The document outlines the procurement process using negotiated procurement-community participation (NP-CP), detailing steps such as posting and evaluating quotations, validating the capabilities of responding groups, and determining the lowest calculated quotation (LCQ). The bidding and post-qualification procedures must be completed within specified timeframes, with provisions for repeat evaluations if initial candidates do not qualify. It establishes a framework for award of contracts and procedures in case of failure of NP-CP.

1. Flow Chart

3. The SDO Focal Persons
shall prepare
the Authority
to Procure
(ATP) using Negotiated
Procurement-
Community Participati
on (NP-CP) as
the mode
of procurement

4. B. POSTING AND SUBMISSION OF REQUEST FOR QUOTATION

5. B. POSTING AND SUBMISSION OF REQUEST FOR QUOTATION

6. a. names of the CSGs that
responded to the RFQ;
b. corresponding price
quotations; and
c. Lowest or Single Calculated
Quotation (LCQ or SCQ).
On the prescribed deadline, the
BAC shall open submitted
quotations and prepare an
Abstract of Quotations setting
forth the ff.:
C. OPENING AND EVALUATION
The evaluation of the
submitted quotations shall
be completed within a
maximum of 7 calendar days
from the prescribed
deadline. After the
evaluation of the RFQ, the
BAC will determine the
CSGs with the LCQ or SCQ.
STEP 1 STEP 2

7. D. POST-QUALIFICATION
01
02
03
The BAC shall exercise due diligence in validating the legal, technical, and
financial capability of the CSG with LCQ or SCQ to supply and deliver the
Goods.
If the BAC determines that the CSG with LCQ or SCQ passes the criteria for post-qualification, it
shall declare the same as the LCRQ or SCRQ. In case of post-disqualification, the BAC shall notify
the disqualified CSG and shall initiate and complete the conduct of the post-qua with the next
CSG with the second LCQ. If the next CSG, however, fails the post-qua, the procedure for post-
qua shall be repeated for the next CSG, and so on, until the LCRQ is determined for award or
failure of bidding is declared.
The post-qualification process shall be completed in not more than 10 calendar days
(cds) from receipt of notice to the CSG with the LCQ or SCQ, (or within a fresh period of 10
cds from the receipt of notice to the next CSG with the second LCQ.) In exceptional cases,
the HoPE may approve an extension of the post-qualification based on the BAC’s
recommendation, but in no case shall the aggregate period exceed 25 cds from the
determination of the LCQ.

8. STEP 1 STEP 2
E. AWARD OF CONTRACT

9. E. AWARD OF CONTRACT
STEP 3 STEP 4

10. F. IF THERE IS FAILURE OF NP-CP