This presentations is meant for the government functionaries for adhering to the time limitations about disposal of of different official matters.

2. TIME LIMIT FOR
DISPOSAL OF CASES
BY
Muhammad Nawaz Khalid Arbi
Director (Admn)
Provincial Disaster Management Service

3. CASES WITH TIME LIMIT
OF ONE DAY OR SAME DAY
Seen or filed cases which do not involve
reading of Previous references.
Policy circulars and instructions, etc.,
seen or filed.

4. CASES WITH TIME LIMIT OF
ONE DAY OR SAME DAY……
Acknowledgement cases
Assembly Questions.
Issue of Memo for Medical Treatment

5. CASES WITH TIME LIMIT OF
ONE DAY OR SAME DAY……..
(TWICE A WEEK)
 Maintenance of—
 (i) Cash Books
 (ii) Contingent Registers
 (iii) T.A. Account Register
 (iv) Medical Account Registers
 (v)Permanent Advance Register

6. CASES WITH TIME LIMIT OF
TWO DAYS
Routine cases requiring short notes in
which no reference to rules or
regulations is required.
Periodical returns, statements Seen and
filed
Cases relating to security measures.

7. CASES WITH TIME LIMIT OF
TWO DAYS…….
Issue of No Objection Certificate. (If
papers complete)
Repairs of cycles, typewriters and
calculators.
Purchase and distribution of
consumable articles.

8. CASES WITH TIME LIMIT OF
FOUR DAYS……
 Preparation of Last Pay Certificates.
 Credits other than grant of GPF Advances,
Insurance Premia and Final Payment.
 Miscellaneous references relating to bills.

9. CASES WITH TIME LIMIT OF
FIVE DAYS
Monthly Expenditure statements

10. CASES WITH TIME LIMIT OF
ONE WEEK
Seen or filed cases involving extensive
reading of previous references.
Cases not requiring references to rules
and regulations but requiring lengthy
reading and noting.
Uniform/liveries cases

11. CASES WITH TIME LIMIT OF
ONE WEEK…….
Forwarding of applications for jobs
outside the Depts.
Appointment, posting and transfer.
Initiation of disciplinary action.
Completion of service

12. CASES WITH TIME LIMIT OF
ONE WEEK……..
Verification of service
Title to leave
Preparation of pay bills.
T.A. Bills.

13. CASES WITH TIME LIMIT OF
ONE WEEK
Reimbursement of Medical charges.
Grant of aid out of Benevolent Fund.
Advance for the purchase of Cycle,
Motor Cycles and cars
Acceptance of resignation

14. CASES WITH TIME LIMIT OF
ONE WEEK…….
Reference relating to allotment of
quarters and the recovery of rent.
Completion of Rent Recovery Register.
Preparation of Miscellaneous Bills,
Schedules, Income-Tax returns, etc.
Grant of G.P.Fund Advance.

15. CASES WITH TIME LIMIT OF
ONE WEEK…..
Grant of Conveyance Allowance.
Grant of House Rent Allowance
Issue of No Demand Certificate.

16. CASES WITH TIME LIMIT OF
ONE WEEK…..
Verification of telephone, electricity, etc.
bills and connected correspondence.
Checking up of schedules of payment.
Various Periodical Reports and Returns.

17. CASES WITH TIME LIMIT OF
TWO WEEKS
 Cases requiring references to rules and
regulations, or other routine references to
other departments.
 Preparation of working papers, reports,
proceedings of meetings and conferences.
 Periodical returns, statements: Scrutinized
and commented upon

18. CASES WITH TIME LIMIT OF
TWO WEEKS…….
Leave cases (other than casual leave.)
Relaxation of age limit.
Deputation cases (terms and
conditions).
Re-employment cases.

19. CASES WITH TIME LIMIT OF
TWO WEEKS……
 References relating to Writ Petitions/Civil
Suits/Notices under Section 80 of Civil
Procedure Code.
 Medical reimbursement claims.
 Advances.
 Grant of permission to Government servant
to broadcast/telecast.

20. CASES WITH TIME LIMIT OF
TWO WEEKS……..
Preparation of Monthly Pay Bills
Schedules and Acquaintance Rolls
Preparation of Arrears Bills
Calculation of interest on advances.

21. CASES WITH TIME LIMIT OF
TWO WEEKS……
 Reference relating to recovery of various
advances such as House Building, Motor
Cycle, Bicycle, Fan Advance, etc.
 Grant of Honorarium.
 Cases regarding writing off of unserviceable
stores and stocks.

22. CASES WITH TIME LIMIT OF
THREE WEEKS
Cases requiring application and
interpretation of rules and regulations
involving lengthy reading and noting.

23. CASES WITH TIME LIMIT OF
ONE MONTH
 Periodical returns, statements Consolidated
and submitted to authorities concerned
 Cases involving examination and disposal of
appeals, representations and memorials.
 Creation of new posts.
 Condition of break in service.

24. CASES WITH TIME LIMIT OF
ONE MONTH………
Seniority cases
Suspension and termination of lien.
Fixation of pay.
Permission to cross efficiency bar.

25. CASES WITH TIME LIMIT OF
ONE MONTH………
 Final payment of G.P.Fund.
 Cases for grant of House Building/purchase
Advance
 Financing of Life Insurance through General
Provident Fund.
 Grant of Special Pay/Additional Pay.

26. CASES WITH TIME LIMIT OF
TWO MONTHS
Screening panels for confirmation,
scholarships, fellowships, training etc.
Promotion cases

27. CASES WITH TIME LIMIT OF
THREE MONTHS
Confirmation cases.

28. CASES WITH TIME LIMIT OF
SIX MONTHS
Preparation of seniority/ gradation lists.

29. TIME LIMIT FOR
SUPPLY OF STATIONARY
Stationery office to arrange supply of
stationery to indenting departments
within one month of the receipt of the
indent and simultaneously issue non-
availability certificate in respect of items
not available.

30. CASES WITH
NO REALISTIC TIME LIMIT
POSSIBLE TO ONE OR TWO
MONTHS APPROXIMATELY

31.  Cases containing recommendations for
modification of policy or cases referred to other
departments except those of routine nature.
 Cases involving framing of policy.
 Periodical returns, statements Prepared after
collecting data and submitted to authorities
concerned.

32. TIME LIMIT FOR AD-HOC
APPOINTMENTS

33.  1. Vacancies should be intimated to the
competent authority within 15 days of their
occurrence.
 2. Vacancies should be filled on ad-hoc basis
subject to policy in force :-
 (a) Within 2 months where applications are
invited through advertisement; and
 (b) Within one month in other cases.

34. TIME LIMIT FOR
RECRUITMENT / PROMOTION

35.  1. Requisition should be placed by the
competent authority within 15 days of
taking the decision to fill the vacancies.
 2. Punjab Public Service Commission,
Departmental Selection/ Promotion
Committees should arrange selection and
send recommendations to the
requisitioning authority within:-

36.  (a) 3 months in the case of initial
recruitment and
 (b) One month in other cases.
 3. Competent Authority should issue orders
within 10 days if the recommendations are
acceptable.

37. TIME LIMIT FOR
GRANT OF PENSION

38. (i) Action shall be initiated one year
before the date of retirement of the
Govt. servants.
(ii) Application on Form Pen-3 will be
obtained from the retiring Government
servant six months before his retirement
or on the date he proceeded on LPR and
forwarded to the Audit Office for issue
of PPO after completing Sections 6 and
7 of the Form.

39. (iii) PPO will be issued by the Audit
Office 15 days before the actual date
of retirement of he Government
servants. If the pension papers are
not verified by the Audit Office till
one month before the retirement of
the Government servant

40. TIME LIMIT FOR GRANT OF
ANTICIPATORY PENSION

41.  i) anticipatory pension may be allowed in
full on the basis of the calculation made by
the authority competent to sanction the
pension provided the pension does not
exceed Rs.100.00 per mensem. The
anticipatory pension should be restricted to
4/5th of the amount calculated, during the
97 initial period of three months. After 3
months, full amount admissible, should be
paid even if the case is not finalized.

42. TIME LIMIT FOR
COMMUNICATION OF
FITNESS CERTIFICATES.
Cases to reach the Standing Medical
Board at least one day ahead of the date
of meeting

43. TIME LIMIT FOR
COMMUNICATION OF
ADVERSE REMARKS.
Between March-June

44. TIME LIMIT FOR EXPUNCTION
OF ADVERSE REMARKS.
Orders to issue by end of October at the
latest

45. TIME LIMIT FOR
WRITING-OFF LOSSES.
Competent Authority should finalise
within 2 weeks after the receipt of
proposal.

46. TIME LIMIT FOR
WRITING-OFF LOSSES…..
 Note:- The referring authority should satisfy
itself that the case is complete in all respects.
Such proposals should inter alia be
accompanied by—(1) Survey Report. (2)
Certificates regarding willful neglect and
intentional misappropriation. (3) A note
explaining the history of loss.

47. TIME LIMIT FOR
SUPPLY OF COPIES OF THE
JUDGMENTS BY COURTS
As prescribed under High Court Rules
and Orders.

48. TIME LIMIT FOR ISSUEANCE OF
SANCTIONS FOR DEFENCE OF
CASES IN COURTS AND OTHER
REFERENCES RELATING TO WRIT
PETITIONS/CIVIL SUITS/NOTICES
UNDER SECTION 80 C.P.C.

49. Fourteen days but in any case before the
date fixed for first hearing of the case.

50. TIME LIMIT FOR
DISPOSAL OF AUDIT OBJECTION/
DRAFT PARAS/AUDIT AND
INSPECTION NOTES
 By the target date fixed by Audit in each case.

51. TIME LIMIT FOR
BUDGET PROPOSALS
As per Budget Calendar attached

52. TIME LIMIT FOR
DISTRIBUTION OF
NON- DEVELOPMENTAL BUDGET
One month from the date the Budget
grant is received from the Finance
Department

53. TIME LIMIT FOR
DISTRIBUTION OF
DEVELOPMENTAL BUDGET
By the end of August every year.
Note:- Finance Department should
release the Budget grant by the end of
July at the latest.

54. TIME LIMIT FOR IST AND 2ND
STATEMENTS OF
EXCESSES AND SURRENDERS
1 week during December & 2 weeks
during every year April.