The Campbelltown Student Campus Council meeting minutes summarized: 1. The seventh CSCC meeting was held on October 16, 2012, with some members absent. Key topics discussed included proposed changes to remove absent members, the privatization of on-campus housing, and how to spend the remaining $6,000 in funds before the end of the year. 2. Various ideas were proposed for spending the funds, such as an end-of-year party, purchasing supplies for the next year's council, and providing breakfast or coffee for students during exams. However, many ideas had logistical or safety issues. 3. Other discussions included Oktoberfest, the student representation model, and security issues on

1. Minutes for the Campbelltown Student Campus Council Meeting 7, 16 October 2012
Campbelltown Student Campus Council
Official Meeting 7, 16th of October, 2012
Campbelltown Campus, 10.1.14 (LR19)
4-6pm
Minutes of Meeting
Meeting opened: 4:18pm
In attendance:
Harpreet Singh Chair
Alison Lim Secretary
Anushka ThevamanoharanGeneral Member
Manmeet Singh General Member
Sinta Steenbuck Observing
Richard Martino Manager, Student Representation &
Participation (Non-voting)
Apologies:
Luke Lau General Member
Lisa McCallum Postgraduate Member
1. Welcome and apologies
Harpreet welcomed everyone to the seventh meeting of the Campbelltown
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2. Minutes for the Campbelltown Student Campus Council Meeting 7, 16 October 2012
SCC. An apology was received from Lisa (who had provided a proxy to
Alison) and Luke. It was noted that there were not enough voting members
present to make quorum, so motions were not passed for this meeting.
2. Discussion of the minutes from the previous meeting
It was noted that there were not enough voting members present to make
quorum, so motions were not passed for this meeting.
The action points from the previous meeting were discussed.
Action 1:-
That Manmeet would provide a written proxy to Alison for the CSCC meeting on the
25th
of June 2012.
3. Residential Member position description
Harpreet suggested that there be changes made to the SCC regulations that
allow councils to remove absent members that do not provide apologies for
meetings.
Richard added that an warning email could be sent to such members
indicating that if they did not attend the next meeting, they would be removed
from the council.
4. Privatisation of residences on campus
The absence of Romen, who was to speak about this agenda item, was noted.
Anushka indicated that the privatisation of on campus accommodation could
lead to an unaffordable increase in rents.
Richard suggested to the CSCC that members could observe possible impacts
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3. Minutes for the Campbelltown Student Campus Council Meeting 7, 16 October 2012
of this to Campbelltown campus through UWS Village in Parramatta, which is
owned privately.
The Hawkesbury campus had a rally against this decision by the university,
which appeared in the local paper.
Harpreet indicated that if Romen, who was a Residential Assistant, were
present, it would be easier to gain support against this.
Richard informed the CSCC that at the last SRC meeting, Luke decided to set
up an urgent meeting with Angelo regarding the possible outcomes of this
issue.
5. Debrief regarding kitchen launch
Harpreet stated that following the launch of the kitchenette, the CSCC were to
organise a meeting with the federal MP. This meeting was in regards to the
SSAF and gain liberal support for this.
Harpreet believes that this meeting could happen now since no member on
the council has the time to attend. Richard suggested contacting Jai Rowell
(MP for Wollondilly) regardless, to continue talks with him.
Action 2:-
That the CSCC would contact the MP for Wollondilly, Jai Rowell for a meeting. A
doodle link would be set up to see member’s availability to meet him.
6. Funds for 2013
The remaining campaigns budget of $6000 was discussed. The problem of not
spending these funds this year, is that it cannot be rolled over for next year.
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4. Minutes for the Campbelltown Student Campus Council Meeting 7, 16 October 2012
Sinta suggested that an end of year party involving a water fight be held on
campus.
Manmeet proposed that the SCC members for 2013 be consulted to see if the
current council can purchase any staple items to assist them in 2013. Marlene
purchased marquees and tables for the Bankstown Student Campus Council
which have proved effective for use of BBQs throughout the semester.
Action 3:-
That the CSCC would contact Capital Works and Facilities regarding the possible
storage of items purchased by the council.
Richard suggested that a discussion with the incoming SCC members be held
soon so that items for next year can be decided upon and ordered by mid-
November.
Anushka suggested that breakfast foods and/or “up n go” drinks be provided to
students during the exam period.
Alison proposed that the remaining budget could be used to give away CSCC
merchandise in the form of keepcups. However, Harpreet has explained that
these have a turnaround time of 6-8 weeks and so will not be ready until next
year.
It was suggested that a mobile barista could come onto campus and make
free coffee for students and handing these out in the form of keepcups.
However, an event form would need to be filled out and it is anticipated that
UWS Connect will indirectly not approve this by stalling the application.
Possible locations for these events were discussed, particularly outside the
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5. Minutes for the Campbelltown Student Campus Council Meeting 7, 16 October 2012
university gates and between Building 10 and 21.
A “pop-up” pancake stall was suggested by Manmeet, elaborating on the
‘breakfast during exams’ idea.
Harpreet reminded the CSCC of the OHS issues of these events.
7. Oktoberfest and possible events for the rest of the year
The CSCC mutually agreed that there were no existing members available to
assist UWS Connect with the planned Oktoberfest bar night.
Action 4:-
That Harpreet would send an email to Brendan regarding the CSCC’s non-
involvement in the Oktoberfest bar night.
8. Purchase of necessary kitchen supplies
Harpreet received feedback from students in providing stools for students to
use while in the kitchenette. However, Manmeet argued that this would be
inappropriate given the small space of the kitchen, as well as the option that
encourages students to “linger”.
Alison asked the CSCC if any member was aware of a sign on the kitchen
noticeboard asking students if they would like a sandwich press. The CSCC
mutually agreed that providing such an appliance may cause harm to students
when manhandled and would be difficult to clean. An alternative – a toaster,
was proposed by Anushka, however breadcrumbs are still hard to clean.
Richard also indicated that one of the issues of the coffee dispenser was that it
would be hard to clean as well.
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6. Minutes for the Campbelltown Student Campus Council Meeting 7, 16 October 2012
Alison suggested that a dish rack be provided for students to dry the crockery,
however since no students have washed these plates, Richard explained that
the crockery would have to be thrown away.
It was reiterated that students should bring their own utensils to the kitchen.
Action 5:-
That the CSCC would find out the opening hours of the kitchenette in Building 4 from
Security.
9. Other Business
Hannah informed Harpreet that students have asked for a ‘suggestion box’ be
made available to them in the kitchenette so that students could raise any
issues they were having. Richard suggested that students be given the CSCC
email address instead, which will make it easier to document in Excel.
Harpreet raised an issue with Connect regarding a possible false
advertisement of a special $5.95 per week charge for use of the university
gym. A student was charged $12.95 plus a joining fee of $25 however only
realised the discrepancy of the prices when informed by a friend. Harpreet has
emailed the student for more information regarding this and will contact
Angelo. The student is yet to reply.
Harpreet suggested to the CSCC that since Luke would be going overseas for
the rest of the year and Elisa had resigned, Alison could step up to be Deputy
Chair. However, Richard argued that it would not be ideal for a member to hold
two executive roles, especially since the term had almost finished.
Action 6:-
That a circular resolution be passed regarding all decisions made throughout this
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7. Minutes for the Campbelltown Student Campus Council Meeting 7, 16 October 2012
meeting.
Following Elisa’s resignation, it was briefly discussed for a member to take her
place at the Campus Life Committee meeting on Friday at 1pm.
Harpreet asked the council whether the current Facebook SCC page be shut
down at the end of the year and a new SCC page be created, or whether the
current SCC page be continued on to next year. Manmeet indicated the former
would be ideal so that the incoming members would not read confidential
discussions made by current members.
Anushka also suggested that for next year, each member should be allocated
to a certain task for their term. For example, one member dedicated to
updating the public SCC Facebook page and another to the marketing of the
council. Richard indicated that staff support would be made available for this
as well as for the facilitation and coordination of on-campus events.
The UWS Trimester System was briefly discussed. Sinta agreed that this
would be a great idea, however believed that e-forms was preventing her from
studying units over the summer. This would hinder her progress if the
Trimester system were implemented. Harpreet agreed with this and explained
that an e-form should not need to be filled out to study on a different campus if
that is where the subject is only offered.
Action 7:-
That feedback regarding the UWS Trimester System amongst others, would be sent
via email to Richard.
Richard asked the council for feedback regarding the current model of student
representation, indicating that there has been suggestions to change the terms
of office for council members from one year to two years.
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8. Minutes for the Campbelltown Student Campus Council Meeting 7, 16 October 2012
Action 8:-
That feedback regarding the current student representation model be sent via email
to Richard.
The problem with security on campus was briefly discussed, in particular with
issues such as racism and prejudice. One such example was of muslim students
being removed from the multi-faith centre just before prayer time. In another
example, a science student received a poor grade because of her headscarf. Any
further issues on campus such as these are to be sent to Richard.
Meeting closed: 5:40pm
These minutes are a true and accurate record.
Signed: Date: Chair of CSCC
Manmeet’s proxy (25/6/2012), follow-up on Action point from Meeting 6:
Dear all,
Unfortunately I was unable to attend the meeting on the 25th of June 2012.
In order to achieve quorum, I provided Harpreet Singh my proxy vote via tele-conference for the
Campbelltown SCC meeting on the 25th June 2012.
Kind Regards,
Manmeet Singh
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