROVED
Provisionally
accept p/o –
confirm spec and
options
Send deposit
invoice
Return to
customer for
amendment
NOT
ACCEPTED
Send order
acknowledgement
Tender to
customer
OK
Obtain copy of
finance agreement
fully signed
REJECT
Engineering
P3
Raise and issue
machine prep form
Receive deposit
NOTIFY
RELEASE
v1 P1 13/10/2016