The document provides information on emergency response procedures at a department or unit. It discusses how to handle different emergency situations like life-threatening emergencies, injuries, hazardous material releases, fires, weather emergencies, and active shooters. Safety protocols are presented for emergency evacuation, use of AEDs and fire extinguishers. Contact information is given for emergency services.

1. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Safety Moments
Topic: Emergency Response
A Safety Moment is a brief safety talk about a specific subject at the beginning of a meeting or
shift. Also known as safety minutes or safety chats, these talks can be done in a variety of ways,
but are typically a brief (2-5 minute) discussion on a safety related topic. They can cover a variety
of safety topics and remind employees of the importance of being safe; at work, at home and in all
aspects of our lives.
Use one slide per Safety Moment (unless specified).

2. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
EMERGENCY RESPONSE GUIDE

3. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
PERSONAL INJURY
PROCEDURES

4. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Life Threatening Emergencies
 For all life-threatening emergencies call 9-1-1
 Tell them your building number (CHE 723, NSC 634, PS&T 746, Student Center 958)
 Stay on line with dispatcher and answer all questions until they tell you it’s ok to hang up.
 Tell witnesses (if applicable or able):
 To get the AED
 To get first aid kit
 To wait for the ambulance at the main road – to direct
Anytime 9-1-1 is called please notify me (352-231-6968 (cell)) and Dr. Rinaldi
 Refer all news agencies to the UPD or UF HWCOE MarComm for a statement.

5. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
CCR Saves Lives
 "If someone suddenly collapses, you can help, but if you do nothing,
that person will almost certainly die,
 Activate the 911 system, position the victim with head tilted back so
the airway is open, and then immediately start rapid, forceful chest
compressions.
 Lock your hands together one on top of the other, put the heel of the
lower hand in the center of the victim's chest, and push hard and fast,
100 times per minute.
 If you are lucky enough to have an AED [automated external
defibrillator], attach it to the victim and follow the commands.” says
Bentley J. Bobrow, MD, medical director of Arizona's emergency
services system and an emergency physician at Mayo Clinic Hospital,
Scottsdale
 Sources:
 https://www.webmd.com/first-aid/news/20080311/forget-cpr-give-ccr-instead#1
 https://www.jems.com/articles/print/volume-35/issue-6/patient-care/new-ccr-technique-

6. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
AEDs Located Throughout HWCOE
 NEB – Harris Rotunda
 NEB – 5th Floor off Elevator
 Particle Science and Technology – Lobby
 Larsen Hall – 2nd floor next to Elevator
 Phelps Room – 103 South wall
 MAE-A – Near Admin offices on 2nd floor
 Rhines Hall – Ground Floor next to Elevator
 Nuclear Sciences Building – 2nd floor front entrance
 Weil Hall – 3rd floor Center Stairwell
 Computer Sciences/Engineering CSE – 3rd floor central stairs
 East Campus – Powell Lab
 East Campus – building 1604 In Annex
 Mechanical Aerospace Engineering –Elevator Landing
 Biomedical Sciences Building – Lobby next to elevator
 REEF Ft Walton, FL Building 1700
 Coastal Lab – Wave Tank
 Black Hall – 2nd floor near entrance
 Materials Engineering – 2nd floor

7. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Non-life Threatening Emergencies:
 Non life-threatening injuries:
 Get a first aid kit (every lab should have one – even dry labs)
 Ask the person to give self-care if possible
 Help them with care if you are trained and they give you permission
 If unsure if they should seek medical attention, call the UF non-emergency number 2-1111
 Advise the individual to seek medical attention if necessary
 Report injury to Supervisor and HWCOE Safety (can also complete online incident report form)
 Property Damage: accidental or intentional damage to property, equipment, facilities.
 Secure the area if danger is present
 Report incident to Preston Towns (and HWCOE Safety)

8. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Emergency Evacuation Plan
 Evacuation Options & Definitions
 Shelter in Place: Keeping facility occupants in place for the emergency that has presented
itself (examples: tornado, severe weather, active shooter, or a threat inside/outside of CHE)
 Evacuation: Movement of personnel out of CHE Facilities and relocating at outside assembly
point. (example: fire).
 Assembly Point: Parking lot across from student center (near bldg. 760)

9. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Evacuation for People with Disabilities
 Individuals who need assistance during an evacuation, even temporarily, should plan in
advance.
 Discuss and plan your needs with your co-workers.
 Stairwells provide some protection
in case you need to wait for rescue

10. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Fire Emergency
 Activate the fire alarm
 Assess the area, and then
 Decide whether or not to try to extinguish the fire.
 This should only take place if there is no imminent danger to yourself or staff.
 Only trained individuals should attempt to extinguish a fire.
 If the fire is not controllable, evacuate the building.
 Call 9-1-1 as you evacuate.
 Be prepared to notify Building Management and Emergency Responders.

11. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Fire Extinguishers
 ABC Fire Extinguishers are located in all the labs and in each
kitchenette.
 Fire extinguishers must not be blocked.
 Before attempting to extinguish a fire, pull the fire alarm
 How to use:
 Pull
 Aim
 Squeeze
 Sweep

12. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Fire safety
 Unplug hot plates when not in use. There have been numerous reports of hot plates,
especially older ones, heating even when in the “off” position.
 Do not leave flames unattended.
 Avoid using homemade electrical powered equipment. Do not modify equipment unless
there are specific modifications approved by the manufacturer. Equipment that is
manufactured or built on-site as part of an experiment needs appropriate approval from
HWCOE Safety and Facilities.
 Equipment needs to be UL listed; if used in the lab it should not be labeled “consumer
use only.”
 Only use water baths, electrophoresis equipment, and other liquid holding equipment
unattended if they have over-temp shut down in the event they lose all their liquid.
 Be extra vigilant about what you put in incubators, ovens, and furnaces. Make sure
what you put in the unit will not catch fire or, if plastic, melt and leak into the heating
unit. Muffle furnaces and other ovens designed to “ash” organic materials must have
appropriate ventilation.
 Avoid the excess storage* of flammable liquids and solids in the lab. Purchase only
what you need for planned experiments.
 Avoid the accumulation of excess combustibles such as paper and cardboard.
 Do not block or obscure building safety features such as sprinkler heads or building
alarms; do not block open fire doors, obstruct traffic with items in the hallway, or place
items in the stairwell corridors.

13. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Exposure Response
 Exposure – coming into bodily contact with a hazardous
substance, or breathing in hazardous vapors/fumes or
biological particles.
 Immediately flush the area for 15 min. (emergency shower or eye
wash); or
 Seek fresh air
 Call 9-1-1 (if life threatening)
 Notify your immediate supervisor
COE Safety Office – report incident
Call, Email, or Web
 Seek medical attention

14. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
EYE WASH STATIONS
 When working with "injurious substances" or corrosive liquids make
sure you know where your eye wash station is located and how to get
to it.
 Stand at your lab bench. Close your eyes to a slit (simulate getting a
chemical splash in your eyes). Can you get to the eye wash without
tripping over stuff or knocking over items? Is it a straight shot to the
eyewash or do you have to maneuver around tables, pass through
doorways or travel long corridors.
 Inspect the eyewash itself. Is it dirty? ANSI recommendations are to
test it weekly. At the very least, take this opportunity to run it to clear
out any dirt or other gunk (NOTE - most are not plumbed to a
drain. YOU NEED TO COLLECT THE WATER IN A BUCKET OR
TRAY!)
 Look at the water in the bucket - you are probably glad you ran it.
 The eyewash is a piece of insurance you hope you never need to use,
but if the need arises, please make sure that it is available, accessible

15. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Hazardous Materials Release Response
 Hazardous Material Release –
chemical, radiological, or biological spill.
 Secure the area
 For large spills that you are unable to handle:
 Evacuate
 Call 392-1591 (UF EHS) or 9-1-1
 Report incidents to HWCOE Safety
(phone, email, or web)

16. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Avoiding flooding the lab
 All alterations to University plumbing must be done by Facilities Management
 Regularly inspect all equipment, tubs, carboys, aquaria, supply lines, and hoses that will
hold, transport, or supply water. Always follow the manufacture's recommendations when
replacing tubing and connections. It is strongly recommended that any tubing being used
for supply lines or internal hose connections be reinforced tubing.
 DO NOT rely on friction only fittings. ALL water connections must be secured by
threaded couplings, with glued joints, using appropriate hose clamps, or with other secure
attachments.
 ALWAYS turn the water off at the faucet. DO NOT rely on pinch clamps,
spray nozzles, or other similar devices as the primary shut off for hoses or other water
supplies. Release the pressure in the hose to confirm that it is off.
 Any water supplies that may potentially back siphon must have either a siphon break or
backflow preventer in line.
 DO NOT leave carboys, aquaria, or other containers unattended when filling them.

17. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Avoid flooding the lab (part 2)
Water running unattended MUST have a hazard analysis performed and
will require prior inspection and approval by the PI:
The hazard analysis should include:
 Does the water need to run unsupervised?
 Are all components and connections in good shape?
 Does the setup need liquid sensors to detect overflow or lack of water
supply?
 In the event of water interruptions, does the setup need over-temperature
sensors to initiate a system shutdown?
 What will happen if the water supply is suddenly cut off?
 If there is a catastrophic leak, where will the water go and what might it
damage?
 Are there water reactive chemicals in the room and are they secured from a
potential leak?

18. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Weather Emergencies
 Notifications will come from Emergency Management to your Building
Emergency Coordinator (BEC)
 A BEC is a pre-identified point of contact designated by a department / college
for an assigned space within a building. BECs provide pertinent building or
departmental information relating to their area to public safety officials in
emergency situations. BECs also relay information from public safety officials
back to their areas through the receipt of email communications and / or course
instruction.
 Information regarding, Hurricanes, tornadoes,
flooding, etc…

19. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
Active Shooter (video)
 Study your surroundings BEFORE something happens.
 Where are your exits?
 Can the door be locked?
 What would work as a barricade?
 Have a plan of action; develop and communicate it with your co-workers and your family

20. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
UF Alert System
 Enroll in the system by providing a cell phone number in the emergency contact information
section of your MyUFL account.
 UF Alert text messages will appear from either short text numbers 23177 or 63079. Adding
these numbers to your cell phone’s contact list under the name “UF Alert” will assist in
identifying UF text messages.
 The University of Florida homepage serves as the official source of emergency information and
will be updated as necessary during an incident.

21. DEPARTMENT OR UNIT NAME. DELETE FROM MASTER SLIDE IF N/A
A near-miss today, could be an
accident tomorrow! Report all near-
misses!
 All incidents (including near misses) can be reported through
GatorTRACS