The document provides information on reviewing driver motor vehicle records and pull notices from the DMV. It explains what information is included in a 3-year DMVR, such as driver information, license status, convictions, failures to appear/pay, and accident history. It also outlines the supervisor's responsibilities to obtain and verify a valid current DMVR from new hires or transfers before allowing them to perform safety sensitive functions.

1. The Transportation Guys Reviewing Driver Motor Vehicle Records from DMV 3year & 10year Reviewing Annual Driver Pull Notices from DMV The Transportation Guys

2. Abbreviations CHP- California Highway Patrol DMVR- Driver Motor Vehicle Record DMV- Department of Motor Vehicle DPN Driver Pull Notice DOT - Department of Transportation EDD Employment Development Department FMCSA Federal Motor Carrier Safety Administration The Transportation Guys

3. What is a Driver’s Motor Vehicle Record? The State is required under federal driver licensing rules to maintain driver records on any person with a valid class “A”,”B” or “C” drivers license. Federal Law furthermore requires the state in which the driver is operating to maintain a data base which includes all the driver’s personal information, license status and 10-year history of any violations. The Transportation Guys

4. Federal & State Requirements Both State and Federal Regulations require The Transportation Guy's to obtain and review from the new hire or transfer the driver’s motor vehicle record prior to working or operating in any DOT sensitive function. Both State and Federal Regulations also mandate the drivers must provide The Transportation Guy’s a current DMVR printed within 30-days of the actual date of hire or transfer into any DOT defined safety sensitive function. The Transportation Guys

5. Definition- Safety Sensitive Function Safety-sensitive function means all time from the time a driver begins to work or is required to be in readiness to work until the time he/she is relieved from work and all responsibility for performing work. Safety-sensitive functions shall include: (1) All time at an employer or shipper plant, terminal, facility, or other property, or on any public property, waiting to be dispatched, unless the driver has been relieved from duty by the employer; (2) All time inspecting equipment as required by §§392.7 and 392.8 of this subchapter or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time; (3) All time spent at the driving controls of a commercial motor vehicle in operation; (4) All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth (a berth conforming to the requirements of §393.76 of this subchapter); (5) All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; and (6) All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. The Transportation Guys

6. Employer Requirements All supervisors involved in the hiring of drivers must ensure each new hire, rehire or transfer driver provides a current DMVR printed date within 30-days of the date of hire. The Transportation Guy's supervisor’s must ensure the applicant provides a 10-year DMVR. The Transportation Guy's has adopted policy to state all drivers shall provide a 10-year DMVR. A 3-year DMVR is not acceptable without prior approval. The Transportation Guys

7. Unacceptable Driver Motor Vehicle Records Any DMVR printed from EDD is not valid. Any DMVR obtained from an insurance agent is not valid. Illegible copies are not valid. Any DMV report that are not dated within 30-days of the interview process are not valid. The Transportation Guys

8. 3-Year DMV Printout On the next page is a 3-year Driver Motor Vehicle Report (DMVR) obtained from DMV. For simplicity it has been broken down into five categories; Basic Driver Information License Class, Endorsement & Medical Cert. License Status Convictions Failure to Appear or Failure to Pay & Accident History The Transportation Guys

9. The Transportation Guys Section One (1 ) Date; CDL #; Birth Date Name; Current Address Previous 3-year address history; Identifying information Section Two (2) Date Licensed issued; CDL expiration date; Class certified to drive; Authorized endorsement Date commercial medical card expires. Section Three (3) DMV lists any certificates Commercial license status License Status Personal Departmental Actions Section Four (4) Convictions Violation Date Conviction Date Section/Vehicle Code cited Court Docket Number Court Location Vehicle/License Number Step five (5) Failures to appear/ FTA Failures to pay/ FTP Accidents Date Location Vehicle/License Accident Report Number FR Case Number.

10. The 3-year DMVR Section One (1) Driver Information The Date and Time the printout was obtained by the driver from DMV. Driver’s California Drivers License assigned number. Birthrate of the driver; Full name of the driver as stated on the CDL. The Transportation Guys

11. The 3-year DMVR Line Section One (1) Driver Information Current driver’s residents address. Driver’s prior residents in the past three years. Driver’s Identifying Information; Driver’s Gender; Hair Color; Eye Color; Height & Weight The Transportation Guys

12. The 3-year DMVR Section (2) License Class, Endorsement & Medical Cert. Date license was issued to driver from the DMV. Expiration date of the license; Class of vehicle authorized to operate. Listed on the next four slides/pages are the different types of vehicle classes. The Transportation Guys

13. Driver Endorsements FMCSA 49 CFR Part 383.91 Please Click on the icon below that will direct you to a recent copy of the Federal Motor Carrier Safety Regulations Part 383.91 The Transportation Guys

14. “ Vehicle Classes” Drivers License Class “A” A Class “A” drivers license is required when a driver operates any vehicle over 26,001 lbs. gross vehicle weight and in a combination is towing any trailer over 10,001 lbs. gross trailer weight. As a supervisor you need to know which class of vehicles a driver will operate prior to placing them. Know your customers profile, find out what class vehicles the customer operates? The Transportation Guys

15. Procedures for Reviewing the 2 nd Section of the DMVR - License Class “B” A Class “B” drivers license is required when a driver operates any vehicle over 26,001 lbs gross vehicle rating or; When operating any vehicle over 26,001 gross rated pounds and towing any trailer under 10,000 pounds gross trailer rated. The Transportation Guys

16. Procedures for Reviewing the 2 nd Section of the DMVR License Class “C” A Class “C” drivers license is required when a driver operates any vehicle under 26,000 pounds. Or; Operates any vehicle under 26,000 pounds gross rated and tows any trailer under 10,000 pounds gross rated. The Transportation Guys

17. Driver “Endorsements” The Class indicates the type of truck or tractor the driver is allowed to operate. The endorsements identify what type of trailers the driver is allowed to pull/tow behind the class of vehicle licensed to operate. The endorsements issued are; T,N,H,X The Transportation Guys

18. Driver “Endorsements” The Endorsement “T” allows the driver to tow double trailers. The Endorsement “N” allows the driver to tow tanks. The Endorsement “H” allows the driver to transport hazardous materials. The Endorsement X is a combined endorsement allowing the driver to tow a tank and hazardous materials. The Transportation Guys

19. Identifying Class “A” Endorsements A - Class A only straight truck AT - Class A / Doubles ATN - Class A / Doubles / Tank ATH - Class A / Doubles / Haz Mat ATX – Class “A” / Doubles / Tank / Hazardous materials The Transportation Guys

20. Identifying Class “B” & “C” Endorsement B – Class B vehicles over 26,001 pounds BN – Class B / Tank trailer under 10,001 pounds. BX Class B / Tank trailer / Hazardous Materials. C Class C any vehicle under 26,001 pounds. CH Class C / Hazardous Materials The Transportation Guys

21. The 3-year DMVR Section 3 Commercial License Status The Department of Motor Vehicles will list any other certificates the driver may hold. These are considered secondary certificates that do not impact the license class or endorsements . Example of Certificate: DMV issues the Agricultural Hazardous Materials Endorsement DL-267 to class “C” driver’s who transport agricultural haz mat like diesel tanks from the farm to the filed within 100 miles. This is not an endorsement or class its just a certificate. The Transportation Guys

22. The 3-year DMVR Section 3 Commercial License Status DMV lists the status of the driver’s driver license as either Valid, or Suspended, or The space is left blank If the space is left blank or if there is any verbiage other than VALID call DMV and verbally check the drivers status. The Transportation Guys

23. The 3-year DMVR Section 3 Drivers License Status A driver may have a suspended commercial license, but have a valid class “C” drivers license to operate his/her car or visa versa A driver may have a valid Class “A” license only to operate commercial vehicle during employment purposes, and is only allowed to drive to and from work directly home. Again if there is any question mark or if either the commercial license status or the drivers license status indicates anything other than valid call DMV and verbally verify if the driver’s license is valid. The Transportation Guys

24. The 3-year DMVR Section 3 Departmental Actions DMV will list any departmental actions taken against the driver’s license. i.e., The date & reason the driver’s license will be suspended, or Any failures to appear or failures to pay by the driver. If there is any questions or other than “None” is listed call DMV for verbal verification the license is valid. The Transportation Guys

25. The 3-year DMVR Section 4 Convictions DMV will list any violations the driver received in the last 3-years listing The date the driver received the violation The date the driver was convicted of the violation. The actual vehicle code or other state or federal codes the driver violated The court docket number. Disciplinary actions The court assigned to the violation The vehicle license number. The Transportation Guys

26. The 3-year DMVR Section 5 Failure to Appear When a driver receives a citation the officer will indicate on the citation the time and date the driver must appear at the designated court. If the driver does not take clear up the citation by mail prior to the court date, and/or misses fails to show up for his/her court appearance DMV will issue a “failure to appear”. DMV will update the driver’s pull notice to indicate a FTA on the printout. If the driver does not clear up the citation with the courts DMV must may at anytime suspend the driver’s license. The Transportation Guys

27. The 3-year DMVR Section 5 Accidents Any accident over $750.00 damage must be reported to the DMV on a SR-1 Form. Also CHP or any other state law enforcement may provide documentation to DMV of the driver’s accident. The SR-1 reports the date of the accident, location of the accident, vehicle license number; report number; case number The Transportation Guys

28. California DMV SR-1 Reporting Form Please click on the PDF icon below for a DMV SR-1 Bland Report. The Transportation Guys Left click twice on the PDF file with your mouse to see the SR-1 Form.

29. California Accident Reporting Procedures Reporting The Accident When you have an accident, report it to DMV within 10 days if: More than $750 in damage was done to the property of any person. Anyone was injured (no matter how slightly) or killed. Each driver (or the driver’s insurance agent, broker, or legal representative) must make a report to DMV using the Report of Traffic Accident Occurring in California form ( SR 1 . The CHP or police will not make this report for you. Call 1-800-777-0133 and ask for the SR 1 or go online at www.dmv.ca.gov. You must make this report: Whether or not you caused the accident and Even if the accident occurred on private property. Your driving privilege will be suspended: If you don’t make this report. For four years, if you did not have proper insurance coverage. During the last three years of the suspension, your license can be returned if you provide a California Insurance Proof Certificate (SR 22) and maintain it during this period. Accidents On Your Record Every accident reported to DMV by: Law enforcement shows on your driving record unless the reporting officer says another person was at fault. You, or another party in the accident, shows on your record if any one person has over $750 in damage or if anyone is injured or dies. It does not matter who caused the accident, DMV must keep this record. The Transportation Guys

30. Supervisor's Acknowledgement of Driver’s Motor Vehicle Record. Prior to hiring or allowing a driver into a safety sensitive position the supervisor must ensure they receive a valid and current DMVIR from the driver. On the next page is a actual Driver motor vehicle report for review. The Transportation Guys

31. The Transportation Guys Date of Printout & time of printout Birth date, Name Current Address Preceding address 3-years Identifying, information 1.Date the license was ---issued. 2. Date license expires. 3. Class type of license ---------issued The endorsements the driver is authorized to operate. Date driver’s medical card expires Other certificates issued from DMV Status of driver’s CMV license, This one is valid. Status of class “C” License. This one is valid. Action taken by DMV or other agencies. This one has no actions. List all the convictions within the last three years. List Violation date and conviction date Lists vehicle code violation or other agency code infractions. Lists of the driver has any failure to appear or failure to pay orders. Lists court docket number violation is filed under. disposition of violation and the court location it was issued. Identifies if the violation was commercial or non. Accidents: List for the past 3-year any accidents the driver was involved in

32. Supervisor’s Must Verifying The DMVR is Valid. Verify by checking the State of California DMV seal can be seen on the DMVR. As long as you can see the seal you do not have to have an original and/or you can make a copy. Check to ensure the printed date on the top of the DMVR is current within 30-days of the actual hire date of the employee. If the DMVR is over 30-days the driver must obtain a new DMVR from DMV. Review the whole page looking for misplacing or letters that are cut off. If you identify any of these potential problems request the driver to provide either the original copy of his or her DMVR or a new DMVR from DMV. Check to ensure the driver’s CDL number & endorsement matches the CDL number and endorsements on the DMVR. The Transportation Guys

33. Verifying a Valid DMVR Check the drivers name and date of birth match the CDL. Check the drivers CDL make sure the current address is also listed on the DMVR. Check expiration date of the CDL. The Transportation Guys

34. Driver Endorsements FMCSA 49 CFR Part 383.91 Check the driver’s class & endorsements Check driver endorsements match license. Please Click on the icon below which will direct you to a copy of the Federal Motor Carrier Safety Regulations Part 383.91 further explaining vehicle groups and endorsements. The Transportation Guys

35. Medical Certificate Requirements Check Medical expiration date. Please click on the icon below for further information on the FMCSA DOT medical certificate requirements. Also please click on the Star below the FMCSA for CHP Driver Safety CDL guidelines. The Transportation Guys

36. Verifying a Valid DMVR DMV Driver Suspensions Check driver status is it valid or not valid Please click on the icon below. This page will define when a driver is negligent and or is to be suspended by DMV The Transportation Guys

37. DMV Point Count Violations Requiring Driver Suspension Level III (Probation/Suspension) The driving privilege will be suspended and an Order of Probation/Suspension will be sent to the driver under the following conditions: Point Count Time Period 4 Within 12 months 6 Within 24 months 8 Within 36 months Under 12810.5 Vehicle Code, the driver is presumed to be a "prima facie" negligent operator. Prima facie evidence is evidence sufficient to establish a given fact and which, if not rebutted or contradicted, will remain sufficient. The action is a one year probation which includes a six month suspension which run concurrently. The action is effective 34 days from the date the order is mailed. The Transportation Guys

38. Verifying a Valid DMVR Check to ensure no departmental actions have been taken by DMV on the driver’s license. Review the violations, ensure no driver disqualification violations are listed, also look up each violation and find the point count affixed to the violation. On the next page is the attached list of violations and assigned point counts. The Transportation Guys

39. DMV Point Count Assessment Please click on the icon below. DMV assigns a point count to each violation depending on severity which is either a (1) point violation or a (2) point violation. The Transportation Guys

40. Failure to Appear or Failure to Pay Failures to appear and Failures to Pay. Immediately notify the driver if they have a FTA or FTP and request they take care of it. If you have an applicant with a FTA or FTP, request they take care of it before operating in a safety sensitive function. The majority of the time the driver has cleared the citation with the courts but did not send the court affidavit to DMV. The Transportation Guys

41. Failure to Pay or Failure to Appear Courts sometimes do not send the abstract to DMV, instead they assume the driver will submit the abstract to DMV. If the driver assumes the court will take care of the abstract ( the legal document indicating from the courts the citation has been cleared) and they don’t DMV will automatically issue a FTA or FTP. The only way a driver can clear an FTA or FTP is to go to the court that processed the citation, pay for an abstract that indicates the citation was cleared and have the driver personally deliver it to DMV for processing. The Transportation Guys

42. Accidents DMV will list any accidents reported by law enforcement agencies, insurance company’s, employer’s or the driver’s evolved in the accident. If the Driver has a prior accident history, The Transportation Guy'ss Policy is to obtain if possible any accident reports on the accidents listed on the DMVR to determine if the accident was preventable or non-preventable. The Transportation Guys

43. Last Date Updated Any time DMV updates a driver’s motor vehicle record they will update the record and also record the date. The Transportation Guys

44. Reading A 10-Year DMVR A DMVR 10-year printout is more detailed than a three year DMVR and provides the employer with a better view of the driver’s prior history. On the next page is a 10-year DMVR. Please read all the notes carefully and remember when ever you are reviewing a DMVR and have a question or do not understand what is on the DMVR call DMV commercial drivers’ license section at; 916-657-6346 The Transportation Guys

45. The Transportation Guys Date & time of printout Driver’s License Number Birth Date; Name Is the driver enrolled in the DMV Pull Notice Program Driver’s known address last 10-years Driver’s arrest history Driver’s license status. Date licenses was issued; Date license was mailed Expiration date of license DMV Restrictions will list if the driver must wear corrective lenses or can not run interstate etc.. DMV list the class of vehicle the driver is authorized to operate; Also this line indicates what endorsements the driver has. If the driver was required to have a commercial 2-year DOT medical card DMV would list the status here and also the expiration date. DMV provides the previous license issued to the driver and the expiration date for the past three years. DMV lists the latest application submitted by the driver and renewal date and the location of the DMV office the license was issued. Legal history – Actions taken by DMV Date DMV mailed action Date action is effective Which law authorized the action, also listing the section. DMV issue a thru date of when the action will end. DMV list all violations here with violation date, conviction date, section violated, disposition, court location, docket number vehicle license number. DMV Point Count; date DMV updated DMVR; If any FTA’s or FTP’s on file DMV list all accident the driver was involved in, in the last 10-year.

46. Understanding Suspensions The Transportation Guys DMV mailed on 04-06-98 to the driver that he/she was on driver DMV probation effective 4-6-98 by DMV. DMV mailed a suspension letter on 4/15/99 to the driver The effective date of the driver suspension is 4/19/99. If DMV does not list a thru date on for the suspension it is to be understood the suspension is final until further notification by DMV. Section of the vehicle code that the driver was suspended on 13551- Surrender of license to DMV. On 4/19/99 DMV terminated the driver suspension with the reason it was set aside. When you see action terminated (ACT-Term) listed it implies all actions have been terminated by DMV. Go to the status part of the DMV printout and identify if the driver is valid to operate a motor vehicle.

47. Enrolling Drivers in the DMV’s Commercial Pull Notice Program. Upon the hiring of a driver, The Transportation Guy's has thirty (30) days to enroll the new hire driver in the DMV commercial pull notice program. The DMV commercial pull notice program is a department within DMV that solely tracks the status of commercial drivers throughout the state of California. The Transportation Guys

48. Commercial Pull Notice Program The DMV commercial pull notice program updates the drivers driving record any time there is a change of status, i.e., new medical card, new driver’s license, or; Citations and violations; Suspensions and; Restrictions. The Transportation Guys

49. Commercial Pull Notice Program The DMV commercial pull notice program is required by state law to provide annually a driver’s pull notice. If within that year a driver has negative actions against his/her record The Transportation Guy's shall receive an updated pull notice. On the next three pages please see the correct procedures for enrolling driver’s. The Transportation Guys

50. Driver Release Form to Obtain DMVR Please click on the DMV Driver Release form below in the PDF file. Please have the driver’s complete this form and retain in the DQ packets. The Transportation Guys

51. Enrolling or Deleting Driver’s from the DMV Pull Notice Program Please click on the PDF form below. This form is used by The Transportation Guy's to enroll driver’s or delete drivers from the commercial pull program. A copy of another companies pull notice printout is not acceptable. The Transportation Guys

52. Enrolling Out of State Drivers in Pull Notice Program Driver’s with out-of-state commercial driver’s licenses must use a different form specify providing DMV with the information needed to obtain and keep current with that out-of-states CDL. Please click on the PDF Icon below for the Out-of-state driver’s enrollment form. The Transportation Guys

53. Test A DMVIR is a printout of a driver’s history and current status. The Transportation Guy's is required to have the applicants provide a valid DMVR within 30-days of their interview or hire date. True / False True / False The Transportation Guys

54. Test DMV provides either a 3-year or 5-year DMVIR? A Employment Development DMVIR is considered valid? If the Driver has a Class A only can they pull a gasoline tanker? It is advised that you have both copies of the drivers CDL and DMVIR? True / False True / False True / False True / False The Transportation Guys

55. Test ATX means the driver has a class “A” and has the following endorsement; Doubles, Tank, Hazardous materials? Class B licensed driver is allowed to operate any vehicle over 26,000 lbs and two any trailer under 10,000 lbs? True / False True / False The Transportation Guys

56. Test A Class “C” license allows the driver to operate any vehicle over 26,000 lbs. DMV indicates the license is suspended but the driver can operate any vehicle in the course of employment, is this true? If you have question, should you call DMV commercial section. True / False True / False True / False The Transportation Guys

57. Test A FTA is issued by DMV for a driver failing to appear at a court hearing? DMV requires any driver involved in any accident with more than $750.00 in damages to report immediately to DMV on a SR-1 form. A negligent driver is any driver who receives 4- points in 12 months from motor vehicle citations? True / False True / False True / False The Transportation Guys

58. Test DMV assigns points to the degree of violation. One point is for minor violations and 2 points is for major violations. FTP is issued by DMV and means that a driver has gone to court, but has failed to pay his/her fine. An abstract is a notification produced by the courts clearing the citation. True / False True / False True / False The Transportation Guys

59. Test A 10-year DMVIR provides the employer with more information than a 3-year DMVIR. If the driver is suspended the DMVIR will indicate the length of suspension by listing the thru date. A supervisor must tally the point count on a DMVIR, sign and date that they furthermore reviewed the DMVIR A Supervisor must enroll a new applicant in the DMV Pull Notice Program within 30-days? True / False True / False True / False True / False The Transportation Guys