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Oleksandr Maslikov: Створення РМО для стратегічного розвитку компанії. Перші кроки (UA)
The document outlines the establishment of a Strategic Project Management Office (PMO) for company development, highlighting the importance of PMO in monitoring project progress and implementing effective methodologies. It provides a step-by-step roadmap for creating a PMO, including obtaining top-level support, defining project portfolios, and fostering communication and collaboration among teams. Additionally, it emphasizes the significance of developing a structured approach and ongoing training for continual improvement in project management practices.
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Oleksandr Maslikov: Створення РМО для стратегічного розвитку компанії. Перші кроки (UA)
- 1. PMO Establishment for StrategicCompany Development Oleksandr Maslikov Ukraine Online PMO Day 2024
- 2. Agenda Why do youneed strategic PMO? What areas are typically covered by PMO? Step-by-step roadmap of PMO creation What can you do when you already have PMO? Potential improvements Important tips and lessons learned
- 3. About Me I’m OleksandrMaslikov • 15+ years in leading PMOs • 6 PMOs in 3 different domains: IT, Banking, Retail • 3 PMOs established from scratch • Leadership of global teams from 3 to 60 people • Jury member of annual PMO UA Awards
- 4. Common expectations • Monitoring,control over project progress • Processes, methodology • Professional PMs • Project portfolio management • Communication
- 5. 5 elements ofPMO Predictable strategy realization Plan company development Manageable strategic priorities Transparency Monitoring Reporting Predictability Support Communication Consulting Community Methodology Processes Strucuture Quality People L&D Culture Motivation
- 6. How to start?Roadmap (1/2) Get the consensus TOP level support and position PMO Collect portfolio, investigate Monitor (NOT control) projects. Listen and learn Set the scope for PMO activities Start search for talents (analysts, PMs)
- 7. How to start?Roadmap (2/2) Establish portfolio steering at TOP level Create friendly communication environment, improve project management culture Improve Create and approve methodology, promote standards and processes Grow successor
- 8. • Conduct interviewswith Sponsors • Meet key managers • Get company Strategy or any development plans • Prioritize • Create portfolio schedule • Establish portfolio management processes List of projects Project portfolio Project portfolio creation
- 9. Deep dive toprojects • Define project managers • Understand expectations, budgets, success criteria • Help to create project plans • Establish regular meetings with PMs • Communicate positively, no pressure • Establish informal communication • Set focus to define issues, risks, “pace” of projects, communication channels
- 10. PMO Team Major sourcesto form PMO Team: • Priority to internal people • Outstaffing as interim solution • Permanent hiring of talents • Internal talent pool Ideas for org structure: • Full-time PMs (10-30% senior, 40-70% middle, 10-40% junior) • PMO Analysts (1 analyst per ~7-10 PMs, more at the beginning) • Part-time PMs
- 11. TOP Management Support •Portfolio Steering Committee • Steering Committees for major projects/programs • Sponsors of TOP level • PMO should identify projects that lack Sponsor’s attention
- 12. Project Environment inthe Company • Trainings for PMs • Regular meetings of PMs • Constant “promotion” of project principles and values: planning, realistic commitments, transparency in communication, strategic priority, etc. • Common vocabulary • Training for Sponsors
- 13. Methodology • Develop methodology •Definitions and processes • Project management • Portfolio management • Templates • Approve it • Trainings (!) • Regular updates (!!!)
- 14. Healthy = Regular.Processes • Regular meetings • Portfolio Steering Committee • Project Steering Committee • Project Team Meetings • Trainings for PMO Team • Regular monitoring processes • Methodology update Example: • Monthly • 1-2 per month • 1-5 per week • 2-4 per year • Weekly • Yearly
- 15. • Portfolio resourcemanagement • Portfolio risk management • Lessons Learned processing • Benefits tracking • Integrated bottom-up reporting • Development budget management • Strategy management • Knowledge sharing with other PMOs What’s next?
- 16.