This document discusses SharePoint search versions and components. It provides information on common components in SharePoint search including the search topology, content sources, crawl rules, file types, and crawler impact rules. It also discusses SharePoint search components such as scopes, authoritative pages, keywords, and federated search. Finally, it briefly mentions search reports and administrative reports.

1. SharePoint and Search
New York 2013

2. Speaker?
• JavierBarrera.com |
javier.barrera@rackspace.com | @jtbarrera
• SharePoint Manager | Architect
• Books:
– Microsoft SharePoint 2013 Administration Inside Out
– Microsoft SharePoint 2013 Inside Out
– Professional SharePoint 2013 Administration
– Beginning SharePoint 2013: Building Business Solutions
(Tech Editor)

3. Agenda
• Search Versions
• Common Components in Search
• SharePoint Search Components
• Result Pages
• Search Reports

4. Feature SharePoint
Foundation 2010
Search Server
2010 Express
SharePoint
Server 2010
Basic site search Y Y Y
Best Bets Y Y
Search Scopes Y Y
Alerts for Search Results Y* Y* Y*
Advanced Search Page Y Y
Crawled and Managed Properties Y Y
Query Federation Y Y
Relevancy Tuning by Document or Site
Promotions
Y Y
Shallow Results Refinement Y Y
People Search Y
Multi-Tenant Hosting Y
SharePoint Search Versions
Feature SharePoint
Foundation 2010
Search Server 2010
Express
Search Server
2010
SharePoint Server
2010
Basic site search Y Y Y Y
Best Bets Y Y Y
Duplicate Results Y Y Y Y
Search Scopes Y Y Y
RSS Feeds for Search Results Y Y Y Y
Alerts for Search Results Y* Y* Y* Y*
Advanced Search Page Y Y Y
Crawled and Managed Properties Y Y Y
Query Federation Y Y Y
Query Suggestions Y Y Y
Relevancy Tuning by Document or Site Promotions Y Y Y
Shallow Results Refinement Y Y Y
Windows 7 Federation Y Y Y
People Search Y
Phonetic Name Search*** Y
Nickname Search*** Y
Self Search Y
Social Search Y
Taxonomy Integration Y
Multi-Tenant Hosting Y

5. Version Common Questions
• What do I get installing Search Server to
SharePoint Server?
• Nothing. It can not be done. Search
Server is a piece of SharePoint Server
overall product.

6. Version Common Questions
• Is Search Sever the same as SharePoint
Search Express?
• Kinda and no. SharePoint Search Express
is Foundation plus search components,
but you can not scale. Search server and
SharePoint server allow scaling and
redundancy.

7. Version Common Questions
• So what is SharePoint Search Express?
• SharePoint Search Express is Foundation
with search components added on. You
can not scale and it does not have all
feature set of SharePoint Server.

8. COMMON COMPONENTS IN SEARCH

9. Reading a Search URL
http://sharepoint/sites/search/Pages/resul
ts.aspx?k=travel%20request&r=fileextensio
n%3D%22doc%22%20fileextension%3D%2
2docm%22%20fileextension%3D%22docx
%22%20fileextension%3D%22dot%22%20f
ileextension%3D%22nws%22%20author%3
D%22Javier%2E%20Barrera%22

10. Search URL Decoded
http://sharepoint/sites/search/Pages/r
esults.aspx?k=travel
request&r=fileextension="doc"
fileextension="docm" fileextension="docx"
fileextension="dot" fileextension="nws"
author="Javier.Barrera“

11. Search URL Decoded
http://sharepoint/sites/search/Pages/results.asp
x?k=travel request&r=fileextension="doc"
fileextension="docm" fileextension="docx"
fileextension="dot" fileextension="nws"
author="Javier.Barrera“
k=Travel request

12. Search URL Decoded
http://sharepoint/sites/search/Pages/results.asp
x?k=travel request&r=fileextension="doc"
fileextension="docm" fileextension="docx"
fileextension="dot" fileextension="nws"
author="Javier.Barrera“
k=Travel request
r=Any Word document

13. Search URL Decoded
http://sharepoint/sites/search/Pages/results.asp
x?k=travel request&r=fileextension="doc"
fileextension="docm" fileextension="docx"
fileextension="dot" fileextension="nws"
author="Javier.Barrera“
k=Travel request
r=Any Word document
Author=Javier.Barrera

14. Security trimming
• Search will retrieve all information then
automatically trim the results depending on your
AD credentials.
• Remember to use site collections to further
segregate data
• Security trimming will work on other reouces that
can searched if they use AD (e.g. file share,
exchange…)
• Will not work with external data (leverage secure
store service application)
• Develop custom security trimmer

15. Search in Action
http://sharepointgeorge.com

16. Topology: Admin
• Controls all aspects of the search service
• Manages the SharePoint Search Topology
• Can not be made redundant or moved
• Passive but vital piece
• Search will still function if offline, but it…
– Starts crawls
– Contains crawl configuration
– Reassigns crawl tasks as needed

17. Topology: Crawl
• It is NOT your index
• Stateless
• Connects to content source(s)
• Generates index then passes it to Query (only very small
pieces of index at any one time)
• Extract metadata then passes it to property database
• Tracks what has been crawled and what needs to be
crawled
• Each crawler component can have multiple databases
• Single crawl server can host multiple crawler components
• By default only one per service application
• Auto balances it multiple unless host distribution is used

18. Topology: Index Partition
• Index partition does not hold the index
• Query component holds the index
• To scale use multiple index partitions
• Each new index requires new query server
• Max 100 Million items per partition
• Each partition can have multiple mirror
queries and fail-over queries

19. Topology: Databases
• Administration Database: handles Admin
topology
• Crawl Database(s): Associated with Crawl
topology
• Property Database
– Independent of all others
– Associated with Partition Index topology
– Used to store metadata extracted by crawler
– Can create multiple property databases of move
to another SQL server when a bottleneck

20. Foundation Configuration
• Unique Managed Account: User policy at full
read
• NTLM auth to SQL server
• Configure Index schedule
• Setting indexer as needed

21. SHAREPOINT SERVER
COMPONENTS

22. Content Sources
• SharePoint Sites
• Other Web Sites
• File Shares
• Exchange Public Folder
• Line of Business Data (BDC)
• Custom Repository

23. Crawl Rules
• Default action is to crawl everything
• Rules can be created to include/exclude
specific resources
• Rules can also let you specify credential set
– Default search set credentials
– Different content access account
– Client certificate
– Form credentials
– Cookie

24. File types
• Most common file types are already set
• If file type is not listed it will be ignored by
search
• PDF is not setup by default
– Adobe iFilter is free but single thread
– Manually add in PDF icon
– Manually add PDF registry entries to crawler
server

25. Crawler Impact Rule
• Used when searching against external
resources to SharePoint
• Can limit or extend simultaneous requests
(default 8)
• Can request one document with specified wait
time

26. QUERIES AND RESULTS

27. Scopes
• Used by User to Narrow Search Parameter
• Custom Scopes can be Created
– Specific web address
– Specific property
– Specific content source
– Everything (default)
• Rules in scope can be used to exclude or
include specific information

28. Authoritative Pages
• Adds additional weight to specified pages so
they show up higher in results
• Multiple levels of authority can be specified
• Sites can also be weighted down to lower
importance (not pages but entire sites)

29. Keywords (AKA Best Bets)
• Configuration at SharePoint site level
– Site actions>site settings>site collection
administration>search keywords
• Create top level search result items when
specific keyword is requested
• Synonyms can be specified
• Multiple best bets items can be returned in
specified order
• Dates of review/start/expire can be specified

30. Federated
• Allows search to incorporate other search
results form query
• Predefined additional federated sources can
be added (internal or external)
• Custom federated sources can be added
(internal or external)

31. Search Removal
• Allows specified pages to be immediately
removed from search results
• Better method is to set proper permissions
but this will only change during next crawl

32. SEARCH REPORTS

33. Administrative Reports
• Reports to track Search performance
• Set baselines when first creating farm
• Important reports to Track:
– QueryLatencyTrend
– SharePointBackendQueryLatency

34. Web analytics
• Displays information on actual search terms
by users
• Track search trends
• Set up informative ‘Best Bets’
• Optimize site collections for data retrieval

35. SharePoint 2013
• Thumbnail Preview
• Better result refinement
• Result Blocks
• Individualized search results
• Overall search refinements over time
• Query Rules (replace best bets)
• Continuous Crawls

36. Housekeeping
• Please remember to turn in your filled out
bingo cards and event evaluations for prizes.
• SharePint is sponsored by Slalom at Whiskey
Trader (Between 55th and 56th on 6th
Avenue).
• Follow SharePoint Saturday New York City on
Twitter @spsnyc and hashtag #spsnyc

37. Thanks to Our Sponsors!

38. Questions/Resources/Credits
• Any Questions?
• Speaker: Javier Barrera | @jtbarrera |
javier.barrera@rackspace.com
Getting Started with Enterprise Search in SharePoint 2010 Products
http://goo.gl/FsXFg
URL Decoder/Encoder
http://goo.gl/wtjUz
Configuring Enterprise Search in SharePoint 2010
http://goo.gl/qKcy8
Searching External Data in SharePoint 2010 Using Business
Connectivity Services
http://goo.gl/stQQL
SharePoint 2010 Search, Best Bets, and You
http://goo.gl/ZqBDk
SharePoint 2010 - Configuring Adobe PDF iFilter 9 for 64-bit platforms
http://goo.gl/cOhNK