The document summarizes the rationalization of the plantilla or staffing pattern of the Legal Department of the Philippine Charity Sweepstakes Office (PCSO) from 2018 to 2022. It notes that the old plantilla from 1978 only had 4 lawyer positions and one division, which was insufficient given the growth of PCSO's operations. The rationalized plantilla approved in 2018 reduced the number of positions from 18 to 13, though the number of actual lawyers remained at 5. Issues around insufficient personnel and resources persisted. The document proposes further revisions to the staffing pattern to address these issues and better support the legal needs of PCSO.

2. * abolished
PLANTILLA BEFORE THE RATIONALIZATION FINAL PLACEMENT
ITEM NO. PLANTILLA SG ITEM
NO.
APPROVED PLANTILLA SG PLACED PERSONNEL
678 Department Manager III 26 80 Department Manager III 26 Patiag, Lauro A.
679 Asst. Department Manager II 25 81 Attorney V 25 Buado, Venus T.
680 *Executive Assistant V 24 82 Secretary II 9
681 *Executive Assistant V 24 83 *Driver II 4
Nohay, Jerwin (casual)
682 Legal Officer II 17 84 Administrative Aide III 3 Gaden, Agapita
683 Legal Officer V 24
684 * Legal Officer II LITIGATION & INVESTIGATION DIVISION
CLERICAL, LIBRARY AND RECORDS DIVISION
685 Division Chief III 24 85 Attorney V 25 Gonzalez, Anamarie
686 Librarian IV 22 86 Attorney IV 23 Cortes, Rosalyn C.
Clerical & Librarian Section 87 Attorney IV 23 Inciong, Anna Liza P.
687 Librarian III 18 88 Attorney IV 23 Yason, Reena Yumina
688 Librarian II 14 89 Legal Officer IV 22
689 Librarian I 10 90 Legal Officer III 20
690 Clerk IV 8 91 Legal Assistant II 12 Acosta, Erwin B. (casual)
691 Utility Worker II 3 92 Stenographer II 6
Records Section BUSINESS & LEGAL ADVISORY DIVISION
692 Records Officer III 18 93 Attorney V 25 Medrano, Marissa O.
693 Records Officer II 14 94 Attorney IV 23
694 Records Officer I 10 95 Attorney IV 23
695 Clerk III 6 96 Attorney IV 23
696 Utility Worker II 3 97 Legal Officer IV 22
Collection and Account Control Section 98 Legal Officer III 20 Patalinghug, Ravena Joy R.
697 Credit Officer IV 18 99 Legal Assistant II 12
698 Accounting Specialist I 13 100 Clerk IV 8 Jomoc, Jesusa V.
699 Credit Officer II 11 101 Clerk IV 8
Gutierrez, Donardo O.
700 Bookkeeper 8
701 Accounting Clerk III 8
702 Utility Worker II 3
703 Utility Worker II 3
Total Number of Positions = 23 Total Number of Positions = 22

3. The old plantilla is about 78 years
old
It is conservatively sized with only
four (4) lawyer positions and one
division consisting of three
sections in the old plantilla of
personnel. This remained
Change in the manpower
complement of the department is
needed as a result of:
 The introduction of lotto and
other lottery games;
 Fastly-evolving different gaming
concepts, activities and
technologies;
 Creation of more Branch Offices
and the proposed nationwide
gaming operations of the agency

4. PROPOSAL: a stronger and
bigger legal group, with the end
in view of:
 addressing the varied and
anticipated increase in
critical legal tasks;
 establishing more attractive
positions for lawyers,
proportionate to the
responsibility and
accountability of their work;
and
 a staffing pattern that
promotes career growth or
advancement within the
organizational structure.
The GCG-approved plantilla of the
Legal Department only consists of
22 personnel.

5. BEFORE RATIONALIZATION RATIONALIZED DEPARTMENT
1. Acts as Legal Counsel for the Office in all matters relating to
administrative, civil and criminal cases pending before any
tribunals, administrative bodies, courts of justice, prosecution
offices and other quasi-judicial bodies;
2. Closely coordinates with the handling Prosecutor and/or assigned
OGCC lawyers on pending cases;
3. Takes appropriate legal action on all defaulted accounts & other
claims referred by the management & other operating units
4. Conducts fact-finding & preliminary investigations of administrative
complaints files against officials & employees of the PCSO &
submits findings & recommendations thereon to the General
Manager;
5. Prosecutes administrative cases before the PCSO Investigating
Committee;
6. Investigates cases involving tampered lotto and sweepstakes
tickets as well as other fraudulent/false claims of winnings and
other anti-fraud cases involving illegal use of charity fund as well as
fraudulent requests for financial/medical assistance and initiates &
prosecutes criminal cases if warranted;
7. Renders legal opinion and advice on matters referred to by the
Board, management and other departments;
8. Prepares & reviews contracts or agreements and other legal
documents of the PCSO;
9. Initiates the foreclosure and consolidation of all properties
mortgaged in favor of PCSO;
10.Performs such other related duties and functions as may be
deemed necessary
1. Under the direct supervision of the General Manager, serves as
Legal Counsel for the Office in all matters relating to legal cases
pending before any tribunals, administrative bodies, courts of
justice, prosecution offices and other quasi-judicial bodies;
2. Coordinates with the Office of the Government Corporate Counsel
(OGCC) on legal matters concerning the Agency, as necessary;
3. Provides the Board of Directors, General Manager, Assistant
General Managers and all the other officials of the Office with
technical (issues) advice on any legal matters, laws, rules and
regulations affecting the PCSO and requiring their collective or
individual actions;
4. Provides and reviews legal opinions, comments, proposals,
contracts and agreements;
5. Prepares contracts or agreements for review and approval of the
Members of the Board, for signature of the Chairman and/or
General Manager;
6. Drafts recommendations of the investigating staff before these are
referred for action to the General Manager and the Chairman;
7. Hears and decides administrative disciplinary cases against erring
officials and employees and recommends to the Board through the
General Manager appropriate disciplinary action;
8. Initiates and prosecutes criminal and civil cases against defaulted
authorized sellers or agents;
9. Administers and supervises real estate mortgages executed by
PCSO and initiates foreclosure proceedings and consolidates
ownership in favor of PCSO of foreclosed properties;
10.Performs such other related duties and functions as may be
deemed necessary.

6. Lawyers - 5 (two were detailed from the COD)
Support Staff - 9 permanent (one availed himself of
the
ERIP)
- 4 casual
18
Despite the limited number of personnel, the
Legal Department had been able to deliver
and perform its functions and assigned
tasks, mainly by performing multi-tasks.
However, such set up directly affects the
completeness, promptness and quality of
the desired output.

7. Lawyers - 8
Support Staff - 3 permanent
- 2 casual
13 (3 lawyers were designated as
OIC- Managers & OIC-Branch
Manager leaving the department with
actual personnel of 10 with 1
residual employee and 1 CA)
With the designation of the 3 lawyers, the number of lawyers
actually performing at the Legal Department remains at 5,
similar to the situation prior to the Rationalization Plan.
The support staff in the department was likewise reduced
as only 5 were placed in the final placement

8. Over time lawyers and support staff have already
acquired the necessary skills and know-how in the
processes and procedures in the operations of the agency;
Personnel are willing, able and highly motivated to
perform multi-tasks;
 Personnel are willing to undergo re-tooling and further
studies to enhance their knowledge

9. The manpower complement is still not
sufficient to address the increasing
volume of work in the department;
Lawyers and support staff are all
performing multi-tasks;
The transferred personnel were not
immediately replaced in the final
placement;
The rationalized plantilla does not
provide for specific positions
responsible for administrative tasks
which were included in one Division;
Limited training and seminar workshop
opportunities for lawyers and support
staff

10. Personnel attitude towards
work, clientele and co-
employees;
 Personnel motivation to
perform duties &
responsibilities well and
without reservation;
Personnel opportunity for
career growth and promotion

11. The relatively small space that the department
occupies was properly organized to accommodate
the personnel as well as the equipment and files ;
 The use of office equipment is properly distributed
and research materials/references are optimized, and
properly kept and maintained;
With Manual of Operations detailing the functions,
duties and responsibilities of the department and
personnel including Work Flow Chart as well as
relevant procedures & policies

12. The present office space being occupied is not
enough considering the volumes of documents
that need to be kept;
 There is also a need for additional filing or
storage cabinets;
 Computer sets including printers assigned to
lawyers are more than three years old;
Need for stenographic machine

13. Provide a bigger space/office for the department, including up-to-date
computer desktops and printers.
Provide/allow lawyers to attend regular trainings and seminar workshops,
particularly on recent and relevant laws, rules and regulations affecting the
operations of the agency, including developments in the gaming industry ;
Encourage the support staff to improve their skills and knowledge on their
respective tasks and responsibilities through regular trainings and skills
development workshops
Immediately fill up the remaining support staff positions in the rationalized
plantilla, including the lawyer positions;
Request the approval of additional support staff personnel and positions in
the approved/rationalized Legal Department, including the retention of the
Legal Records and Library Division and upgrade the lawyer positions to
provide opportunity for promotion to lawyers

14. Approved revised staffing
pattern;
Bigger and permanent office for
the department, including
adequate up-to-date computer
desktops, printers, research and
reference materials & storage
area;
Well-trained, competent and
motivated sufficient number of
lawyers and support staff
providing complete and better
quality output and services

15. 1. Regular review and evaluation of the staffing pattern
based on the changing needs of the agency & its
clientele;
2. Regular monitoring and review of all existing systems,
procedures and policies, including the evaluation system
and procedures on the assessment of personnel
performance to minimize discontentment & avoid claims
of bias and subjectivity;
3. Establish regular seminar and training programs to
continuously enhance values and skills development

16. FINAL PLACEMENT PROPOSED REVISED STAFFING PATTERN
LEGAL DEPARTMENT LEGAL SERVICE
ITEM NO. APPROVED PLANTILLA SG PLACED PERSONNEL
PROPOSED PLANTILLA SG
REMARKS
80 Department Manager III 26 Patiag, Lauro A. Chief Legal Counsel 28 Upgraded
81 Attorney V 25 Buado, Venus T. Attorney VI 26 Upgraded
82 Secretary II 9 Senior Techncial Assistant A 22 Additional
83 *Driver II 4 Nohay, Jerwin Technical Assistant B 20 Additional
84 Administrative Aide III 3 Gaden, Agapita Secretary II 9
*Driver II 4
Administrative Aide III 3
LITIGATION & INVESTIGATION DIVISION
85 Attorney V 25 Attorney V 25
86 Attorney IV 23 Cortes, Rosalyn C.
Legal Officer V
24 To replace Legal
Officer IV
87 Attorney IV 23 Inciong, Anna Liza P. Attorney IV 23
88 Attorney IV 23 Attorney IV 23
89 Legal Officer IV 22 Attorney IV 23
90 Legal Officer III 20
Legal Researcher III 18
To replace Legal
Officer III
91 Legal Assistant II 12 Acosta, Erwin B. (casual) Legal Assistant II 12
92 Stenographer II 6
Clerk IV 8
Realigned from BLA
Division
Stenographer II (B)
Process Server 6 Additional
BUSINESS & LEGAL ADVISORY DIVISION
93 Attorney V 25 Medrano, Marissa O. Attorney V 25
94 Attorney IV 23
Legal Officer V 24
To replace Legal
Officer IV
95 Attorney IV 23 Attorney IV 23
96 Attorney IV 23 Attorney IV 23
97 Legal Officer IV 22 Attorney IV 23
98 Legal Officer III 20
Legal Researcher III 18
To replace Legal
Officer III
99 Legal Assistant II 12 Legal Assistant II 12
100 Clerk IV 8 Jomoc, Jesusa V. Clerk IV 8
101 Clerk IV 8 Gutierrez, Donardo O. Liaison Aide 4 Additional
LEGAL RECORDS & LIBRARY DIVISION
Division Chief III 24 Additional
Records Officer III 18 Additional
Librarian II 14 Additional
Records Officer II 14 Additional
Liaison Aide 4 Additional
Total Number of Positions = 22 Total Number of Positions = 31