P3-1T1-3

SPORTS CONNECTION
Preparedfor Community Foundation Board of Directors
Karen McKay

Sports Connection Budget
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SPORTS CONNECTION
October 1, 2016
Attention Mr. Wallace T. Brooks, Chair
Community Foundation Board of Directors
PO Box 19039
New Orleans, LA 70115-8329
Ladies and Gentlemen:
The budget report for July 1, 2016 to June 30, 2016 is attached for your review. The staff and the
accountant for the city of New Orleans together assisted in the development of the budget for
Sports Connection.
Ten budget categories, totaling $2 million, are itemized in this report with justification for each
category total. All specifications required for the grant are incorporated in the proposed budget.
I look forward to presenting an oral report at the meeting of the Community Foundation on
Monday, October 12, at 7 p.m.
Sincerely,
Karen McKay
Director
lw
Attachment
5600 St. Charles Avenue Telephone: 504-555-0139

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New Orleans, LA 70115-8264 Fax: 504-555-0131
www.sportsconnection.org

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Table of Contents
Budget.............................................................................................................................................................................................2
Building Renovations...............................................................................................................................................................2
General Park Upgrade.............................................................................................................................................................3
Playing Field Area Upgrade..................................................................................................................................................3
Swimming Pool and Tennis Court Upgrades...............................................................................................................4
Driving Range and Practice Putting Green Construction......................................................................................4
Equipment and Furniture.......................................................................................................................................................5
Grand Opening...........................................................................................................................................................................5
Architect and Professional Fees..........................................................................................................................................6
Operational Budget for First Year......................................................................................................................................6
Reserve for Contingencies.....................................................................................................................................................6
Fee Schedule................................................................................................................................................................................6
Passes...............................................................................................................................................................................................6
Other Programs..........................................................................................................................................................................6
Sponsorships................................................................................................................................................................................7
Recommendations....................................................................................................................................................................8
Appendix A - Budget...............................................................................................................................................................9
Appendix B – Grand Opening Expenditures..............................................................................................................10

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Table of Figures
FIGURE 1 ORGANIZATION CHART..........................................................................................................................................1
FIGURE 2 BUILDING RENOVATIONS BUDGET......................................................................................................................2
FIGURE 3 GENERAL PARK UPGRADE BUDGET....................................................................................................................3
FIGURE 4 PLAYING FIELD AREA UPGRADE BUDGET.........................................................................................................4
FIGURE 5 SWIMMING POOL AND TENNIS COURT UPGRADES BUDGET....................................................................4
FIGURE 6 DRIVING RANGE AND PRACTICE PUTTING GREEN CONSTRUCTION BUDGET......................................4
FIGURE 7 EQUIPMENT AND FURNITURE BUDGET..............................................................................................................5
FIGURE 8 GRAND OPENING BUDGET....................................................................................................................................5
FIGURE 9 FEE SCHEDULE............................................................................................................................................................7

1
Sports Connection Budget Report
The Community Foundation announced the creation of Sports Connection at an August 30 press
conference. In the days after this announcement, tremendous enthusiasm and support for this
new facility and its programs have been evidenced. Citizens have written numerous editorials for
local newspapers, principals have requested information and tours for students of all ages, and
civic and professional organizations have requested speakers on topics related to fitness
programs and teen fitness and nutrition. Thus, the initial plan to create excitement about the
new opportunities to be made availablethrough Sports Connection has been successfully
implemented.
Sports Connection is now fully staffed. The director holds weekly staff meetings for lead staff
members to share progress toward each of the initiatives requested by the donor of the $5
million to the Community Foundation. The organization chart in Figure 1 shows the lead staff
members.
Figure 1 Organization Chart
The purpose of this report is to present to the Board of Directors (1) the first-year budget, (2)
the detailed fee schedule, (3) two key sponsorships, and (4) recommendations.
KarenMcKay
Director
Alam Khoo
Program andEvents Manager
LisaWilliams
Assistant Director
HeathBradley
Facilities Manager
Molly Neely
Receptionist

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Budget
The Sports Connection budget for July 1, 2016 through June 30, 2016 is printed in full in
Appendix A. The ten budget categories, with amounts designated for each category, are
itemized. The $2 million budget includes a high of 40 percent being designated for building
renovations with the next highest amount at 12.5 percent designated for playing field area
upgrades and equipment and furniture purchases. Each budget category is explained
thoroughly in the text that follows. Justifications are presented where appropriate with
references to the specifications of the grant.
Building Renovations
Figure 2 lists the individual items for the building renovation category. The largest portion of the
entire budget—$800,000 or 40 percent of the budget—is devoted to the building renovations
required at Sports Connection. It is important to remember that the New Orleans Park and
Recreation Center was using space released from the local schools after consolidation. This
space included a gymnasium, cafeteria, office suite, several large classrooms, and restrooms.
Figure 2 Building Renovations Budget
The largest item in this category is $250,000 designated for painting, repairs, and some interior
construction. Also, adding two basketball courts and one volleyball court; converting existing
classrooms to an aerobic center; and adding locker rooms, a lounge for fitness staff and patrons,
and a seminar/conference room are major renovations needed. The addition of the
seminar/conference room will open up a wide variety of opportunities for educational
programming that will address the needs of varying audiences.
Painting, repairs, interior c onstruc tion w ork 250,000$
Rec onfigure to hav e 2 basketball c ourts, 1 v olleyball c ourt 150,000
Conv ert 2 c lassrooms to aerobic c enter 25,000
Conv ert 2 c lassrooms and 2 restrooms to loc ker rooms 150,000
Conv ert 1 c lassroom to a seminar/ c onferenc e room 25,000
Conv ert sec tion of c afeteria to stuff lounge and user lounge 50,000
Improv e handic ap ac c ess 50,000
Rec onfigure offic e area 10,000
Conv ert remaining c afeteria sec tion to fitness c enter 50,000
Reserv e for c ontingenc ies 40,000
Subtotal $800,000

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The budget also shows a $50,000 expenditure to improve handicap access. Having access for
handicapped individuals and other special groups who otherwise might not take advantage of
this facility was an important specification made by the anonymous donor.
General Park Upgrade
This category represents a total of $150,000 or 7.5 percent of the total budget. The general park
area has not been upgraded since operation began. Through years of use and normal
deterioration, it is necessary to budget funds for general park upgrades. Figure 3 taken from the
budget shows expenditures for upgrading the playground area to improve present needs and to
meet the needs of special groups. Improving lighting and landscaping will enhance the park
area as well as allow special activities after dark. Picnic and shelter areas are also in need of
updating. Again, new programs can be scheduled using these special areas.
Figure 3 General Park Upgrade Budget
The interest in fitness for all ages justifies adding walking, jogging, and bike trails. Citizens will
now have access to excellent trails for making fitness a lifetime commitment. Also, special
programs will be planned using these areas of the park.
Playing Field Area Upgrade
Figure 4 shows that upgrading the playing fields costs a total of $250,000 or 12.5 percent of the
total budget. To offer the programs outlined in the donor’s request, the park must have
improved lighting and additional bleachers. This will allow recreational and competitive sports in
the evenings when citizens are off work. Previously the park had used the baseball and softball
fields that existed for the schools. This portion of the budget would allow new layouts for these
two sports, including fences added for batting practice and other needed areas for safety. In
addition, with the interest in soccer beginning at preschool, appropriatesoccer fields can be
designed with official measurement for appropriateage levels. With these improvements, the
city will be able to sponsor various tournaments, which will result in revenue for Sports
Connection and sales revenue for businesses.
Add w alking, jogging, and bike trails 30,000
Upgrade playground area 20,000
Improv e lighting and landsc aping 50,000
Add pic nic and shelter areas 50,000
Subtotal 150,000

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Figure 4 Playing Field Area Upgrade Budget
Swimming Pool and Tennis Court Upgrades
This category calls for $175,000 or 8.75% of the budget to resurface the existing tennis courts,
repair fences, and improve lighting. Additionally, the pool deck requires resurfacing and fence
repair. Staff members will plan age appropriate swimming and tennis lessons. Again, with
improved lighting, citizens can enjoy these sports in the evening, and tournaments can be
sponsored, which will result in revenue. Figure 5 shows the itemized list and cost.
Figure 5 Swimming Pool and Tennis Court Upgrades Budget
Driving Range and Practice Putting Green Construction
An added opportunity shown below is the addition of a driving range and putting green. This
construction is budgeted at $85,000 or only 4.25 percent of the total budget and is justified by
the importance placedon citizens realizing that “fitness is for life.” The driving range and
practice putting green along with educational programmingand golf lessons offered by our
staff will contribute to the achievement of this goal. Figure 6 itemizes this category.
Figure 6 Driving Range and Practice Putting GreenConstruction Budget
Improv e lighting 75,000
Add bleac her sec tions 25,000
Improv e drainage and hydro-seed to improv e turf 50,000
Add fenc ing behind batting area and in needed areas 50,000
Lay out soc c er, baseball, and softball fields 50,000
Subtotal 250,000
Resurfac e tennis c ourts 75,000
Repair fenc e and upgrade area surrounding tennis c ourts 25,000
Resurfac e pool dec k 25,000
Repair fenc e and upgrade area surrounding pool 25,000
Subtotal 175,000
Swimming Pool and TennisCourt Upgrades
Driv ing Range 40,000
Prac tic e putting green 45,000
Subtotal 85,000

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Equipment and Furniture
The purchase of equipment and furniture, budgeted at $250,000 or 12.5 percent of the budget,
is second only to the cost of the building renovation. However, to operate the high-quality
programming that is suggested by the grant specifications, appropriate equipment is needed.
Our staff experts have visited fitness centers in several states and have surveyed fitness centers
nationwide to determine the best equipment for the needs of Sports Connection. In addition,
furniture was not in place for the office, the seminar room, and the staff/volunteer and user
lounges. Computers and a copier were purchased for office use. Having member records fully
automated will soon offset the cost of the computer. Refer to Figure 7 for details.
Figure 7 Equipment and Furniture Budget
Grand Opening
A well-planned and publicized grand opening was set forth in the specifications of the donor.
For this reason, a comprehensive grand opening has been planned and justifies the total
expenditure of $40,000. (See Figure 8.) This amount is a low 2 percent of the budget as a result
of services donated by a public relations professor at Central University who is very interested in
the success of this grant. With our well-trained office staff and computer hardware and software,
the center will be able to do the publicity pieces and mass mailings in-house, thus resulting in
substantial savings.
Figure 8 Grand Opening Budget
Fitness equipment 100,000
Sports equipment 75,000
Offic e furniture and equipment 35,000
Seminar room furniture and equipment 15,000
Furniture for staff/ v olunteer and user lounges 25,000
Subtotal 250,000
Grand Opening
Printing, dec orations, and public ity 10,000
Pic nic in park on opening day 25,000
Subtotal 40,000

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Architect and Professional Fees
Bids for architect and engineer costs were advertised according to city guidelines. Darryl Kemp
was approved as the architect and C. Rebecca Hunter as the structural engineer. Copies of the
bids can be requested from the director of Sports Connection. The architect and professional
fees total $50,000 or 2.5% of the total budget.
Operational Budget for First Year
Based on the agreement with the donor, $150,000 or 5 percent of the $3,000,000 placed in the
Community Foundation endowment fund is to be given to Sports Connection each year. This
amount is to be used for operating expenses and is provided only if earnings on the endowment
are adequate for distribution.
Reserve for Contingencies
As directed by the city of New Orleans, a reserve of $50,000 or 2.5 percent of the total budget is
noted as a line item.
Fee Schedule
The cost accountants along with the director of Sports Connect present the following fee
schedule for your review. The fee schedule consists of two parts: (1) passes and (2) other
programs.
Passes
Citizens may purchase weekly, monthly, or daily passes. Three levels of weekly and monthly
passes are available: (1) full access to all Sports Connections facilities and programs; (2) fitness
center only; and (3) pool only. Fees can also be paid to reserve a locker for private use only. A
no-charge full access pass is also available to citizens meeting the criteria establishedby the
grant specifications. Citizens are asked to complete an application form that will be reviewed by
the Advisory Council. If approved, these individuals will receive a pass at no charge. Figure 9
outlines the fees for each type of pass.
Other Programs
Additional revenue is also generated from the assessment of special fees for the driving range,
putting green, and batting cage. Figure 9 outlines these programs. Also note that rates are
based on the number of balls and/or the amount of time in the area. In addition, to
accommodatethe number of dual working parents using the fitness facility, Sports Connection

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offers a daycare facility for parents using the fitness facility. Fees are based on (1) hourly rates or
(2) an after-school packagethat includes fitness programs for the children in daycare.
To meet the grand specifications fully, comprehensive educational programming is required. For
this reason, a fee schedule was developed to generate revenue from classes that would require a
licensed instructor. Members will be asked to complete surveys, and additional courses will be
added accordingly. Figure 9 provides the fee schedule for these programs. Again, citizens who
meet the criteria of the grant may complete a special application to waive fees for these
programs.
Figure 9 Fee Schedule
Sponsorships
Two major organizations have joined Sports Connection and the Community Foundation in their
efforts to promote fitness, good health, and recreational activities for young people — Central
University Athletics department and First Bank.
Weekly
Rate
Monthly
Rate
Daily
Rate
Full Ac c ess--No Charge $ $ $
Full Ac c ess 25.00 60.00 N/ A
Fitness Center Only 15.00 40.00 N/ A
Pool Only 12.00 30.00 10.00
Loc ker Fac ilities 8.00 20.00 5.00
Dayc are Hourly Fee 5.00 2.00
Dayc are After Sc hool Program (5) 25.00
Driv ing Range--Small Buc ket of Balls 3.50
Driv ing Range--Big Buc ket of Balls 5.00
Putting Green (per quarter hour) 3.00
Batting Cage (per 25 balls) 2.50
Aerobic s Classes--Beginning and Intermediate (3) 15.00
Water Aerobic s--Children, Youth, Adults (3) 15.00
Strength Training (2) 15.00
Flexibility Classes for Seniors (3) 15.00
Fitness for Life Classes--Ages 10-12, 13-15, 16-18 (2) 10.00
Sportsmanship 101--Ages 8-10, 11-14, 15-18 (2) 10.00
Sw imming--Beginning and Adv anc ed (5) 25.00
Golf Lessons--Beginning and Intermediate (2) 35.00

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First, the athletics director at Central University proposed a partnership with Sports Connection
and the University to promote interest in girls’ soccer, tennis, and volleyball. The plan includes
university coaching staff providing educational programming and team coaching for these three
areas. Sports Connection staff will coordinate the registration and class meetings, provide the
appropriate equipment, schedule playing fields, and set up the game/match schedules.
Second, the Board of Directors of First Bank has offered to sponsor a Fun Run on the morning of
the grand opening of Sports Connection. Their staff will design T-shirts for all participants who
sign up for the various races. Free monthly passes to Sports Connection will be given to ten
lucky winners. First Bank has indicated a desire to continue the Fun Run each year and designate
the proceeds go to a scholarship fund for youth desiring to participate in one of the team
sports.
Recommendations
The director of Sports Connection recommends the approval of the budget set forth in this
report with the accompanying justification. The oral report is scheduled for October 12, 2016, at
7 p.m. at the monthly meeting of the Community Foundation Board of Directors. Questions
and/or suggestions will be welcomed at this time.

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Appendix A - Budget
Painting, repairs, interior c onstruc tion w ork 250,000$
Rec onfigure to hav e 2 basketball c ourts, 1 v olleyball c ourt 150,000
Conv ert 2 c lassrooms to aerobic c enter 25,000
Conv ert 2 c lassrooms and 2 restrooms to loc ker rooms 150,000
Conv ert 1 c lassroom to a seminar/ c onferenc e room 25,000
Conv ert sec tion of c afeteria to stuff lounge and user lounge 50,000
Improv e handic ap ac c ess 50,000
Rec onfigure offic e area 10,000
Conv ert remaining c afeteria sec tion to fitness c enter 50,000
Subtotal $800,000
Add w alking, jogging, and bike trails 30,000
Upgrade playground area 20,000
Improv e lighting and landsc aping 50,000
Add pic nic and shelter areas 50,000
Subtotal 150,000
Add bleac her sec tions 25,000
Improv e drainage and hydro-seed to improv e turf 50,000
Add fenc ing behind batting area and in needed areas 50,000
Lay out soc c er, baseball, and softball fields 50,000
Subtotal 250,000
Resurfac e tennis c ourts 75,000
Repair fenc e and upgrade area surrounding tennis c ourts 25,000
Resurfac e pool dec k 25,000
Repair fenc e and upgrade area surrounding pool 25,000
Subtotal 175,000
Driv ing Range 40,000
Prac tic e putting green 45,000
Subtotal 85,000
Fitness equipment 100,000
Sports equipment 75,000
Offic e furniture and equipment 35,000
Seminar room furniture and equipment 15,000
Furniture for staff/ v olunteer and user lounges 25,000
Subtotal 250,000
Grand Opening
Printing, dec orations, and public ity 10,000
Pic nic in park on opening day 25,000
Subtotal 40,000
Arc hitec t and Professional Fees 50,000
Operation Budget for First Year (= to 5% of endow ment) 150,000
Reserv e for Contingenc ies 50,000
Total Budget $2,000,000
Sports Connection
Fiscal Year 7/ 1/ 2016 through 6/ 30/ 2016
Swimming Pool and TennisCourt Upgrades

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Appendix B – Grand Opening Expenditures

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