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Planning for Success-Increasing Personal Effectiveness Through Time Management.pptx
Learning Objective: Develop time management skills for better organization and productivity Students who have learned how to manage time during high school effectively are better prepared for the rigors of college study. Regardless of preparation, it takes time to adjust to college. Improve your time management skills by setting goals and staying within them. Even students who manage time well during high school often struggle when they begin college. Students are overwhelmed with large course loads, extracurricular activities, and other social activities. Although being in college can be overwhelming, completing everything that must be done in a timely and efficient manner is possible. Developing time management and organizational skills is the key to working efficiently. The best way to better manage time is to create daily schedules. Most organized people plan daily, weekly, and monthly tasks. This seminar will show you how to be self-motivated, leading to better organizational skills, productivity, and efficiency. After this seminar, the participants will be able to: a. Outline long-term goals and a plan to obtain them. b. Develop detailed plans for each day and how to deal with delays. c. Break large projects into smaller, more straightforward projects. d. Cultivate a flexible schedule.
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Planning for Success-Increasing Personal Effectiveness Through Time Management.pptx
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- 2. 2 2 Housekeeping Items 1:00 PM- 2:15 PM EST (2617) Planning for Success: Increasing Personal Effectiveness Through Time Management • Collin AI: Networking Opportunity- Sign up NOW for the Collin AI Chat and keep the conversation going long after the lights of BEYA39 fades. • Badge Scan: Please remember to scan badges when entering/leaving the session. Only scanned badges will be counted towards CEU/PDH credits, and for attendee tracking. • CEU/PDH Credits: Remind attendees to register online at the Morgan State University table or scan the QR Code and follow directions at the room monitor table outside this session. • Surveys: Take notes for the conference survey. A link will be sent post- conference. Feedback is important for the conference planners to enhance future Conferences. • Presentations: The PowerPoint slides will be posted after the conference and can be viewed at www.slideshare.net/ccgmag • Microphone: Be sure to speak into the microphones for the recordings. • STEM City Chat: Continue the conversation by joining others on STEMCity USA at https://www.stemcityusa.com/ IG / FB: @BEYASTEM @BlackEngineer Download the BEYA APP under ‘Career Communications Group’ app: 1. Contact presenters and panel members 2. Read their panels full bios. BEYA STEM Social Media
- 3. 3 Agenda Welcome Chat and Interact LiveQuestion(s) Strategy, Tools, and Techniques Summary Q & A
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- 5. 5 YEARS IN BUSINESS: 20years in the LM business CAPABILITIES / RESPONSIBILITIES: Financial Analysis, Process Improvement, PM Life, Cycle, Metrics Development and Visualizations, Agile Methodologies, Employee Development, Resource Allocation, Risk Analysis, Cost Account Manager CUSTOMERS: Enterprise and LM Business Areas ACADEMIC ACHIEVEMENTS: • Agile Certified Practioner (PMP-ACP) • Engineering Mgmt. MS – Rensselaer Polytech Inst • Industrial Engineering MS – Florida State Univ • Industrial Engineering BS – Florida A&M Univ MODERATOR ROJAE CHARITY Workforce Strategy, Finance and PMO Manager “We will chase perfection, and we will chase it relentlessly, knowing all the while we can never attain it. But along the way, we shall catch excellence.” ORGANIZATIONAL DETAILS ORGANIZATIONAL E X P E R I E N C E RECOGNITION / AWARDS 2025 BEYA Modern Day Leader Award Lockheed Martin Excellence Award LM Insights Employee Spotlight IT Program Management Strategy and Operations Program Finance Risk Avoidance
- 6. 6 YEARS IN BUSINESS: 8+in the industry CAPABILITIES / RESPONSIBILITIES: Systems Engineering, Functional Management, Program Management – R&D Portfolio & Sustainment Portfolio, Agile Execution, Technology Roadmap Development CUSTOMERS: Govt Agencies ACADEMIC ACHIEVEMENTS: • Mechanical Engineering PhD – Cornell U. • Mechanical Engineering BS – Cornell U. • Physics BS – Adelphi University PANELIST malika.grayson@ngc.com https://www.northropgrumman.com DR. MALIKA GRAYSON, PROGRAM MANAGER Empower technical teams to provide high impact solutions through efficiency and product delivery. Mentor career professionals in recognizing their strengths and career growth trajectory as leaders. ORGANIZATIONAL DETAILS ORGANIZATIONAL E X P E R I E N C E Software Development Fluid Dynamics Systems Engineering IT Portfolio Management Program Management RECOGNITION / AWARDS SWE Advocating Women in Engineering Winner Past BEYA Modern Day Technology Leader NSBE Mike Shin Award for Distinguished Member 40 Under 40 Youth Influencers (Trinidad) CONTACT INFORMATION
- 7. 7 YEARS IN BUSINESS: 25+in the I.T. industry CAPABILITIES / RESPONSIBILITIES: Metrics Development, Performance Tracking, Project Completions, Agile Software Project Management, Cloud Computing, Data Integration, Project Management Life Cycle, Systems Engineering. CUSTOMERS: IC and other Govt Agencies ACADEMIC ACHIEVEMENTS: • Telecommunications Mgmt MS – UMUC • Computer Engineering BS – Georgia Tech • Computer Science BS – Morris Brown College Stacey.B.Herring@leidos.com https://www.leidos.com STACEY HERRING, PROGRAM MANAGER People focused but customer driven. Decision making supported by metrics to help go from an “I think” posture to an “I know” statement. ORGANIZATIONAL DETAILS ORGANIZATIONAL E X P E R I E N C E Program Management Cloud Infrastructure, Information Systems, Release Management RECOGNITION / AWARDS Upsilon Pi Epsilon International Honor Society Past BEYA Modern Day Technology Leader Best Technical Task Order Lead Awardee Charles Maynard James Community Service Award CONTACT INFORMATION PANELIST
- 8. 8 YEARS IN BUSINESS: 15+in the Resilience Strategy and Operations CAPABILITIES / RESPONSIBILITIES: Cybersecurity Operations; Enterprise Portfolio Management; Organizational Transformation and Program Development; Governance; Resilience Strategy and Implementation CUSTOMERS: Government Agency / State and Local ACADEMIC ACHIEVEMENTS: • Project Management Professional (PMP) • MBA – UMUC • Economics, BS - Tougaloo College College WSingletary@deloitte.com www2.deloitte.com/us/en.html WHITNEY O. SINGLETARY, SENIOR MANAGER People focused but customer driven. Decision making supported by metrics to help go from an “I think” posture to an “I know” statement. ORGANIZATIONAL DETAILS ORGANIZATIONAL E X P E R I E N C E Enterprise Portfolio / Program Management; Resilience Strategy and Operations; Performance Management – Evidenced Based Outcomes; RECOGNITION / AWARDS Past BEYA Modern Day Technology Leader Deloitte Defense, Security and Justice Sector Award Charles Maynard James Community Service Award CONTACT INFORMATION PANELIST
- 9. 9 Re-evaluation Rhythm / Retro -Justbecause something is important now doesn’t mean its static Be Open to pivots Be Intentional Give yourself time to refresh Decompress, answer email, meditate, exercise Insist on agendas Whether personal or work - Understand the purpose of the meeting. Can it be done via email? Learn to Say No Don’t overcommit – prioritize based on goal alignment Structure is key Minimize interruptions of the schedule
- 10. 10 How Do WeSpend Our Time? Consider the activities you do over a 24 - hour period? What does your shaded wheel look like? • Sleep • Primary Work • Other work • Commute • Entertainment • Errands • Exercise* • Social Media • Miscellaneous (family calls, etc) Source: https://uiu.edu/wp-content/uploads/Time-Management-Worksheet.pdf
- 11. 11 The Importance ofTime Management for Success Stress Reduction & Healthy Work- Life Integration Setting Priorities & Maximizing Productivity Managing Workload & Reducing Burnout Achieving Goals
- 12. 12 Unhealthy Habits UncontrolledDistractions Absenteeism Lack of Productivity Stress Employee Turnover When Time Management Isnt Successful
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- 14. 14 POMODORO TIPS (minisprints) Break down complex projects. If a task requires more than four Pomodoro's, it needs to be divided into smaller, actionable steps. Sticking to this rule will help ensure you make clear progress on your projects. Once set, it must ring. The Pomodoro is an indivisible unit of time and can not be broken, especially not to check incoming emails, team chats, or text messages. Any ideas, tasks, or requests that come up should be noted to return to later. A digital task manager like Todoist is a great place for these, but pen and paper will do, too. Small tasks go together. Any tasks that will take less than one Pomodoro should be combined with other simple tasks. For example, "write rent check," "set vet appointment," and "read Pomodoro article" could go together in one session.
- 15. 15 Using P.A.P asa Time Management Strategy Prioritize Tasks ✔ Ask yourself ✔ Which one of these are high priority? ✔ Layout as many details as possible Prioritize Audit Plan
- 16. 16 Tips on BeingEffective with Team Do you need to be the person that performs the task? Team Urgency Importance Deadlines Me: Strengths: Expertise: Team Member 1 Strengths: Expertise: Team Member 2 Strengths: Expertise: Task 1 Must be done by me Task 2 Can be delegated Task 3 Can be delegated Evaluate your team’s strengths and expertise, then DELEGATE
- 17. 17 Perform Audit ✔ Likepersonal time management, it starts with an audit ✔ Analyze how you spend your time ✔ What to look for? ✔ Inefficiencies and opportunities for improvement Prioritize Audit Plan Using P.A.P as a Time Management Strategy
- 18. 18 Plan ✔ Set Goals– daily and long term ✔ Create time blocks for tasking ✔ Use tools – to-do tracking, one-note, planner ✔ Be reasonable with task sizing and deadlines ✔ Delegate Prioritize Audit Plan Using P.A.P as a Time Management Strategy
- 19. 19 Tip s Where Focus Goes,Energy Flows Oversubscribed Unclear priorities Distractions Min. breaks YOU YOUR TIME
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- 21. 21 Time Management Strategiesfor Remote/Hybrid Set Clear Goals Set Structured Schedule Utilize Time Blocking Take Regular Scheduled Breaks Practice Self- Care Reflect and adapt
- 22. 22 Generation Differences w/Time Mgmt.
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Editor's Notes
- #2 A Few Admin remarks a quick poll and then onto our Panel presentations Introduce Conference App/Tools As I mentioned earlier, the full bios of each of today’s panel members can be found in the conference app. This and all the BEYA seminars are live presentations. They will be recorded and posted within 24 hours for on-demand use. We will take questions from our in-person audience later in the session. For those joining us online, you will be able to ask questions using the Sli.do tool. Use your cellphone to scan the QR code at the bottom of the screen now to access the session’s chat feature. CEU/PDH: Click on the link in your seminar session to apply for CEU/PDH credits.
- #4 GREET YOUR NEIGHBOR – N,S,E,W
- #6 Dr. Malika Grayson Dr. Malika Grayson is a Technical Program Manager and Systems Engineer ant Northrop Grumman where she leads a team of engineers who are delivering key technologies and solutions to their customers' hardest problems. Dr. Malika Grayson is also a global speaker, bestselling author and the founder of STEMinist Empowered LLC, an organization forged from her own experiences in academia and industry. Through STEMinist Empowered, Dr. Grayson aims to bridge the representation gap and foster a more vibrant and equitable community through keynotes, workshops, and mentorship programs. Northrop Grumman Corporation
- #8 Dr. Malika Grayson Dr. Malika Grayson is a Technical Program Manager and Systems Engineer ant Northrop Grumman where she leads a team of engineers who are delivering key technologies and solutions to their customers' hardest problems. Dr. Malika Grayson is also a global speaker, bestselling author and the founder of STEMinist Empowered LLC, an organization forged from her own experiences in academia and industry. Through STEMinist Empowered, Dr. Grayson aims to bridge the representation gap and foster a more vibrant and equitable community through keynotes, workshops, and mentorship programs. Northrop Grumman Corporation
- #10 Other than sleep and work (Print pie chart
- #12 "Declining health rates in IT" refers to a trend where the overall health and wellbeing of individuals working in the Information Technology (IT) sector is deteriorating, often attributed to factors like long working hours, sedentary lifestyles, stress, poor sleep habits, and neglecting physical activity due to demanding work schedules, leading to increased rates of chronic health issues like obesity, cardiovascular disease, and mental health problems. [1, 2, 3] Key aspects of declining health rates in IT: [1, 2, 3] Excessive screen time: Spending long hours staring at computer screens can strain eyes, contribute to neck pain, and disrupt sleep patterns. Sedentary lifestyle: The nature of IT jobs often involves sitting for extended periods, leading to reduced physical activity and increased risk of obesity and related health issues. Stress and burnout: High pressure deadlines, complex projects, and constant technological updates can lead to significant work-related stress, contributing to burnout and mental health concerns. [1, 2, 3] Potential consequences of declining health rates in IT: Reduced productivity: Poor health can negatively impact concentration, focus, and overall work performance. Increased absenteeism: Employees experiencing health problems may be more likely to take sick days or miss work due to medical appointments. High employee turnover: Poor work-life balance and concerns about health can lead to higher rates of employees leaving the company.
- #13 Question (1-2) from Crowd before transitioning into techniques
- #14 Pomodoro is Italian for tomato. So you will see this technique illustrated via a tomato often The Pomodoro Technique is a time management method in which you do focused work during 25-minute intervals — known as pomodoros — and take a five-minute break. We love this method because it: Improves focus Minimizes distractions Prevents burnout Promotes accountability Boosts motivation Which is why perfectionists and procrastinators will find it useful. It’s easier to commit to 25 minutes of work at a time than a whole afternoon of non-stop work.
- #15 Whitney
- #16 Categorize tasks Urgency,
- #17 Malika Identify time sucks in your schedule; understand how you can optizimize and prioritize
- #18 Stacey Identify time sucks in your schedule; understand how you can optizimize and prioritize
- #19 Set Reminders for All Your Tasks One of the most effective ways to manage your time is by setting reminders for all your tasks. This can be easily done using your smartphone or a calendar app. Start by making a to-do list of all the tasks you must complete in a day, week or month. Then, set reminders for each task so you are notified when it’s time to work on them. This will help you prioritize your tasks and stay on track. Create a Daily Planner Creating a daily planner is another valuable tip for managing your time. It helps you plan your day and allocate time for each task. Start by listing all your tasks for the day and assigning them a specific time slot. Make sure to prioritize your most important tasks and tackle them first. A daily planner helps you be more productive, stay organized and avoid wasting time. Give Each Task a Time Limit Another practical time management tip is to give each task a time limit. Set a realistic time frame for completing each task and stick to it. This will help you avoid getting side-tracked and wasting time on unimportant tasks. It will also give you a sense of accomplishment when you complete a task within the allotted time. Block Out Distractions Distractions can be a major time-waster. To help manage your time more effectively, minimizing distractions is essential. Start by identifying your biggest distractions and finding ways to eliminate them. This could be turning off your phone notifications, closing unnecessary tabs on your computer or finding a quiet workspace. By blocking out distractions, you can focus on your tasks and complete them more efficiently. Establish Routine Finally, establishing a routine is a great way to manage your time effectively. Create a schedule that works for you and stick to it. This includes setting specific times for work, breaks and leisure activities. A routine helps you stay organized, reduces stress and improves productivity.
- #20 MEETING SCHEDULING
- #22 Stacey 1998: 24-year-old Stacey Herring hybrid working as a Junior Systems Engineer 2020: 45-year-old Stacey Herring hybrid working as a Senior Release Manager