Mgmt404 project management whole course

MGMT404 Project Management Whole Course

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Course Project

Objectives | Guidelines | Milestones | Deliverables | Grading Rubrics

Objective

The objective of the course project is to give you an opportunity to practice the
skills learned in class regarding the planning methodologies of a project. These
skills are directly applicable toward your senior project.

Guidelines

For this project you may choose one that is of interest to you, or you may choose
to begin planning for your senior project. When selecting a project, avoid picking
one that is either too big or too small. For example, do not decide to build a new
stadium for your local sports team (too big) or to plant your summer garden (too
small).

Some successful project ideas:

The opening of a coffee shop An open house for a local social service agency A
meditation pool and platform A redevelopment of a local playground Design and
installation of a computer network for a small business Software development
project

A project to build a house is NOT acceptable.

Milestones

Due Week 2: Project Selection Due Week 3: Scope Statement Due Week 4:
Work Breakdown Structure and Network Diagram Due Week 5: Risk
Management Plan Due Week 6: Resource Management Plan Due Week 7:
Communication Plan Due Week 8: Final Project Package

Deliverables

Due Week 2: Project Selection

Provide a short, one-paragraph description of your project which will make it very
clear to me, your boss, what you are planning. Keep in mind that you will be using
this project for all team activities for this session.

For your new project, please develop a project team (create a fictitious team with
at least three additional team members) and show how you will manage team
dynamics in a project environment.

Be certain to include:

1. How can team leadership be instrumental in ensuring a successful project?

2. Choose from the various organizational formats, including pure project, matrix,
and functional structures.

3. How can team dynamics and performance be pivotal in producing deliverables
and meeting customers' expectations?

Please put this in proper business writing format. Consider me to be your boss.

Due Week 3: Scope Statement

Prepare a scope statement using the model on page 105 in the text as a
template. Please also describe how your proposed budget is reasonable and
appropriate for your project objective (this may be a rough order of magnitude
estimate, but it does need to be reality based!) Remember to
be tangible, measurable, andspecific.

Deliverables:

· Project scope statement (in MS Word)

Due Week 4: Work Breakdown Structure and Network Diagram

According to the PMBOK, "the WBS is a deliverable-oriented hierarchical
decomposition of the work to be executed by the project team, to accomplish the
project objectives and create the required deliverables." In other words, it lists the
tasks, the sub-tasks, the sub-sub-tasks, etc., for the project.

For this phase, you will create a Work Breakdown Structure (WBS) for the project
you selected during Phase One. Remember that the WBS starts with your major
deliverables (that you stated in your Scope Management Plan) at the highest
level. The lower levels have the tasks required to complete those deliverables.
You should have at least three tasks under each deliverable, but you may have
as many tasks as needed to ensure that the deliverables are complete. Review
the textbook (and the PMBOK, if you have it) for some suggestions on how best
to create a WBS. From your work breakdown structure, develop a project task list
with dependencies. Add durations. Then submit a network diagram (using MS
Project) and a project schedule.

Develop the Work Breakdown Structure

· Your WBS should have a minimum of 25-30 tasks and be three subtasks deep.

· Make sure to use verb/object task names (for example, "Develop software").

o Enter tasks in MS Project.

o Create the predecessor relationships to create a network diagram.

o DO NOT LINK SUMMARY TASKS!

o In the Gantt Chart Tools tab, check the box marked "Outline Number" in the
Show/Hide group.

Deliverables:

· In MS Project, print the following:

o Gantt Chart Entry Table on no more than three pages [View > Tables > Entry]

§ Include Task Name, Duration, Start, Finish, and Predecessor columns with
Gantt Chart.

o Schedule Table on one page [View > Tables > Schedule]

§ Include only the default columns (Task Mode, Task Name, Start, Finish, Late
Start, Late Finish, Free Slack, Total Slack) and do not include the Gantt Chart.
Make sure that all columns are wide enough to read completely.

o Network Diagram on one page [Task tab > View group > Network Diagram]

§ Highlight Critical Path and Circle Milestones.

§ Justify why you chose your milestones. (Hint: use milestones from the scope
statement or look for key merge or burst activities.)

§ Also print out the network diagram on two to three pages so that task
information can be read.

o Using the Resource Sheet (View > Resource Sheet) develop and print a list of
resources required for your project. Include Max.Units and Costs (Std. Rate, Ovt.
Rate, Cost/Use).

DO NOT ASSIGN RESOURCES AT THIS TIME!

Due Week 5: Risk Management Plan

Establish the project's priority matrix (constrain, enhance, accept). See Figure
4.2, page 107. Identify a minimum of 10 project risks, when it will occur in the

project life cycle, and determine the probability of the risk occurrence. Create a
matrix similar to the one from the your text (Larson/Gray, Figure 7.5, page 217),
making sure that it is consistent with your priority matrix. Justify the use of your
risk scoring matrix. Assess your risks according to your matrix. Rank the risks
according to their total risk score. Prepare the Risk Response Matrix for each
risk--Risk, Response, Contingency, Trigger, Responsible Person--as presented in
the Larson/Gray text page 224, Figure 7.8.

Deliverables:

· Use the Risk Management Analysis Template spreadsheet (risk management
analysis template.xls) found in Doc Sharing (there is a separate tab for each
portion of the Risk Management Plan)

Due Week 6: Resource Management Plan

A project plan cannot be considered complete until the resources have been
assigned (including the bottoms up cost estimate) and leveled, ensuring that the
resources are available to complete the work.

Tasks:

1. Assign resources to tasks.

2. Print out resource sheet.

3. Identify resources that are over allocated.

4. Print Gantt chart and entry table.

5. Print reports (or tables) showing the costs of the resources and the cost by
work package. Is this an acceptable cost for your project? That is, is it within the
budget proposed in the scope statement?

6. Level project within available slack.

7. Print the new entry table (do not include the Gantt chart).

8. Identify resources that remain over allocated.

9. If resources are still over allocated, clear leveling and then re-level without the
slack constraint.

10. Identify how this has affected the project duration (how many days and new
completion date).

11. Assume that no other resources are available. What will your team do to
complete the project on time? Instead of assigning overtime, add a new resource

for a cost 1.5 times the normal labor cost. What is the cost for the additional
resource and the total project? Is this revised cost within the amount developed in
the scope statement? If you chose to not add a resource, your project completion
may be delayed. Is a delay in the project due date acceptable? Why or why not?
Submit supporting documentation from MS Project as needed.

Deliverables:

1. A journal of project activity. Describe what you did on each step, and the
results of your actions.

2. MS Project printouts (as above). Please indicate on the printouts which step
they support.

3. Final time and cost results. Describe how these meet the needs as defined in
the scope statement. If your team believes that the original scope statement
needs to change, describe the changes, why the changes were necessary, and
include the modified scope statement in the deliverables.

4. Include a copy of your original (and revised, if necessary) scope statement
with the deliverables.

Due Week 7: Communication Plan

According to the PMBOK, "the Communications Planning process determines the
information and communications needs of the stakeholders; for example, who
needs what information, when they will need it, how it will be given to them, and
by whom." In other words, it lists the general communication requirements for the
project.

This week, you will create a simple communication plan for the execution of your
project. This plan should have the following information: contact information for all
affected parties, major deliverables and how progress on the deliverables will be
communicated to the affected parties (as well as who the affected parties are and
when communication will take place), and any other miscellaneous information
about communication on the project.

Deliverables:

· Business memo summarizing the submission for the week.

· Communication plan.

Due Week 8: Final Project Package

You will need to create a project plan. This plan should be completely integrated
and presented in a logical order. It should be written professionally and should be
mistake-free in terms of spelling and grammar. The final project plan should

incorporate any changes that occurred along the way, including corrections and
advice given by colleagues or your professor.

Any tables and/or graphs should be labeled correctly. Your final project plan
should consist of the following:

· Table of contents

· Scope statement

· Work breakdown structure

· Network diagram

· Risk management plan

· Resource management plan

· Communication management plan

Deliverables:

Project plan consisting of:

· Business memo summarizing the submission for the week

· Complete project plan

· Lessons learned document (to be completed individually, even if the balance of
the project was performed as part of a team):

o 1. What went well in the project? What could have gone better?

o 2. If working in a group:

§ What did you learn from working in a project group? How did the interpersonal
dynamics affect your participation?

§ If there were conflicts, how were they resolved?

o 3. What did you learn in completing this project about yourself and how you
work in a team environment?

o 4. What could have made this project a better learning experience?

iLab 1 of 7: Basics of Project Scheduling

General Comments about the Microsoft Project Exercises

A project plan and schedule are extremely important for managing projects.
Applications are available as tools to assist defining, managing, controlling, and
reporting on project plans and to evaluate how the project is progressing.
Microsoft Project is one application that is commonly used for this purpose and
will be the application used in this course. It will help you put together a plan of
action, define and organize details, track progress, analyze costs and schedule,
assess the quality of your project, and report numerous details to interested
parties.

Guidelines

iLab Lesson 1A Requirements:

Complete Lesson 1A. Print Project Summary Report.Print Unstarted Tasks
Report.

iLab Lesson 1B Requirements:

Complete Lesson 1B. Print Entry Table and Gantt Chart (show only columns up
to and including the Duration Column.) Printout should be no more than two
pages wide. Print Project Summary Report. Print Unstarted Tasks Report (fit
to one page).

Deliverables

All of the following deliverables are required (in a zip file) in order to receive full
credit:

Completed MyLab1B_XXX.mpp Completed Review Questions
Printouts/Screenshots contained in Week_1_Printouts_XXX.docx

When submitting required printouts, if you are not bringing them to class, from the
Print Preview Page, take a screen shot (in Windows <ALT><Prt Scr>) of the
report and paste the screen shot to an MS Word document. Make sure to crop
the screen to show only the report. After cropping, resize the image appropriately.
If the printout is on more than one page, paste each page individually.

Save the Word document containing printouts as Week_1_Printouts_XXX.docx
and submit this file to the Week 1 iLab Dropbox in a zip file, along with the
MyLab1B_XXX.mpp file and the completed Review Questions at the end of
Lesson 1B. Remember to replace "XXX" in the file names with your initials, and
ensure that all of your files are all clearly labeled and include your initials in the
file name.

iLAB STEPS

STEP 1: Download iLab Instructions

Click the links below to access this week's iLab instructions. You may also
download both lessons from the MS Project Exercises category in Doc Sharing.

MS Project Lesson1A.docx(There are no Review Questions for Lesson 1A.) MS
Project Lesson1B.docx(Review Questions to be completed and submitted for
Lesson 1B are located at the end of this document.)

STEP 2: Complete the iLab Assignment

Complete the iLab assignment for Week 1 based on the Guidelines section and
Lesson documents above.

STEP 3: Submit iLab Deliverables

Create a folder called MGMT404_YourLastName_Lab1. Place copies of each
required deliverable into this folder. Right-click on the folder and select Send To
→ Compressed (zipped) Folder. You can also use other tools to compress the
files into a single zip folder, (for example, 7-zip). Upload the zip file to the weekly
iLab Dropbox in eCollege.

For instructions on how to use the Dropbox, read theseStep-by-Step
Instructionsor watch thisDropbox Tutorial. See Syllabus "Due Dates for
Assignments & Exams" for due date information.

Once your professor has received and graded the Week 1 iLab assignments,
solutions to the Week 1 iLab will be made available to you in Doc Sharing

iLab 2 of 7: Managing Project Resources


Once the base schedule has been created, resources can be assigned to
tasks. To complete that this week, we will:

Create a list of resources. Assign resources to tasks. Assign costs to resources.
Use resource information to determine a preliminary cost for the project.

Guidelines

Complete Lesson 2. A printout of your Table: Entry showing all columns, but no
Gantt chart A printout of your Table: Cost showing all columns but no Gantt chart

Print the Summary Report. Print the Budget Report. Print the Who Does What
report. Print the Overallocated Resources report.

Deliverables

All of the following deliverables are required (in a zip file) to receive full credit:

Completed MyLab2_XXX.mpp Completed Review Questions

report and paste the screen shot to a MS Word Document. Make sure to crop the
screen to show only the report. After cropping, resize the image appropriately. If
the printout is on more than one page, paste each page individually.

Save the Word document containing printouts as Week_2_Printouts_XXX.docx,
and submit this file to the Week 2 iLab Dropbox in a zip file along with the
MyLab2_XXX.mpp file and the completed Review Questions at the end of Lesson
2. Remember to replace "XXX" in the file names with your initials, and ensure that
all of your files are all clearly labeled and include your initials in the file name.

iLAB STEPS



MS Project Lesson2.docx(Review Questions to be completed and submitted for
Lesson 2 are located at the end of this document.)


Lesson document above.


Create a folder called MGMT404_YourLastName_Lab2.

iLab 3 of 7: Scheduling with Resources


In this week's iLab, we will use the different ways MS Project allows you to modify
resource assignments and how this can affect work completion. In doing so we
will:

Change the task type settings to control how resources affect task assignments.
Apply preset resource contours to change work value distribution. Work with task
information forms.

Guidelines

Complete Lesson 3. Print the Project Summary Report. Print the Task Usage
Report. Print the Resource Usage Report.

Deliverables



report, and paste the screen shot to a MS Word Document. Make sure to crop the

3. Remember to replace "XXX" in the file names with your initials, and ensure that
all of your files are all clearly labeled, and include your initials in the file name.

iLAB STEPS







Create a folder called MGMT404_YourLastName_Lab3

iLab 4 of 7: Working with Calendars


Calendars are tools that can be assigned to the project and to individual
resources. The calendars can change the length of the workdays and schedule
individual vacations. To work with the calendars, we will:

Change the working and non-working time on Standard Calendar. Change the
working and non-working time on a Resource Calendar. Create new base
calendars. Assign different base calendars to resources.

Guidelines

Complete Lesson 4. Print the Project Summary Report. Print the Gantt Chart
View. (Include only those columns up to and including the Finish Date column
and the Gantt chart. Print this on two pages wide.) Print the Who Does What
When Report. (Print this on three pages.) Print the TaskUsage Report.

Deliverables

All of the following deliverables are required (in a zip file) in order to receive full
credit:


When submitting required printouts (if you are not bringing them to class), take a
screenshot (in Windows <ALT><Prt Scr>) of the report from the Print Preview
page and paste the screenshot to an MS Word document. Make sure to crop the

4. Remember to replace "XXX" in all the file names with your initials, and ensure
that all of your files are clearly labeled.

iLAB STEPS


Click the links below to access this week's iLab instructions. You also may






Project Monitoring and Control & Managing Project Teams - iLab

iLab 5 of 7: Resource Workloads


A project schedule cannot be confirmed until all resource variations and
overallocations are managed. To do this we will:

View resource workloads. Locate resource conflicts. Use automatic leveling to
resolve resource overallocations. Manually resolve resource overallocations.

Guidelines

Complete Lesson 5. Print the Gantt Chart View. (Include only those columns up
to and including the Finish Date column and the Gantt chart. Print this item on two
pages wide.) Print the Project Summary Report. Print the TaskUsage Report.

Deliverables


Printouts/screenshots contained in Week_5_Printouts_XXX.docx

page and paste the screenshot to an MS Word document. Make sure to crop the



iLAB STEPS







Create a folder called MGMT404_YourLastName_Lab5.

Project Leadership and Outsourcing & Project Procurement - iLab

iLab 6 of 7: Task Constraints and Baselines


Sometimes certain tasks must be constrained by dates, rather than only by the
predecessors. For example, the Independence Day holiday is not dependent
upon us getting our BBQ ready and buying fireworks (predecessor tasks) but by
the fact that this holiday MUST occur on July 4. Once we have determined what
these constraints are, we can set our project baseline and be ready to complete
work on our project. To finalize our project plan in order to begin work, we will:

Use constraints to set date limitations. Set a project baseline schedule.

Guidelines

Complete Lesson 6. Print the Constraints Table. (Include all columns of the
table.) Print the Project Summary Report.

Deliverables



page and paste the screenshot to an MS Word Document. Make sure to crop the


iLAB STEPS







Create a folder called MGMT404_YourLastName_Lab6. Place copies of each
required deliverable into this folder. Right-click on the folder and select Send To
→ Compressed (zipped) Folder. You can also use other tools to compress the
files into a single zip folder (for example, 7-zip). Upload the zip file to the weekly
iLab Dropbox in eCollege.

For instructions on how to use the Dropbox, read theseStep-by-Step
Instructionsor watch thisDropbox Tutorial. See Syllabus "Due Dates for
Assignments & Exams" for due date information.

Once your professor has received and graded the Week 6 iLab assignments,
solutions to the Week 6 iLab will be made available to you in Doc Sharing

iLab 7 of 7: Tracking Project Progress

Now that the baseline is set, project work can begin. We can use MS Project to
track our project's progress and compare it to our baseline. Comparing to the
baseline allows us to check our progress against the schedule and budget. When
negative variances occur, we are either behind schedule or over budget, so we
know that corrective actions are necessary. In this week's iLab, we will:


Compare baseline data to actual and scheduled data. View a network diagram.
Overview the Earned Value calculations in MS Project.

Guidelines

Complete Lesson 7. Print the Project Summary Report. Print the Overbudget
Tasks Report. (Print on one page) Print the Earned Value Report.

Deliverables



page and paste the screenshot to an MS Word Document. Make sure to crop the


iLAB STEPS




Mgmt404 project management whole course

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