This document summarizes an open access workshop for post-doctoral researchers at IOPPN in October 2014. The workshop covered what open access is, open access publishing options like gold and green open access, funder open access policies from organizations like Wellcome Trust, RCUK, NIHR and HEFCE. It discussed how to find open access content, publisher policies, using the institutional repository and research profiles, sources of funds for open access publishing, and support available from the library. Common questions about open access were answered and final thoughts encouraged developing a statement of intent regarding open practices.

1. Open Access Workshop
for IOPPN post-doctoral researchers
October 2014
Lynne Meehan and Helen Cargill
Research Support and Digital Assets, Library Services

2. We are:
Lynne Meehan
Research Support Manager
Helen Cargill
Digital Assets Manager

3. Overview
• What is Open Access
• Open Access Publishing Choices
• Funders and Open Access
• Further Information and Library Support
• Final thoughts

4. Open Access is:
The open and free availability
of research outputs to anyone
at point of access – improving
the way scholarly information
is shared

5. Key Terms
• Green Open Access
= research outputs are deposited in digital repositories that can be
accessed for free; either after a publisher embargo period or in pre-print
form
• Gold Open Access
= immediate access to material online is free and in its final published
format

6. Key Terms
• Preprint
= A first draft of an article, before peer-review.
• Postprint
= The final accepted version, before publisher’s copy-editing, proof
corrections, layout and typesetting. May also be known as Author
Accepted Manuscript.

7. Typical Questions about Open Access
1. What are the consequences if I don’t make my research OA?
2. What can I do if my co-authors aren’t interested in making a paper OA?
3. How can I publish in a gold OA journal but have no funding?
4. How do I handle signing a publisher copyright agreement?
5. What resources exist to help me make my research open access?

8. Open Access publishing choices

9. Fully Open Access journals

10. Hybrid Open Access journals

11. How to find Open Access content
PubMed Central
Europe PubMed Central

12. Funders and Open Access

13. Research funder Open Access policies
COAF inc. Wellcome Trust
• WT had an OA policy for many years – now joined with other health charities
• Allocates ‘grants’ to institutions to reimburse expenditure on APC’s
• If using the gold route you must chose the CC-BY licence
• All papers must be deposited in UKPubMed Central
• From October 2013 the Wellcome also require monographs to be made OA

14. Research funder Open Access policies
RCUK
 OA policy strengthened in April 2013, favouring the Gold route to OA
 Since 2013 institutions have an annual block grant to support paying APCs
 If using the gold route you must chose the CC-BY licence
 MRC and BBSRC require articles in subject repositories (gold probable)
 If going green the publisher must not have an embargo of more than 6
months for STEM subjects and 12 months for A&H and SS

15. Research funder Open Access policies
NIHR
 OA policy recently updated, in line with RCUK - favours the gold route
 Policy applies to peer reviewed articles submitted from April 2014
 If using the gold route should chose a CC-BY licence
 APCs can be paid from original grant or going forward from an NIHR OA
fund that is being established
 Researchers should contact the awarding NIHR Programme Coordinating
Centre or their grant manager for advice

16. Research funder Open Access policies
HEFCE
 New policy, refers to journal articles and conf proceedings with an ISSN
 Comes into effect for outputs accepted for publication after 1st April 2016
 Must create record for research output in repository at time of acceptance
and no later than 3 months, uploading your author accepted and final peer
reviewed text within 1 month of that if no embargo period
 Where outputs have an embargo, upload must be within one month of the
embargo period (12 months for STEM, or 24 months for A&H and SS)
 Exceptions are sometimes allowed where meeting certain criteria

17. Further Information & Support

18. Publisher/Journal Open Access policies

20. Research Profiles & Institutional Repository
Research Portal https://kclpure.kcl.ac.uk/portal/
Pure https://kclpure.kcl.ac.uk/admin/

21. Further Information
http://bit.ly/kingsopenaccess

22. Funds for Open Access
• King’s has grants for Open Access Publishing from
– COAF
– RCUK
– BIS
• Some funders allow OA costs to be included in grant
proposals – inc. NIHR, Leverhulme Trust and European
Research Commission
Not all funders cover OA costs

23. Support for you
• Email openaccess@kcl.ac.uk
• Call 020 7848 7298
• Request for Open Access funding web form
http://bit.ly/fundingrequest

24. Final Thoughts

25. Answers to Questions about Open Access
Q1. What are the consequences if I don’t make my research OA?
A1. If you have received funding from a funding body that mandates OA then you need to make the research OA to
comply with their policy. If you don’t, getting future funding awards from them may be less likely.
Q2. What can I do if my co-authors aren’t interested in making a paper OA?
A2. Talk with your co-authors – particularly the lead author/PI - and ask if they have actual objections to making
the paper Open Access or if it’s just not something they think is important? If the latter, talk with the
corresponding author about how simple it is to make the paper OA via your institutions repository. Offer to do this
on behalf of all the authors.
Q3. How do I publish in a gold OA journal but I haven’t any funding?
A3. Check the journal’s policy on paying for an APC. Some journals will waive the APC fee for author who are
unable to pay, such as early careers researchers or those from institutions without sufficient funds. Talk to Library
Services, we may be able to negotiate for you.
Q4. How do I handle signing a publisher copyright agreement?
A4. As standard, authors grant publisher’s the exclusive rights to reproduce and distribute the full-text of the
published paper upon agreeing to publish it. However you can request that a clause is added which enables you to
retain your rights. See the SPARC author addendum for a template on how to do this.
Q5. What resources exist to help me make my research open access?
A5. There are a range of online resources to assist you, notably Sherpa Romeo and Sherpa FACT, for checking
publisher policies and compliance. Librarians can help you understand what you are required to do and what your
options are, advise and assist you with depositing full-text in Pure, and direct you to institutional funds where
they exist and you are eligible.

26. Statement of intent re open practices
Your plan could include things such as :
 I will check my funder’s OA policies
 I will choose to publish with an OA journal or book publisher
 I will try negotiate my right to self archive with my publisher
 I will deposit my papers in my institutional repository
 I will not edit, review or work for closed access journals
 I will blog my work where possible
 I will contact my institutions’ librarians for advice and assistance

27. Thank you