External Law Firms Control Wilmington City Government

1. a.
1

2. a.
$1200
100
0
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800
LAW DEPARTMENT
Outside Counsel Expenditures
Fiscal Years 2007-2013
Transactional
600
400
200
Personnel & Employment
Litigation (Section 1983)
$2,125,306.89*
o
D Environmental
• Miscellaneous Services
,$1,688,741.03 *
$1,456,952.84 *
$1,071,828.79 *
$840,707.69 *
$605,187.14 **
2007
* Total for the Fiscal Year
** Fiscal Year 2013 through 03/22/13
2008 200
9
2010 201
1
2012 2013**
Fiscal Year
LAW l3udll.cI charts 201J
S)'~lcm21(JMI3fL1W~C;ul1cd-=-Fccs~20!3_CP5

3. 1. Discuss the planned use of $175K in the Legal Fees
Account line.
Legal Fees FY2013 Budget FY2014 Bu dget
_. _._--_ . ...,....,..,
Telecommunications $50,000 $0
._--- ..--~--.-~"'--. ......
,--.Personnel & Employ/Contract Neg $70,000 $0
.~.,-"~.-
~--
Personnel & Employ/Contract Lit $30,000 $100,000
, -".~-.~
Genera I Lega I Advice $25,000 $75,000
1$175,000
.-
Total: $175,000
-~
-1
I
l
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J
a. Specify the cost driver warranted for the additional shift of $50K
for Outside Counsel for General Legal Advice.
b. Specify the cost driver warranted for the additional shift of $70I{
for Outside Counsel for Personnel & Employment Contract Litigation.
c. List all vendors/consultants/attorney firms, amount, length of contract,
and contract expiration date for FYI2, FYI3 and planned use of for
FYI4.
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4. -2-
• General Legal Advice
• Personnel & Employment Contract Litigation

5. FISCAL YEAR 2012
HECKLER & FRABIZZIO
Wilmington, Delaware (07/2004)
MILLER & VAN EATON
Washington, DC (04/2006)
MORRIS JAMES
Wilmington, Delaware (02/2007)
RICHARDS, LAYTON & FINGER
Wilmington, Delaware (09/1997)
YOUNG, CONAWAY, STARGATT & TAYLOR
Wilmington, Delaware (03/2002)
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6. = -4-
FISCAL YEAR 2013
MICHELE D. ALLEN, ESQUIRE
Wilmington, Delaware (12/12)
BEST BEST & KRIEGER LLP
(formerly Miller & Van Eaton)
Washington, DC (04/2006)
HECKLER & FRABIZZIO
Wilmington, Delaware (07/2004)
MORRIS JAMES
Wilmington, Delaware (02/2007)

7. FISCAL YEAR 2013 (cont'd)
RICHARDS, LAYTON & FINGER
Wilmington, Delaware (09/1997)
YOUNG CONAWAY STARGATT & TAYLOR
Wilmington, Delaware (03/2002)
LAND AIR WATER LEGAL SOLUTIONS
Berwyn, Pennsylvania (03/2012)
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8. -6-
FISCAL YEAR 2014
MICHELE D. ALLEN, ESQUIRE
Wilmington, Delaware (12/12)
HECKLER & FRABIZZIO
Wilmington, Delaware (07/2004)
MORRIS JAMES
Wilmington, Delaware (02/2007)
RICHARDS, LAYTON & FINGER
Wilmington, Delaware (09/1997)
YOUNG, CONAWAY, STARGATT & TAYLOR
Wilmington, Delaware (03/2002)

9. 2. Discuss the budgeted Legal Fees for the following:
r .. -~-----.----'.'-'-~r_--'-'--"- .. -.-'~ .. -.-'" ... ".-.-.' .. "" .. ""'-'l
! FY2013 Budget !FY2014 Budget j
1."--------.,-,,.,,_.,-----.-'---."'--- .... _ ... """'.--'--- ... ~-··-·"""·" .. '· .. ·'··"'-'·-tt,-~-"'-"-·"'-"'''-'·-'~-·'''----·-·..·-''--'·'''''-'''·'r''-'----,.----"-" ... --'"--,,- ... -,,.~ ....
,.",. "''''''''''--''·'1
I Finance - Collection Exp/Legal SS $473,000 I$473,000 I'1,·-,-- ... ·_" ... · __ ··_-_._·_, .. ---------".--, .. -",,-- .. -.---"".''''-.,.'''.----,.,-.,-"." ... '''-,
.... " ... ,.'~--.- ... "",,,,.-,, .. --~,-.-,,, .. -,,,,, ..... " .. ". ",."",~
, ~'I
IRisk Ma nagement Fund $75,000 i$392,650 IF-- ,---,-- .. ---- .. -·, .. ,,----·--·-'-·,,· ..t--,·-,·----"'·,· .. · .. ··-- .. ··---·,,·-···_···· .. · .. ······-···-,·,·'1
IWorkers Compensation Fund +1$150,000 1$150,000 i
---:-- .. - -" .. " .. -.,,--.,,- ---''''--'-'------''''-" .. "- .. ''''-'''--r-''---'---- ........................................,, .......''''------''''
,-'''_ ..............................................................................................................................-'' ......" .... _- "~.i
Public Works - Legal Fees/WSF 1$400,000 i$500,000 !
___ N_· _~ __ ,, __ ""'...,,"" _____________________________________~_,_ ... "._. __ ,,_ .. ~ ... ,,~. __ ......,...., .... ,,<>-"".•.••. ~"••• ,-.,.,~
a. Specify projected savings if any for outsourcing these
cases with various firms versus doing it internally,
~

10. -7-

11. -8-
• Finance -- Consultant fees for collection matters and
additional Sheriff's Sale filings
• Risk Management Fund -- FY2013 request ($75,000)
reflected defense costs for only one employment case that was
then pending; FY2014 request ($392,650) reflects estimated
defense costs for three pending employment cases and two
Section 1983 cases
• Workers Compensation Fund -- Estimated defense costs
for pending workers' compensation claims (see chart)
• Public Works -- Ongoing representation of City in
environmental matters, storm water fees collection, and sewer
agreement negotiations

12. WORKERS' COMPENSATION AND SUBROGATION
Fees
Incurred
Potential
Exposure
Settlementsl
Decisions
Estimated
Savings
FISCAL YEARS 2006-2007 $303,820 $8,859,295 $814,920 $8,044,375
(thirty-two cases)
FISCAL YEARS 2008-2009 $242,161 $5,392,286 $869,449 $4,522,837
(fourteen cases)
FISCAL YEAR 2010 $129,237 $1,220,969 $200,979 $1,019,990
(nine cases)
FISCAL YEAR 2011 $134,187 $1,498,452 $310,553 $1,187,899
(nine cases)
FISCAL YEAR 2012 $148,147 $ 350,991 $ 55,000 $ 295~991
(four cases)
FISCAL YEAR 2013 $ 73,268 $2,503,748 $384,764 $2,118,984
(sixteen cases, 03/20/13)
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13. -10-
3. Briefly, specify the number of pending lawsuits filed
year-to-date, by department and type (discrimination,
employment law, excessive force, etc.). How much funds
have the City saved by settling cases versus opting for
litigation over the last 2 fiscal years?
• Number of currently pending lawsuits and
administrative cases: 47
 Section 1983 (Constitutional Claims) -- 11
 Employment -- 13 (includes EEOC charges)
 Labor -- 7 (includes PERB charges)
 Personal Injury (auto) -- 11
 Personal Injury (other) -- 1
Miscellaneous -- 4 (ZBA appeals; parking appeal; water billing
dispute before Delaware Human Relations Commission)

14.  WILMINGTON POLICE DEPARTMENT
 Employment -- 3
 Personal Injury -- 9 (auto)
 Section 1983 (Constitutional Claims) -- 10
 FINANCE
 Employment -- 2
 Miscellaneous -- 2 (water/parking)
 PUBLIC WORKS
 Employment -- 2
 Personal Injury -- 2 (auto)
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15. -12-
 LICENSES & INSPECTIONS
 Employment -- 1
 Personal Injury -- 1 (other)
 Section 1983 (Constitutional Claims) -- 1
 Miscellaneous -- 2 (ZBA)
 HUMAN RESOURCES
 Employment -- 3
 Labor -- 7
 LAW
• Employment -- 1

16.  Matters resolved over
the last two fiscal years = 31
• Approximate litigation exposure = $3,500,000
• Total settlement amount = $1,318,805
• Estimated potential savings = $2,181,195
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17. -14-
4. Discuss the shift of $100K from the Mayor's Office
Contingency Fund to the Law Department for the
FED-UP Program.
• The FED-UP Program (Federal Enforcement,
Detention, and Urban Policing) is a very effective anti-
violence joint initiative coordinated amongst the City, the
Attorney General's Office, and the U.S. Attorney's Office
• Federal accounting requirement caused shift in
funding to Law Department
• Program Statistics:
• Since inception of program in 02/2007, 179 Initial
Appearances in Federal Court

18. • Approximately 14 of 179 cases sent to State for
prosecution
• Approximately 93% of defendants prosecuted in
Federal Court detained in jail during course of
prosecution
• Approximately 95% of defendants prosecuted in
Federal Court pled guilty or were convicted
• Approximate average term of imprisonment was 45
months
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19. -16-
5. Discuss the $49.6K budgeted in the Miscellaneous
Services account line considering actual expenditures
are trending lower than budget, as well as prior years
amount has trended below budget.
• $44,605 requested to renew annual contract for
computerized legal research services for FY2014
• $5,000 requested to renew annual license for
document management software and consulting fees

20. 6. Discuss the $150K budgeted in the Court Costs and
Notary Fees account lines considering actual
expenditures are trending lower than budget, as well as
prior years amount has trended below budget.
• $10,000 decrease from FY2013 appropriation
primarily used for costs relating to Sheriff's Sales (title
searches, property postings, electronic filing charges
for legal pleadings)
• Sheriff's Sale Filings =
FY2006 193
FY2007 318
FY2008 657
FY2009 658
FY2010
FY2011
FY2012
FY2013
733
1,050
727
682 (03/31/13)
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21. -18-
7. Justify the $36.5K budgeted in the Membership and
Registration account line. Specify the legal training,
certifications, etc. per staff.
• Memberships ($3,015) -- Delaware State Bar Assn
(all attorneys); Delaware Trial Lawyers Assn (three
attorneys); International Municipal Lawyers Assn
(office); National Public Employer Labor Relations
Assn (three attorneys)
• Books and Subscriptions ($23,000) -- Legal
publications (e.g., Delaware State Code, Delaware
Rules, Federal Rules of Civil Procedures, American
,
Jurisprudence)

22. • Continuing Legal Education Seminars ($7,500)
($500 per individual)
• Delaware Supreme Court Registration Fees ($2,000)
• Specialized Training (Trial Advocacy) ($1,000)
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23. -20-
8. Discuss the $8.8K budgeted for Temporary Salaries
considering FY12 actual expenditures totaled $5K, and
year to date FY13 totals $2.5K.
• Messenger position (Limited Service Employee)
funded for 20 hours/week @ $8.50/hour for 52 weeks
(court and law firm deliveries, photocopying, filing)
• Trending low because of turnover in the position
(attrition)

24. 9. Provide FY14 proposed organizational chart with the
total number of employees (i.e., permanent, temporary,
contract, vacancies). Outline specific duties of each
employee.
 Permanent employees = 21
 Limited service employees = 1 (Messenger)
 No contract employees
 One vacancy (Assistant City Solicitor)
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25. LAW DEPARTMENT
Proposed Organizational Chart
FY 2014
Legal Research
Attorney
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r.----
City
Solicitor
Senior First
Assistant
City Solicitor
First Assistant
City Solicitors
(2 positions)
I
Senior Assistant
City Solicitors
(2 positions)
Assistant City
Solicitors
(4 positions)
Litigation
Transactional
Labor/Employment
Code Enforcement
Legislation
Environmental
/ "'""
/
/
/
/
/
/
/
/
/
/
/
/
/
iii /
I ,/
• £U. li a ; h2U£b!i t ; ; £L /
Legal Assistants ~/
(4 positions)
Real Estate
Legal Coordinator
Litigation Assistant
Legal Legislative
Assistant
Nuisance Property
Administrator
Legal
Administrator
/
/
/
/
/
/
/
/
Messenger
(Limited Service)
Legal
Administrative
Assistant
1 FY2014_0rgChart
Rov. March 2013

26. Michael P. Migliore, City Solicitor
Legal counsel to the Mayor, City Council and all City departments,
boards and commissions; supervises and directs all legal advice and services
provided by the Law Department under the major headings of: litigation;
Human Resources; transactions, contracts and bonds; code enforcement;
and drafting of City legislation and the codification of City ordinances
Brenda James-Roberts, Senior First Assistant City Solicitor
Labor and employment administrative matters (workers'
compensation, employment discrimination and retaliation, grievances,
arbitrations, unemployment appeals, and employment contract
negotiations); counsel to Board of License & Inspection Review, Residency
Review Board, Health, Aging and Disabilities Committee and Police and
Fire Trial and Appeal Boards
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27. -24-
Mark J. Pilnick, First Assistant City Solicitor
Contracts and bidding requirements for all departments; economic
development, environmental and other transactional supervision; Public
Works matters (including DELDOT and cellular communications
agreements); Chair, Zoning Board of Adjustment; Cityfest matters; counsel
to Purchasing Review Committee
Rosamaria Tassone-DiNardo, First Assistant City Solicitor
Litigation (including supervision of litigation unit and outside counsel);
L&I (Building and Housing Code enforcement; disorderly and nuisance
properties; Board of L&I Review hearings and appeals; training; general
counsel); Police Department (administrative hearings and appeals; training;
general counsel); counsel to Design Review and Preservation Commission

28. Richard L. Emge, Senior Assistant City Solicitor
Real estate matters (preparation and review of agreements;
acquisition and disposition of real property); Real Estate & Housing;
Economic Development projects; counsel to Office of Economic
Development, Wilmington UDAG Corporation and Christina Gateway
Corporation; Planning Department and Planning Commission matters;
telecommunications and cable television franchise matters (Verizon and
Comcast); some complex Sheriff's Sale matters
Kara S. Coats, Senior Assistant City Solicitor
Environmental matters (Public Works, Economic Development,
DNREC); brownfields redevelopment; wastewater and stormwater
regulation; emergency management, including Local Emergency
Planning Committee; Tree Commission; Water, Wastewater, and
Stormwater Citizens Advisory Board
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29. -26-
Martin C. Meltzer, Assistant City Solicitor
Labor and employment litigation relating to wage and hour,
grievances, arbitrations and contract negotiation; Parking Revenue
Enforcement and Red Light Photo Enforcement prosecution; counsel to
Wilmington Fire Department including prosecution of Fire Trial and
Appeal Boards; FOIA Coordinator; Ethics Commission; pension matters
Daniel F. McAllister, Assistant City Solicitor
Litigation; employment matters relating to EEOC complaints;
Mutual Assistance Agreements for Police Department and other
jurisdictions; policy issues concerning the Police Department,
including prosecution of Police Trial and Appeal Boards; Rock Manor
Golf Course; grants

30. Thomas P. Carney, Assistant City Solicitor
Finance (Collections, Sheriff's Sales, Bankruptcy); Legislation;
Litigation; Red Light Photo Enforcement prosecution
Assistant City Solicitor [Vacant]
Litigation
Elizabeth Dianne Power, Legal Research Attorney
Conducts legal research and abstracts findings into memoranda
and draft legal opinions in all areas of municipal law; drafts pleadings
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31. -28-
Judith H. Pilnick, Legal Administrator
Margaret M. Scatasti, Legal Administrative Assistant
Robert F. Snowberger, Real Estate Legal Coordinator
Donna L. Kellam, Litigation Assistant
Faye Oakes, Legal Legislative Assistant
Anthony C. DiNardo, Jr., Nuisance Property Administrator
Philomena D. Fato, Legal Assistant
Javette M. Lane, Legal Assistant
Anne S. Herrell, Legal Assistant
Amanda M. Scatasti, Legal Assistant

32. All material provided for the Law Department's
FY2014 Budget Hearing before Wilmington City
Council was prepared by Law Department staff
and no expenses to any outside vendors were
incurred.
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33. -30-
11. Please provide specific details for 1 % reduction of your
proposed FY14 budget excluding internal services and
debt service.
• 1 % reduction = approximately $28,000
• This amount would have to come from the
FY2014 request for Court Costs ($150,000) that
support the Sheriff's Sale program but likely would
result in a decrease in the number of Sheriff's Sale
filings with a potential loss of revenue in excess of
$200,000

34. 10. Discuss any changes to positions compared with FY13
budget (new, deleted, upgraded, downgraded, title
changes, and/or salary adjustment for any positions).
• No changes to any positions '
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35. c.
II