The document details a project proposal for a farmers market on the Oregon State University campus, aimed at fostering community engagement and supporting small businesses post-COVID-19. Scheduled from April 1 to June 9, the event will feature vendors from the Corvallis community, with a $15 booth fee for students and $300 estimated total costs. Key aspects include marketing strategies, a vendor application process, and compliance with university regulations to ensure a successful outcome.

1. Project Proposal: Final Round
Members: Reilly Creech, Fidel Ruiz, Randy Martinez Sanchez,
Hope Jones, Cameron Black
Team Name:
The Project Managers
Project Scope Statement
Objective
The project is a farmers market in the spring at the MU Quad for students. Students and people in
the Corvallis community will be able to sell their products or services. This event is put on in hopes to
restore the sense of community in Corvallis that was lost from COVID-19. There will be costs with
renting a space for selling and there will be a cheaper fee for student-owned booths with proof of student
identification card. This project will take 6 weeks starting April 1st and ending June 9th, and will cost
approximately $300 to complete.
Project scope description
The event we are planning is a farmers market that will be held in the spring intended to bring
together the Corvallis community. OSU students, as well as Corvallis residents, have the opportunity to
sell products and services at the MU Quad. The project overall will take place over a 6 week period of
time.
In our project, our team will set up a marketing plan for the event, getting the attention of the
Corvallis community about our event. This will include posting on social media, including a link to the
registration page where vendors can register a booth. The fee to register for a spot at the market will be
around $15. Flyers will also be made to post around the community and we will hand out flyers to local
businesses to post in their store. Vendors will bring their own tables and equipment since each of them
will be needing different things. This way it will be easier for vendors to personalize their own space.
Next, once we reach at least 20 vendors we will go through OSU and reserve the MU Quad for
May 15th through their website. The cost to reserve a location on the OSU campus is about $40. Once
MU is secured we will send a confirmation email to each registered vendor. The e-mail provides basic
information including the date and time of the event as well as when they should come to set up their
booth and when they need to leave. On the day of the event, vendors will arrive at their designated
location. The event will run from 11 am-4 pm. Vendors will stay for the duration of the market and clean
their area after closing.

2. Justification
This project is important to us because it is a way to include and engage the community and
support small businesses. This project could help business students since the first year they have to create
a micro-business for the class BA 160, and then sell it to the public. It would be a great idea to provide
them with a place to do it and at the same time give a little more advertising to sell their products. In
terms of engagement, it is important since Corvallis is a small city made of a very diverse community.
This project could engage the community by bringing everyone together to learn new cultures or see new
products that they may not have seen before. Additionally, this helps support small businesses since in
this project we plan to partner with local businesses who want to participate. Finally, this project is being
created by OSU students to help both the OSU and Corvallis community. As this event will be held on
campus, there are some requirements that must be followed. In terms of meeting the OSU requirements,
we must establish an inspection process. This process consists of filling out a form or survey with
information about the businesses and what products they will be selling to ensure that all vendors meet the
requirements regarding selling products on the OSU campus.
Major deliverables
-Date/Time/Location
-Create an application for vendors/sellers (students, Corvallis residents, local small businesses)
-Reserve the MU Quad
-Marketing plan
-Get materials for event
-Set-up
-Clean-up
Milestones
-OSU approves the event
-All applications have been distributed and received
-Establishing the 20 vendors
-Vendor fees have been received
-Sponsors have been communicated and accepted
-Reserving the venue
-Venue has been inspected
-Completing marketing plan
-Dates and times have been set
-Event set up and take down
-Stabilization of the venue for next event
Technical requirements
-Proper space agreements
-Signed reservation agreements

3. -Compliance with safety and capacity requirements
-Access to the internet for sellers, vendors, and all involved parties
-Access to electricity for use of a POS system
-Contractual agreement with vendors (what is sold and price of participation)
-Agreed designated space for each vendor space
-Access to an open building for the usage of public facilities
-Agreed dates and times for the event and selling periods
-Individuals willing to help with set up and take down
Limits and exclusions
The farmers market will be open from 11 am - 4 pm during Spring term.
Vendors will need to pay a $15 booth fee to be able to sell at the farmer's market.
Vendors will be required to bring their own table.
Students will get a discounted booth fee.
Free admission for attendees.
We can expect to pay for the space in the MU and for some advertisements $50-$100.
Set up will happen an hour before the market and the day before.
Inspection of the MU Quad will happen at least an hour before the event.
We must have 20 vendors or $50 before reservation of MU Quad.
No Cannabis and alcoholic products allowed to be sold.
Acceptance criteria
We must have at least 20 vendors or $50 before we reserve the MU Quad with OSU.
Customers must disclose what they are selling at the market and must be approved before receiving a
spot.
Oregon State University must approve of our Farmers Market.
The MU Quad must be inspected or cleaned an hour beforehand to ensure that the area is clear.
The markers and outlines for each booth spot should be set up the day prior.
A team will create and manage the application that vendors will apply on.
Vendors must also agree to our terms and conditions before participating in the farmers market

4. Customer review
The customers of this farmers market will be students at Oregon State University and Corvallis residents.
Vendors will also be considered our customers because they will pay to be a part of the event, which will
attract them to make sales and create more publicity for their businesses.
Success Indicators
There are at least 20 vendors who come to the farmers market and sell their products or services.
$0 in fees received from clean up post event from Oregon State.
At least 300 people from the community attend the event, this can be estimated by a QR code given to
customers to access a map of the event.
Each vendor makes a positive profit, which they will report in a survey post farmers market.
Project Sponsor
Our team's project sponsor is Vonda Peters who is an event coordinator for the Corvallis-Albany Farmers
Markets. She will give us advice since she has run farmers markets and has experience in the field. She
will be able to help us make sure this event is cohesive with other farmers markets in Corvallis and nearby
areas. With Vonda’s experience, she will be able to help us manage the event to make sure everything is
running smoothly
Our team would like for Benny’s Doughnuts to be our corporate sponsor for this event. Benny’s
Doughnuts stems from Oregon State University students coming together for a business project, but
taking it one step further by creating a real, successful business in Corvallis. We think they would make a
good sponsor because their business represents the reasoning why we are putting on the event. We are
hosting students that can share their products and services with the Corvallis community. Benny's
Doughnuts is a perfect example of showcasing what Oregon State University has to offer.
Priority Matrix
Time Performance Cost
Constraint X
Enhance X
Accept X

5. This project follows a timeline with a specific end date, which means we will need to prepare for
everything before the event itself. The date is the most important aspect of the event because this is the
first deliverable we will be deciding on, which means making businesses that will be involved with the
event work around our schedule, rather than us attempting to find a date that works for everyone. Another
important reason why time is constrained is that the cost doesn't seem to be an issue as our biggest
expense will be renting the MU quad for approximately $40. The performance has been accepted because
based on how we spend our time and money preparing, that will determine the outcome for the event.

6. Project Feasibility
This project should take 6 weeks to complete, beginning April 1st- June 9th. The outcomes we have are
easily achievable with enough participation from the community and students at OSU. Our budget is
extremely low as we only have to worry about the reservation fee, which is relatively cheap– $40. All
other materials also won’t have a large cost and will come out of our $300 budget. We are requiring 20
vendors to participate in order to reserve the location for the event, and attendees are necessary for this
event, which will be realistic as it is located on the OSU campus. We will not be supplying vendors with
tents and tables, they will need to set up their own booth with their own supplies, which will ultimately be
cheaper for us in the end.
Stakeholders Analysis
Stakeholders Impact Current relationship Influence
Reilly Creech Both - The team will be
holding each other
accountable and will
have varying roles to
guarantee investment
within each portion of
the project. That being
said, if members do not
manage their end of
things, and the team
does not value
accountability, the
project may not follow
through.
The project managers
team member
Volunteer
Marketing team
member
Role in team: Team
Manager
Staying updated with
each members’
progress with the
project, assuring
required documents are
added, communicating
with each member
effectively. We will be
the volunteers listed in
resource allocation.
Fidel Ruiz Both - The team will be
holding each other
accountable and will
have varying roles to
guarantee investment
within each portion of
the project. That being
said, if members do not
manage their end of
things, and the team
does not value
accountability, the
project may not follow
through.
The Project Managers
team member
Volunteer
Role in team:Proofread
Make sure the
documents are free of
errors and coherent.
Check that documents
have the right and all
the tasks required for
the assignment. We
will be the volunteers
listed in resource
allocation.
Randy Martinez Both - The team will be
holding each other
accountable and will
The project managers
team member
Role in team: Tech
support, Turning in
assignments, saving

7. have varying roles to
guarantee investment
within each portion of
the project. That being
said, if members do not
manage their end of
things, and the team
does not value
accountability, the
project may not follow
through.
Volunteer and managing Project
MS. We will be the
volunteers listed in
resource allocation.
Hope Jones Both - The team will be
holding each other
accountable and will
have varying roles to
guarantee investment
within each portion of
the project. That being
said, if members do not
manage their end of
things, and the team
does not value
accountability, the
project may not follow
through.
The project managers
team member
Volunteer
Marketing team
member
Role in team: Meeting
Scribe
I keep track of
everything discussed in
the group meetings so
we can always stay up
to date on our progress
and review anything
someone may have
missed or that we need
to remember. We will
be the volunteers listed
in resource allocation.
Cameron Black Both - The team will be
holding each other
accountable and will
have varying roles to
guarantee investment
within each portion of
the project. That being
said, if members do not
manage their end of
things, and the team
does not value
accountability, the
project may not follow
through.
The project managers
team member
Volunteer
The group will actively
be invested in one
another to assure
accountability.
Additionally, each
member will fulfill
their role as a part of
the team. Cameron will
operate as the
Communication
Director and will help
communicate with the
team, standardize
documents, and
coordinate details. We
will be the volunteers
listed in resource
allocation.
OSU students Both - Depending on
the level of
involvement and
engagement, there
Attend college where
the marketplace is
going to take place
(OSU).
Students will be
notified of the event via
advertising.
Furthermore, they will

8. could be a varying level
of success.
Additionally, students
could interact
negatively with the
event. On the other
hand, students are an
integral aspect of the
event and their
involvement is
immensely positive.
have the option to be
involved in the event.
Corvallis Community Both- Similar to
students, the
engagement of the
community could make
or break the event.
Additionally, there
could be outside
interference.
People of all ages live
close to the OSU
campus (Friends and
Family).
Scheduling and
advertising will allow
those in the community
to know about the
event, and ensure that
there are no additional
obstacles ahead of time.
Corvallis Custom Positive - The impact
would be positive since
this would improve the
marketing of the event
and at the same time
attract more public. The
flyers will be delivered
by Corvallis costume a
week before the event
to ensure people know
about the event ahead
of time.
Corvallis company in
charge of creating and
printing marketplace
flyers
A local business is
utilized and in
coordination with the
project. Furthermore,
the scheduling and
creation of the flyers
will be assured and
established
strategically.
nwgi | NW Graphic
Imaging
Positive - The impact
would be positive since
this would improve the
image of the event and
at the same time attract
more public. The
banners will be
delivered a week before
the event.
Corvallis company in
charge of creating and
printing marketplace
banner
A local business is
utilized and in
coordination with the
project. Furthermore,
the scheduling and
creation of the banner
will be assured and
established
strategically. This will
help develop the
advertising and the
awareness of the event.
Oregon State
University Students
Both- OSU could
prevent the event from
happening if the
Current OSU students As an institution, OSU
will be fundamental in
making sure the event

9. institution disapproves
of the concept at hand.
Although, the support
from OSU would
fundamentally be one
of the most important
aspects of the project.
can proceed. This will
be in regards to the
approval of the event,
and the utilization of
the space. OSU’s
influence will
ultimately affect the
majority of the project
by making the decision
of approval in regards
to the events standing.
The team will be in
communication with
the university and
confirm location, time,
and vendors upon
approval of the event.
This fundamentally will
be another community
driven event in relation
with the university.
Benny’s Donut Positive- Benny’s
Donut is a company
established in Corvallis
by OSU students.
Benny’s Donut will
help us increase
customers attending the
farmers market by
using their reputation
and promoting the
event. They’ll also give
us advice on how to run
the farmers market
successfully.
Corporate Sponsor As a company created
by OSU students in the
Corvallis community, it
is the perfect company
to have as a corporate
sponsor because they
have gone through this
same process and they
know how to manage it
in the best way when
creating a farmers
market. From the part
of how to promote the
event, to any detail that
could help us make a
successful farmers
market.
Sponsor- Vonda Peters Positive -The impact is
positive because Vonda
is a person with
experience since she
has worked at the
Corvallis farmers
market and is currently
the coordinator of the
Corvallis-Albany
Farmers Markets. Her
Project Sponsor Being currently a
coordinator for
Corvallis and Albany
farmers market, he lets
us know that he is the
right person to guide us
in this process of how
to run a farmers market
in the best way,
attracting the Corvallis

10. experience will help us
develop the event in the
best way to attract both
OSU students and the
Corvallis community.
community. He has the
experience and
knowledge as to how to
advertise the event
when to do it, what
products to include in
the event to attract
more customers from
the Corvallis and
Albany community.
Event Coordinator Both – The impact has
the potential to solidify
a great experience with
the planning process
and smooth the details
of the event.
Furthermore, there is
also room for error in
the process of
solidifying event
details, or
miscommunication in
regards to the team.
Will oversee the
various taks the
essential in the
planning process.
The event coordinator
will make the planning
portion of the event a
streamlined process.
This will allow for
more communication
and less potential for
unforeseen issues.
Furthermore, this
solidifies awareness of
the planning process.
Vendors Positive – There is a
positive impact because
the vendors are a
crucial role in the
farmer's market.
Essentially the
involvement is will
help solidify the
standing of the market,
and will bring the
community together.
Additionally, the
vendors will bring the
potential of creating
profit and making the
event more tangible
Vendors that will be
present at the farmers
market.
The vendors will be
involved in many parts
of the planning process,
and will be essential in
creating the status of
the market. This will
include the fee to
register, the marketing
(so attendees will know
who is involved), and
the general process of
the event. Ultimately,
the vendors will also
influence the
involvement of the
community, and
determine what kind of
customers will attend.
Furthermore, the team
will approve the
vendors and will
coordinate with them.

11. Risk Assessment
List of Potential Risks
● Not enough vendors sign up to participate
● No sponsorship
● Venue isn’t available for our desired date
● We run into technical issues with our online application
● Team gets fined for not properly cleaning up after evet
● No approval from Oregon State University to use the MU Quad for the event
● Low customer attendance at the event
● A vendor has to cancel last minute
● Bad weather
Risk Assessment Form
Risk Event Likelihood Impact Detection
Difficulty
When
Not enough
vendors
2 5 4 Start-up
No sponsorship 3 3 3 Post
application/Pre-ev
ent
Venue isn't
available for
desired date
2 1 2 Start-up
Technical issues
with online
application
1 5 5 Post
application/Pre-ev
ent
Fine for not
properly cleaning
event
1 2 2 Post-event
No approval from
OSU for use of
the MU Quad for
event
2 5 3 Start-up
Low customer
attendance
2 3 4 Duration of event
A vendor cancels
last minute
4 3 5 Pre-event
Bad weather 2 4 1 Duration of event

12. Risk Event Likelihood Impact Detection
Difficulty
Risk Value
Not enough
vendors
2 5 4 40
No sponsorship 3 3 3 27
Venue isn't
available for
desired date
2 1 2 4
Technical issues
with online
application
2 5 5 50
Fine for not
properly cleaning
event
1 2 2 4
No approval from
OSU for use of
the MU Quad for
event
2 5 3 30
Low customer
attendance
2 3 4 24
A vendor cancels
last minute
4 3 5 60
Bad weather 2 4 1 8
Risk value threshold: 30
The threshold is 30 because risk events that occur at higher values than this have the ability to set the
project back more than others. Technical issues with the vendor application can set us back on retaining
vendors for the farmer's market. This will cause us to create more time to gain vendors before going
forward with the project. If there are not enough vendors, we will not have the funds to continue the rest
of the project. Our highest risk values damage the project financially and timely.

13. Risk Response Matrix
Risk Event Response Contingency
Plan
Trigger Who Is
Responsible
Not enough
vendors
Mitigating: More
allotted time for
the application
process
Allow for more
time to advertise
to possible
vendors and leave
the application
open longer.
(This can
potentially delay
our project
timeline.)
The desired
amount of vendors
haven’t applied by
the original
deadline
Hope
Technical issues
with online
application
Mitigate: Test
application
process
Go through
application
process ourselves
before posting it
to make sure the
application has no
technical issues.
Stay alert of
emails/
notifications of it
not working
When the
technical issues
are happening
Randy
No approval from
OSU for use of
the MU Quad for
event
Avoiding Risk:
Have other venue
options ready to
apply for.
(This will delay
the start of the
project as we must
have a venue in
order to start.)
After the venue
gets denied we
will immediately
apply to our other
venues of choice
which are: SEC
Plaza, Valley
Library
Courtyard, and
Student Legacy
Park.
We get the
unapproved email
from Oregon State
University.
Reilly
A vendor cancels
last minute
Mitigate:
Since vendors are
paying to be part
of the event, they
will be less likely
to cancel due to
there being a no
refund policy.
We have to accept
this as we can not
force the vendors
to come if they
need to cancel for
any reason.
An official vendor
cancels the week
of the event not
leaving enough
time to possibly
replace their spot.
Cameron

14. PROJECT PLAN
The project will take approximately 50 days. The project will commence 4/1/22 and be completed 6/9/22.
There is only one critical path in our network. The critical path consists of these activities, Decide on a
date, research venue options, create financial plans for fees, research online applications, make online
application, establish at least 20 vendors, reserve chosen venue for date, make OSU social media post,
create 50 small posters, hang posters around campus, get check in table, have welcome signs and other
signage ready, inspection of venue for cleanliness, set up necessary tables, set up signage, put away extra
tables and signare, gather any trash, vendors leave within 1 hour after, and finally ensure venue is clean.
Our network is insensitive; we only have one critical path and there is very little slack.
Network Diagram
Schedule

15. Entry table
Resource Sheet
Weekly Cash Flow