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Webinar for Plan
Sponsors: Medicare &
Employer Health
Coverage -
a Coordination
Conversation
Webinar Presenters
PRESENTER
Lawrence (Larry) Grudzien, JD, LLM is an attorney
practicing exclusively in the field of employee benefits.
MODERATOR
Julia Goebel is Chief Marketing Officer, benefitexpress
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Case Study: Restaurant/Retailer
~65,000
employees
~18,000
eligible
Restaurants
Benefits Enrollment
Technology &
Administration
Decision
Support
ACA & Related
Compliance
Reimbursement Solutions
(HSA, FSA, HRA)
COBRA &
Direct Bill
Initially Contracted
Consideration
Solutions Added
Industry Size
Client Needs
Situation Overview
▪ Client required significant Benefits Administration
technology enhancements compared to its current
solution set via legacy provider of 13 years
– Partnered with herronpalmer to assess Benefits
Admin strategy and review marketplace
▪ Benefitexpress leveraged strong industry reputation
with competitive pricing to win business in late 2018
▪ Upgrades to enrollment website (including customizations)
▪ On-shore call center for employee service
▪ Billing arrear administration for variable-hour employees
▪ Improved reporting and transparency
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4
Case Study: Healthcare System
~26,000
employeesHealthcare
▪ Consolidation of administration across multiple health entities
▪ State-of-the-art technology
▪ Support for PeopleSoft and UltiPro
▪ Introduction of closed-loop payroll and capture of retro
payroll deductions
▪ Following hospital system merger, broker (Conner
Strong) was assigned to find a BenAdmin solution that
could support the consolidated entities and help
harmonize plan design, vendors, policies, and cost
▪ Benefitexpress invited to compete for business based on
its strong relationship with Conner Strong
▪ Benefitexpress was selected over incumbents (bswift and
Fidelity) in 2018
Reimbursement Solutions
(HSA, FSA, HRA)
Initially Contracted
Consideration
Solutions Added
Industry Size
Client Needs
Situation Overview
Benefits Enrollment
Technology &
Administration
Decision
Support
ACA & Related
ComplianceCOBRA &
Direct Bill
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5
Agenda
• Medicare Secondary
Payer Rules
• Medicare Part D
• COBRA
• Other areas
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6
6
PAYER RULES
MEDICARE SECONDARY
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Medicare Secondary Payer Rules
Can an employer in any way encourage active employees to elect out of employer
sponsored health coverage when they are eligible for Medicare?
• No. The Medicare Secondary Payer statute prohibits a group health plan from “taking
into account” the Medicare entitlement of an active employees or family members if
such employees are still considered in “current employment status.”
• Employers are prohibited from discouraging employees from enrolling in their group
health plan or from offering “financial or other incentive for an individual entitled to
Medicare” not to enroll (or to terminate enrollment) under” a group health plan that
would otherwise be a primary plan.
• The above prohibition does not apply to employers with less than 20 employees
for each working day in at least 20 weeks in either the current or the preceding
calendar year.
• This test must be run at the time the individual receives the services for which
Medicare benefits are claimed.
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Medicare Secondary Payer Rules
What does “current employment status” mean?
• A person has current employment status
if he or she is actively working as an employee,
is the employer (including a self-employed person),
or is associated with the employer in
a business relationship.
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Medicare Secondary Payer Rules
Can an employer drop employees or dependents who become disabled from
employer sponsored health coverage when they become eligible for Medicare if
such employees are considered in “current employment status”?
• No. The Medicare Secondary Payer statute prohibits a group health plan from “taking
into account” the Medicare entitlement of disabled employees or a family member .
• An otherwise covered individual who isn’t actively working is nevertheless considered
to be in “current employment status” if he or she:
- is receiving disability benefits from an employer for up to six months; or
- retains employment rights in the industry, hasn’t had his or her employment
terminated by the employer, isn’t receiving disability benefits from an employer
for more than six months or from Social Security, and has group health coverage
other than COBRA coverage (whether or the individual receives pay).
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Medicare Secondary Payer Rules
• This prohibition does not apply
to employers with less than 100
employees on a typical business day
during the previous calendar year.
• This means that the employer must
have 100 or more employees, whether
full-time or part-time, on at least 50%
of its regular business days during the
previous calendar year.
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Medicare Secondary Payer Rules
Who is considered a "disabled
individual" under the MSP rules?
• Disabled individuals generally are those
individuals who are under age 65 and
who have been entitled to Social Security
disability benefits for 24 months.
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Medicare Secondary Payer Rules
Which employees are counted in determining the number of
employees for the “small employer exception”?
• In counting an employer’s employees for purposes of the small employer exceptions,
the following rules apply:
⁃ Leased employees must be counted if they would be counted as employees
under code § 414(n);
⁃ All of the employees of the members of an “affiliated service group” (as defined in
code § 414(m)) must be counted as if they were employees of a single employer; and
⁃ All of the employers that are considered to be a “single employer” under
code § 52(a) or 52(b) must be treated as a single employer.
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Medicare Secondary Payer Rules
What does it mean to “take into account” Medicare entitlement?
• Under the MSP statute, a group health plan may not take into account:
⁃ the age-based Medicare entitlement of an individual (or the individual’s spouse) who
is covered under the plan by virtue of the individual’s current employment status ;or
⁃ the disability-based Medicare entitlement of an individual (or the individual’s family
member) who is covered under the plan by virtue of the individual’s current
employment status.
• A plan must provide a current employee or a current employee’s spouse who is age 65
or older with the same benefits, under the same conditions, as are provided to
employees and spouses who are under age 65.
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Medicare Secondary Payer Rules
Examples of employer or insurer actions that constitute an impermissible “taking into
account” are provided in the regulations and include the following:
• Failure to pay primary benefits;
• Offering coverage that is secondary to Medicare to individuals entitled to Medicare;
• Terminating coverage because the individual has become entitled to Medicare, except
as permitted under COBRA;
• Denying or terminating coverage because an individual is entitled to Medicare on the
basis of disability without denying or terminating coverage for similarly situated
individuals who are not entitled to Medicare on the basis of disability;
• Imposing limitations on benefits for a Medicare-entitled individual that
don’t apply to others enrolled in the plan;
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Medicare Secondary Payer Rules
• Charging a Medicare-entitled individual higher premiums;
• Requiring a Medicare-entitled individual to wait longer for coverage to begin;
• Paying providers and suppliers less for services furnished to a Medicare beneficiary than
for the same services furnished to an enrollee who is not entitled to Medicare;
• Providing misleading or incomplete information that would have the effect of inducing a
Medicare-entitled individual to reject the employer plan, thereby making Medicare the
primary payer;
• Including in its health insurance cards, claims forms, or brochures distributed to
beneficiaries, providers, and suppliers' instructions to bill Medicare first for services
furnished to Medicare beneficiaries without stipulating that such an action may be taken
only when Medicare is the primary payer; and
• Refusing to enroll an individual for whom Medicare would be the secondary payer, when
enrollment is available to similarly situated individuals for whom Medicare would not be
the secondary payer.
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Medicare Secondary Payer Rules
What are considered “incentives”
under the rules?
• Employers are prohibited from discouraging
employees from enrolling in their group health
plans or from offering any “financial or other
incentive” for an individual entitled to
Medicare “not to enroll (or to terminate
enrollment) under” a group health plan that
would otherwise be a primary plan.
• The prohibition applies “even if the payments
or benefits are offered to all other individuals
who are eligible for coverage under the plan.”
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Medicare Secondary Payer Rules
Can a Medicare or Medigap premiums be reimbursed
by an employer for an active employees?
• Generally no, but there are three exceptions:
⁃ A small employer follows the rules under Notice 2015-17,
⁃ A small employer can adopt a Qualified Small Employer HRA, or
⁃ A large or small employer can adopt an Individual coverage HRA in 2020 or after.
• If an employer offers to reimburse Medicare premiums for its active employees,
it creates an employer payment plan because Medicare is not considered
employer group coverage.
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Medicare Secondary Payer Rules
Exception under IRS Notice 2015-17:
An HRA can pay for or reimburses Medicare Part B or Part D premiums if its is integrated
with another group health plan offered by the employer for purposes of the annual dollar
limit prohibition and the preventive services requirements and meets the following rules:
• The employer offers a group health plan (other than the employer payment plan)
to the employee that does not consist solely of excepted benefits and offers
coverage providing minimum value;
• The employee participating in the employer payment plan is
actually enrolled in Medicare parts A and B;
• The HRA is available only to employees who are enrolled in
Medicare part A and part B or part D; and
• The employer payment plan is limited to reimbursement of Medicare part B or part D
premiums and excepted benefits, including Medigap premiums.
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Medicare Secondary Payer Rules
Exception under IRS Notice 2015-17:
• Note that to the extent such an arrangement is available to active employees,
it may be subject to restrictions under other laws such as the Medicare secondary
payer provisions.
• An employer payment plan that has fewer than two participants who are current
employees (for example, a retiree-only plan) on the first day of the plan year is
not subject to the market reforms and, therefore, integration is not necessary
to satisfy the market reforms.
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Medicare Secondary Payer Rules
Exception under a QSEHRA:
• Only available for employers who are not ALEs who do not sponsor a group health plan
• Plan must meet eligibility and same terms requirements
• Employers with 20 or more employees are subject to the
Medicare Secondary Payer Rules.
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Medicare Secondary Payer Rules
Exception under the ICHRA:
• Can be used by both large and small employers.
• Eligible employees must not be eligible for group
medical coverage.
• Cannot target just employees eligible for Medicare.
• Must meet group and benefit requirement.
• To avoid violation of the Medicare Secondary
Payer rules, the employee must be able to be
reimbursed for other medical expenses other
than Medicare premiums.
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Medicare Secondary Payer Rules
Do any special rules apply if an employer participates in multiemployer
or multiple employer plan?
• Yes, With respect to age-based Medicare entitlement, the MSP statute provides that if
at least one of the employers in the plan has 20 or more employees, then the group
health plan will be subject to the MSP rules.
• However, the plan may elect not to have the age-based MSP rules apply to employees
of employers in the plan that have fewer than 20 employees.
• A different rule applies to multiemployer and multiple employer plans under the
disability-based Medicare entitlement provisions.
• Under these provisions, if any one employer in the plan employed 100 or more
employees on at least 50% of its regular business days during the previous calendar
year, the plan will be considered to be a large group health plan subject to the MSP
rules for disabled employees.
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Medicare Secondary Payer Rules
Are there any special rules for Medicare eligibility
or entitlement based on ESRD?
• Yes, a group health plan (including a retiree medical plan) cannot take into account an
individual’s ESRD-based Medicare eligibility or entitlement for the first 30 months of
such eligibility or entitlement.
• Medicare generally must be the secondary payer for the first 30 months of an ESRD
patient’s Medicare eligibility or entitlement (and will be primary thereafter.)
• A plan may not otherwise differentiate in benefits provided under the plan between
ESRD patients and other individuals covered under the plan based on the existence of
ESRD, the need for renal dialysis, or in any other manner.
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Medicare Secondary Payer Rules
• These prohibitions apply regardless of whether the individual has
coverage by virtue of current employment status, and there is no
exception for small employers.
• Medicare will remain primary, however, for an individual who was
entitled to Medicare due to age or disability on a primary basis at the
time he or she becomes eligible for ESRD-based Medicare.
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Medicare Secondary Payer Rules
Does an employer’s prescription drug plan have to be coordinated with
employee’s Medicare Part D drug plan?
• Yes. The MSP rules are triggered when individuals
who are enrolled in group health plans offering
prescription drug coverage also enroll
in Part D plans.
• Part D plans and group health plans are
generally required to comply with MSP laws
and any other federal and state laws
establishing payers of last resort.
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Medicare Secondary Payer Rules
Can an employee elect out of employer
coverage on their own and elect Medicare?
• There is nothing preventing an employee
electing out of employer coverage
on his or her own.
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Medicare Secondary Payer Rules
Are Health FSAs, HRAs Archer MSAs or HSAs subject to these rules?
• Health FSAs, HSAs, and Archer MSAs are not subject to the MSP Rules;
• HRAs are subject to the MSP Rules.
• ICHRAs have special exception.
• CMS has indicated that for MSP purposes, health FSAs (as well as HSAs
and Archer MSAs) aren’t group health plans and aren’t subject to being
a primary payer under MSP laws.
• HRAs, however, are group health plans subject to the MSP rules—information
about HRAs should be reported to CMS in the same manner as group health
plan information is reported.
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Medicare Secondary Payer Rules
If an employee continues to be covered under an employer provided health
coverage, will he or she be penalized when he or she decides to elect Medicare?
• No It is extremely important that an employee enrolls in Medicare during his or her initial
enrollment period.
• If an employee does not, he or she will be subject to late charges or a premium surcharge
• The Part B premium goes up 10 percent for each 12-month period the employee was
eligible but does not enroll. The increase in the Part A premium (if the employee has to pay
a premium) is 10 percent no matter how late the employee enrolls.
• The employee may enroll in Part B or premium Part A at any time he or she is covered
under another group health plan.
• However, the employee may also choose to wait and enroll during a special
eight-month period. This special period would start with the month the employee or
his or her spouse stops working or when he or she is no longer covered by the
employer plan, whichever comes first.
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Medicare Secondary Payer Rules
Once a retiree becomes eligible for Medicare, can retiree coverage
be coordinated with Medicare?
• Yes, EEOC provided final regulations that allows employers that provide retiree
health benefits to continue the longstanding practice of coordinating those benefits
with Medicare (or comparable state health benefits) without violating the
Age Discrimination in Employment Act (ADEA).
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Medicare Secondary Payer Rules
Are there any penalties if an employer violates these
Medicare Secondary Payer rules?
• The federal government and Medicare recipients are authorized to recover double
damages from group health care plans that treat Medicare as the primary payer in
violation of the rules.
• Violation of the financial incentives prohibition is subject to a civil money penalty of up
to $5,000 for each violation.
• Code Section 5000 also imposes an excise tax of 25% of expenses on all employers,
other than certain governmental entities, or employee organizations whose group
health care plans fail to comply with the Medicare secondary payer rules. Employers or
employee organizations may appeal HCFA determinations of a failure to comply with
Code Section 5000.
• The government has three years to collect health care payments that were wrongly paid
by Medicare from the primary party.
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Medicare Secondary Payer Rules
Is there any reporting requirements under the Medicare
Secondary Payer Rules?
• Yes Under Section 111 of the Medicare, Medicaid, and SCHIP Extension Act of
2007 (MMSEA), new mandatory reporting requirements was added for group
health plans and for non-group health plan arrangements (liability insurance
including self-insurance, no-fault insurance and workers' compensation).
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Medicare Secondary Payer Rules
 Who is required to report the mandatory reporting
information to CMS?
• The responsibility for reporting information to help identify whether a group health
plan is (or has been) a primary plan to Medicare falls upon the “entity serving as an
insurer or third party administrator for a group health plan...and, in the case of a group
health plan that is self-insured and self-administered, a plan administrator or fiduciary.”
• CMS refers to entities that are responsible for complying with the reporting
requirements under Section 111 as “responsible reporting entities” (RREs).
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Medicare Secondary Payer Rules
What plans are subject to the Section 111 reporting requirements?
• Many types of group health plans are subject to the MSP rules in general.
• Health FSAs and HSAs are not, but HRAs are.
⁃ No reporting if annual benefits are less than $5,000.
⁃ ICHRAs can be subject.
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Medicare Secondary Payer Rules
What information should be reported to CMS?
• CMS must be provided information regarding all individuals meeting the definition of
an “active covered individual.”
• In general, an active covered individual is someone who may be Medicare eligible and
currently is employed, or the spouse or other family member of a worker who is
covered by the employed individual's group health plan and who may be eligible for
Medicare and for whom Medicare would be secondary payer.
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Medicare Secondary Payer Rules
For mandatory reporting purposes, CMS has defined “active covered individuals” in
its User Guide to include all individuals covered in the group health plan who—
• are ages 45 through age 64 with coverage based on their own or
a family member’s current employment status;
• are age 65 and older with coverage based on their own or a spouse’s
current employment status;
• have been receiving kidney dialysis or have received a kidney transplant,
regardless of their own or a family member's current employment status; or
• are under age 45, are known to be entitled to Medicare, and have coverage
in the plan based on their own or a family member’s current employment status
regardless of their age.
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Medicare Secondary Payer Rules
How and when should information be reported to CMS?
• Information may be submitted only through an electronic process under which new
group health plan RREs will register online through a secure website using an interactive
web portal designed for that purpose.
• Once data has been submitted, CMS will work with the RREs to set up the data
reporting and response process, and it will use the information to ensure that payment
is made in the proper order and to pursue recovery activities.
• CMS has indicated that RREs must submit information on a quarterly basis
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Medicare Secondary Payer Rules
What the penalties for failure to comply with Section 111
reporting requirements?
• Entities that fail to comply with the MMSEA Section 111 reporting requirements are
subject to a civil monetary penalty of $1,000 for each day of noncompliance for each
individual for which information should have been submitted.
• This fine is in addition to any other penalties prescribed by law and any potential claims
under the MSP regulations (e.g., a claim by Medicare that the group health plan should
have paid primary to Medicare).
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38
PART D
MEDICARE
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Medicare Part D
For those employee who are eligible for Medicare Part D benefits,
what disclosure must an employer provide them?
• Each year before October 15th, an employer
must provide a notice to those eligible employees
whether its prescription drug plan is either
“creditable” or “noncreditable.”
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Medicare Part D
In what other situations must the notice be distributed?
• Prior to an individual's initial enrollment period (IEP) for part D—the timing of the IEP
varies according to several factors;
• Prior to the effective date of coverage for any part D eligible individual that enrolls in the
employer's prescription drug coverage—the timing of the effective date of coverage
varies for each individual;
• Whenever the employer no longer offers prescription drug coverage or changes it so
that it is no longer creditable or becomes creditable—the timing of a change in coverage
generally varies according to the employer's actions; and
• Upon request by the part D eligible individual—the timing of a request varies according
to the individual's actions.
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Medicare Part D
Why does an employer have to give this notice?
• If an employer’s prescription drug coverage is not considered “creditable,” the employee
may be subject to a late enrollment penalty.
• A late enrollment penalty may apply after experiencing a lapse in creditable prescription
drug coverage for any continuous period of 63 days or longer at any time after the end
of the individual’s IEP for Part D.
• The penalty amount will be the base beneficiary premiums that would otherwise apply
will be increased by the greater of (1) an amount that CMS determines is actuarially
sound for each uncovered month in the same continuous period of eligibility; or (2) 1%
of the base beneficiary premium for each uncovered month in the period.
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Medicare Part D
Are there any penalties if an employer either does not provide the
notice or provides an incorrect notice to employees?
• Neither the law nor the regulations provide mechanisms for CMS to enforce
penalties or other sanctions against employers that fail to comply with the
disclosure requirements, other than those claiming the retiree drug subsidy.
• However, employers that don’t comply with such requirements are likely
to encounter adverse employee relations issues.
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Medicare Part D
Are there any other disclosures that an employer must make under
Medicare Part D?
• Group health plan sponsors must also notify CMS about creditable coverage status.
• The Disclosure to CMS Form that must be used to disclose to CMS whether the group
health plan coverage is creditable must be completed and sent electronically through the
CMS website (hard copies are not generally allowed).
• There is one exception, however.
• Entities without Internet access can request that copies of the Disclosure to CMS Form be
faxed to them, presumably for completion and return to CMS on hard copy
• Notice must be given annually within 60 days after the end of the plan year.
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44
MEDICARE
COBRA &
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COBRA
When can the entitlement of Medicare
terminate COBRA coverage?
• When any qualified beneficiary (including the
covered employee) first becomes entitled to
Medicare after electing COBRA coverage, his
or her COBRA coverage can be terminated
early (i.e., before the end of the maximum
coverage period).
• This rule does not, however, affect the COBRA
rights of other qualified beneficiaries in a family
unit who are not entitled to Medicare (for
example, the spouse and dependent children
of a Medicare-entitled former employee).
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COBRA
When does Entitlement to Medicare extend the
period of COBRA coverage?
• When a covered employee’s qualifying event (i.e., a termination of employment or
reduction of hours) occurs within the 18-month period after the employee becomes
entitled to Medicare, the employee’s spouse and dependent children (but not the
employee) become entitled to COBRA coverage for a maximum period that ends 36
months after the covered employee becomes entitled to Medicare.
• The covered employee remains entitled to a basic maximum period that ends 18 months
after the termination of employment or reduction of hours.
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COBRA
Does the entitlement to Medicare before electing COBRA
terminate COBRA coverage?
• No. When any qualified beneficiary (including the covered employee)
is entitled to Medicare before electing COBRA, he or she still has the right
to elect COBRA coverage.
• The COBRA offer cannot be withheld because of Medicare entitlement.
• And this coverage may not be terminated early because of the
Medicare entitlement.
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COBRA
Is entitlement to Medicare ever a first qualifying event
to trigger COBRA?
• The covered employee’s entitlement to Medicare is one of COBRA’s
listed qualifying events.
• It is a qualifying event only for the spouse and dependent children,
not for the covered employee,
• But because Medicare entitlement will only infrequently cause a loss of coverage
under a group health plan, it will rarely be a COBRA qualifying event.
• It is permissible under the MSP rules for Medicare entitlement to cause a loss of
coverage for covered retired employees (and their spouses and dependent children).
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COBRA
Will enrolling in Medicare preserve an employee’s special enrollment
rights under Medicare?
• COBRA coverage is not considered a group health plan
based upon current employment.
• Individuals who, in order to retain their COBRA coverage,
do not enroll in Medicare when first eligible will not have
special enrollment rights under Medicare and may expect
to pay more for Medicare when COBRA coverage ends.
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COBRA
Must a plan still offer COBRA coverage to retirees when alternative
retiree coverage is offered?
• Yes. Alternative retiree coverage might be offered under the plan covering active
employees, or it might be offered under a separate retiree plan.
• In either case, the employer cannot avoid its obligation to offer COBRA coverage in
connection with the employee’s retirement simply by providing alternative retiree
coverage.
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COBRA
Must a plan offer COBRA to
retirees when alternative
retiree coverage expires?
• The regulations make it clear that if
a retiree (and his or her family) are
offered but do not elect COBRA
and instead choose alternative
retiree coverage available for a
fixed period of time, no COBRA
election must be offered when the
retiree coverage expires.
• This result would be the same
whether retiree coverage is offered
under a combined retiree/active
plan or under a retiree-only plan.
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52 52
AREAS
OTHER
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HSAs
When is an individual no longer eligible to
contribute to an HSA?
• Code § 223(b)(7) reads as follows: “Medicare eligible individuals. The [contribution limit]
under this subsection for any month with respect to an individual shall be zero for the
first month such individual is entitled to benefits under title XVIII of the Social Security
Act and for each month thereafter.
• An individual can become entitled to Medicare benefits (under Title XVIII of the Social
Security Act) for three reasons: age, disability, or end-stage renal disease (ESRD).
• Entitlement to Medicare Part A is automatic for some individuals (i.e., a separate
application is not required) because they have already applied for and are receiving
Social Security or Railroad Retirement Act benefits.
• Other individuals must file an application in order to become entitled to Part A benefits.
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HSAs
Are there any special rules if an employee enrolls in
Medicare after age 65?
• In Information Letter 2016-0082, the IRS indicated that health savings account (HSA)
holders cannot make contributions for months of retroactive Medicare coverage.
• This because Medicare coverage typically begins with the month an individual
turns age 65, but the actual commencement date depends on when the individual
applies for Medicare (or Social Security or Railroad Retirement benefits that trigger
Medicare coverage).
• Individuals who delay applying for free Medicare Part A are covered retroactively to the
month they attained age 65 or for six months, whichever is less.
• The IRS explained that the Code sets a zero-contribution limit for months of Medicare
coverage and that rule has no exceptions, so months of retroactive Medicare must also
reduce HSA contributions.
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HSAs (cont.)
Are there any special rules if an employee enrolls in
Medicare after age 65?
• As a result, an HSA account holder who overcontributes because of retroactive Medicare
coverage can be subject to a subject to a 6% excise tax under Code Section 4973, unless
the excess contribution and earnings are withdrawn by the federal tax return filing
deadline (including extensions) for the contribution year. That is April 15, 2020 for 2019.
• Timely withdrawals of excess contributions are not subject to the 20% additional tax for
non-medical distributions.
• The additional income tax also does not apply to distributions made after an HSA
account holder attains age 65, so even if the excess is not timely withdrawn, it can be
withdrawn later without incurring this additional tax.
Copyright 2020 – Not to be reproduced without express permission of benefitexpress
56
HSAs
Can an HSA be used to reimburse an individual
for Medicare premiums?
• Yes. Deductible health insurance premiums (other than for a Medicare supplemental
policy) for an account holder who is age 65 or older can be paid or reimbursed through
an HSA on a tax-free basis, including medical premiums for an employer’s insured or
self-insured retiree health coverage.
• When premiums for Medicare Part A (hospital and inpatient services), Part B (physician
and outpatient services), Part C (Medicare HMO and PPO plans), or Part D (prescription
drugs) are deducted from Social Security benefit payments received by an account
holder who is age 65 or older, he or she can take a tax-free HSA distribution equal to
the Medicare premium deduction.
• HSAs generally cannot be used by retired account holders for their health insurance
premiums prior to age 65—with the exception of COBRA coverage (or premiums paid
while receiving unemployment.
Copyright 2020 – Not to be reproduced without express permission of benefitexpress
57
HIPAA
Is Medicare coverage considered
“creditable coverage” for
HIPAA purposes?
• Medicare is subject to HIPAA’s certification
requirements under the PHSA and thus
count as creditable coverage, but they are
not otherwise subject to HIPAA’s portability
provisions (e.g., PCEs, special enrollments,
and nondiscrimination) because they do
not constitute “group health plan” coverage
as defined in the PHSA, ERISA, or the Code.
Copyright 2020 – Not to be reproduced without express permission of benefitexpress
58
QUESTIONS?
Copyright 2020 – Not to be reproduced without express permission of benefitexpress
Julia Goebel
Chief Marketing Officer
jgoebel@mybenefitexpress.com
Attorney at Law
larry@larrygrudzien.com
Larry Grudzien
Contact information

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Medicare & Employer Health Coverage - a Coordination Conversation

  • 1. Copyright 2020 – Not to be reproduced without express permission of benefitexpress Webinar for Plan Sponsors: Medicare & Employer Health Coverage - a Coordination Conversation
  • 2. Webinar Presenters PRESENTER Lawrence (Larry) Grudzien, JD, LLM is an attorney practicing exclusively in the field of employee benefits. MODERATOR Julia Goebel is Chief Marketing Officer, benefitexpress 2
  • 3. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 3 Case Study: Restaurant/Retailer ~65,000 employees ~18,000 eligible Restaurants Benefits Enrollment Technology & Administration Decision Support ACA & Related Compliance Reimbursement Solutions (HSA, FSA, HRA) COBRA & Direct Bill Initially Contracted Consideration Solutions Added Industry Size Client Needs Situation Overview ▪ Client required significant Benefits Administration technology enhancements compared to its current solution set via legacy provider of 13 years – Partnered with herronpalmer to assess Benefits Admin strategy and review marketplace ▪ Benefitexpress leveraged strong industry reputation with competitive pricing to win business in late 2018 ▪ Upgrades to enrollment website (including customizations) ▪ On-shore call center for employee service ▪ Billing arrear administration for variable-hour employees ▪ Improved reporting and transparency
  • 4. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 4 Case Study: Healthcare System ~26,000 employeesHealthcare ▪ Consolidation of administration across multiple health entities ▪ State-of-the-art technology ▪ Support for PeopleSoft and UltiPro ▪ Introduction of closed-loop payroll and capture of retro payroll deductions ▪ Following hospital system merger, broker (Conner Strong) was assigned to find a BenAdmin solution that could support the consolidated entities and help harmonize plan design, vendors, policies, and cost ▪ Benefitexpress invited to compete for business based on its strong relationship with Conner Strong ▪ Benefitexpress was selected over incumbents (bswift and Fidelity) in 2018 Reimbursement Solutions (HSA, FSA, HRA) Initially Contracted Consideration Solutions Added Industry Size Client Needs Situation Overview Benefits Enrollment Technology & Administration Decision Support ACA & Related ComplianceCOBRA & Direct Bill
  • 5. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 5 Agenda • Medicare Secondary Payer Rules • Medicare Part D • COBRA • Other areas
  • 6. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 6 6 PAYER RULES MEDICARE SECONDARY
  • 7. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 7 Medicare Secondary Payer Rules Can an employer in any way encourage active employees to elect out of employer sponsored health coverage when they are eligible for Medicare? • No. The Medicare Secondary Payer statute prohibits a group health plan from “taking into account” the Medicare entitlement of an active employees or family members if such employees are still considered in “current employment status.” • Employers are prohibited from discouraging employees from enrolling in their group health plan or from offering “financial or other incentive for an individual entitled to Medicare” not to enroll (or to terminate enrollment) under” a group health plan that would otherwise be a primary plan. • The above prohibition does not apply to employers with less than 20 employees for each working day in at least 20 weeks in either the current or the preceding calendar year. • This test must be run at the time the individual receives the services for which Medicare benefits are claimed.
  • 8. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 8 Medicare Secondary Payer Rules What does “current employment status” mean? • A person has current employment status if he or she is actively working as an employee, is the employer (including a self-employed person), or is associated with the employer in a business relationship.
  • 9. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 9 Medicare Secondary Payer Rules Can an employer drop employees or dependents who become disabled from employer sponsored health coverage when they become eligible for Medicare if such employees are considered in “current employment status”? • No. The Medicare Secondary Payer statute prohibits a group health plan from “taking into account” the Medicare entitlement of disabled employees or a family member . • An otherwise covered individual who isn’t actively working is nevertheless considered to be in “current employment status” if he or she: - is receiving disability benefits from an employer for up to six months; or - retains employment rights in the industry, hasn’t had his or her employment terminated by the employer, isn’t receiving disability benefits from an employer for more than six months or from Social Security, and has group health coverage other than COBRA coverage (whether or the individual receives pay).
  • 10. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 10 Medicare Secondary Payer Rules • This prohibition does not apply to employers with less than 100 employees on a typical business day during the previous calendar year. • This means that the employer must have 100 or more employees, whether full-time or part-time, on at least 50% of its regular business days during the previous calendar year.
  • 11. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 11 Medicare Secondary Payer Rules Who is considered a "disabled individual" under the MSP rules? • Disabled individuals generally are those individuals who are under age 65 and who have been entitled to Social Security disability benefits for 24 months. 11
  • 12. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 12 Medicare Secondary Payer Rules Which employees are counted in determining the number of employees for the “small employer exception”? • In counting an employer’s employees for purposes of the small employer exceptions, the following rules apply: ⁃ Leased employees must be counted if they would be counted as employees under code § 414(n); ⁃ All of the employees of the members of an “affiliated service group” (as defined in code § 414(m)) must be counted as if they were employees of a single employer; and ⁃ All of the employers that are considered to be a “single employer” under code § 52(a) or 52(b) must be treated as a single employer.
  • 13. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 13 Medicare Secondary Payer Rules What does it mean to “take into account” Medicare entitlement? • Under the MSP statute, a group health plan may not take into account: ⁃ the age-based Medicare entitlement of an individual (or the individual’s spouse) who is covered under the plan by virtue of the individual’s current employment status ;or ⁃ the disability-based Medicare entitlement of an individual (or the individual’s family member) who is covered under the plan by virtue of the individual’s current employment status. • A plan must provide a current employee or a current employee’s spouse who is age 65 or older with the same benefits, under the same conditions, as are provided to employees and spouses who are under age 65.
  • 14. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 14 Medicare Secondary Payer Rules Examples of employer or insurer actions that constitute an impermissible “taking into account” are provided in the regulations and include the following: • Failure to pay primary benefits; • Offering coverage that is secondary to Medicare to individuals entitled to Medicare; • Terminating coverage because the individual has become entitled to Medicare, except as permitted under COBRA; • Denying or terminating coverage because an individual is entitled to Medicare on the basis of disability without denying or terminating coverage for similarly situated individuals who are not entitled to Medicare on the basis of disability; • Imposing limitations on benefits for a Medicare-entitled individual that don’t apply to others enrolled in the plan;
  • 15. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 15 Medicare Secondary Payer Rules • Charging a Medicare-entitled individual higher premiums; • Requiring a Medicare-entitled individual to wait longer for coverage to begin; • Paying providers and suppliers less for services furnished to a Medicare beneficiary than for the same services furnished to an enrollee who is not entitled to Medicare; • Providing misleading or incomplete information that would have the effect of inducing a Medicare-entitled individual to reject the employer plan, thereby making Medicare the primary payer; • Including in its health insurance cards, claims forms, or brochures distributed to beneficiaries, providers, and suppliers' instructions to bill Medicare first for services furnished to Medicare beneficiaries without stipulating that such an action may be taken only when Medicare is the primary payer; and • Refusing to enroll an individual for whom Medicare would be the secondary payer, when enrollment is available to similarly situated individuals for whom Medicare would not be the secondary payer.
  • 16. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 16 Medicare Secondary Payer Rules What are considered “incentives” under the rules? • Employers are prohibited from discouraging employees from enrolling in their group health plans or from offering any “financial or other incentive” for an individual entitled to Medicare “not to enroll (or to terminate enrollment) under” a group health plan that would otherwise be a primary plan. • The prohibition applies “even if the payments or benefits are offered to all other individuals who are eligible for coverage under the plan.”
  • 17. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 17 Medicare Secondary Payer Rules Can a Medicare or Medigap premiums be reimbursed by an employer for an active employees? • Generally no, but there are three exceptions: ⁃ A small employer follows the rules under Notice 2015-17, ⁃ A small employer can adopt a Qualified Small Employer HRA, or ⁃ A large or small employer can adopt an Individual coverage HRA in 2020 or after. • If an employer offers to reimburse Medicare premiums for its active employees, it creates an employer payment plan because Medicare is not considered employer group coverage.
  • 18. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 18 Medicare Secondary Payer Rules Exception under IRS Notice 2015-17: An HRA can pay for or reimburses Medicare Part B or Part D premiums if its is integrated with another group health plan offered by the employer for purposes of the annual dollar limit prohibition and the preventive services requirements and meets the following rules: • The employer offers a group health plan (other than the employer payment plan) to the employee that does not consist solely of excepted benefits and offers coverage providing minimum value; • The employee participating in the employer payment plan is actually enrolled in Medicare parts A and B; • The HRA is available only to employees who are enrolled in Medicare part A and part B or part D; and • The employer payment plan is limited to reimbursement of Medicare part B or part D premiums and excepted benefits, including Medigap premiums.
  • 19. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 19 Medicare Secondary Payer Rules Exception under IRS Notice 2015-17: • Note that to the extent such an arrangement is available to active employees, it may be subject to restrictions under other laws such as the Medicare secondary payer provisions. • An employer payment plan that has fewer than two participants who are current employees (for example, a retiree-only plan) on the first day of the plan year is not subject to the market reforms and, therefore, integration is not necessary to satisfy the market reforms.
  • 20. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 20 Medicare Secondary Payer Rules Exception under a QSEHRA: • Only available for employers who are not ALEs who do not sponsor a group health plan • Plan must meet eligibility and same terms requirements • Employers with 20 or more employees are subject to the Medicare Secondary Payer Rules.
  • 21. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 21 Medicare Secondary Payer Rules Exception under the ICHRA: • Can be used by both large and small employers. • Eligible employees must not be eligible for group medical coverage. • Cannot target just employees eligible for Medicare. • Must meet group and benefit requirement. • To avoid violation of the Medicare Secondary Payer rules, the employee must be able to be reimbursed for other medical expenses other than Medicare premiums.
  • 22. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 22 Medicare Secondary Payer Rules Do any special rules apply if an employer participates in multiemployer or multiple employer plan? • Yes, With respect to age-based Medicare entitlement, the MSP statute provides that if at least one of the employers in the plan has 20 or more employees, then the group health plan will be subject to the MSP rules. • However, the plan may elect not to have the age-based MSP rules apply to employees of employers in the plan that have fewer than 20 employees. • A different rule applies to multiemployer and multiple employer plans under the disability-based Medicare entitlement provisions. • Under these provisions, if any one employer in the plan employed 100 or more employees on at least 50% of its regular business days during the previous calendar year, the plan will be considered to be a large group health plan subject to the MSP rules for disabled employees.
  • 23. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 23 Medicare Secondary Payer Rules Are there any special rules for Medicare eligibility or entitlement based on ESRD? • Yes, a group health plan (including a retiree medical plan) cannot take into account an individual’s ESRD-based Medicare eligibility or entitlement for the first 30 months of such eligibility or entitlement. • Medicare generally must be the secondary payer for the first 30 months of an ESRD patient’s Medicare eligibility or entitlement (and will be primary thereafter.) • A plan may not otherwise differentiate in benefits provided under the plan between ESRD patients and other individuals covered under the plan based on the existence of ESRD, the need for renal dialysis, or in any other manner.
  • 24. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 24 Medicare Secondary Payer Rules • These prohibitions apply regardless of whether the individual has coverage by virtue of current employment status, and there is no exception for small employers. • Medicare will remain primary, however, for an individual who was entitled to Medicare due to age or disability on a primary basis at the time he or she becomes eligible for ESRD-based Medicare.
  • 25. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 25 Medicare Secondary Payer Rules Does an employer’s prescription drug plan have to be coordinated with employee’s Medicare Part D drug plan? • Yes. The MSP rules are triggered when individuals who are enrolled in group health plans offering prescription drug coverage also enroll in Part D plans. • Part D plans and group health plans are generally required to comply with MSP laws and any other federal and state laws establishing payers of last resort.
  • 26. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 26 Medicare Secondary Payer Rules Can an employee elect out of employer coverage on their own and elect Medicare? • There is nothing preventing an employee electing out of employer coverage on his or her own.
  • 27. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 27 Medicare Secondary Payer Rules Are Health FSAs, HRAs Archer MSAs or HSAs subject to these rules? • Health FSAs, HSAs, and Archer MSAs are not subject to the MSP Rules; • HRAs are subject to the MSP Rules. • ICHRAs have special exception. • CMS has indicated that for MSP purposes, health FSAs (as well as HSAs and Archer MSAs) aren’t group health plans and aren’t subject to being a primary payer under MSP laws. • HRAs, however, are group health plans subject to the MSP rules—information about HRAs should be reported to CMS in the same manner as group health plan information is reported.
  • 28. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 28 Medicare Secondary Payer Rules If an employee continues to be covered under an employer provided health coverage, will he or she be penalized when he or she decides to elect Medicare? • No It is extremely important that an employee enrolls in Medicare during his or her initial enrollment period. • If an employee does not, he or she will be subject to late charges or a premium surcharge • The Part B premium goes up 10 percent for each 12-month period the employee was eligible but does not enroll. The increase in the Part A premium (if the employee has to pay a premium) is 10 percent no matter how late the employee enrolls. • The employee may enroll in Part B or premium Part A at any time he or she is covered under another group health plan. • However, the employee may also choose to wait and enroll during a special eight-month period. This special period would start with the month the employee or his or her spouse stops working or when he or she is no longer covered by the employer plan, whichever comes first.
  • 29. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 29 Medicare Secondary Payer Rules Once a retiree becomes eligible for Medicare, can retiree coverage be coordinated with Medicare? • Yes, EEOC provided final regulations that allows employers that provide retiree health benefits to continue the longstanding practice of coordinating those benefits with Medicare (or comparable state health benefits) without violating the Age Discrimination in Employment Act (ADEA). 29 29
  • 30. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 30 Medicare Secondary Payer Rules Are there any penalties if an employer violates these Medicare Secondary Payer rules? • The federal government and Medicare recipients are authorized to recover double damages from group health care plans that treat Medicare as the primary payer in violation of the rules. • Violation of the financial incentives prohibition is subject to a civil money penalty of up to $5,000 for each violation. • Code Section 5000 also imposes an excise tax of 25% of expenses on all employers, other than certain governmental entities, or employee organizations whose group health care plans fail to comply with the Medicare secondary payer rules. Employers or employee organizations may appeal HCFA determinations of a failure to comply with Code Section 5000. • The government has three years to collect health care payments that were wrongly paid by Medicare from the primary party.
  • 31. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 31 Medicare Secondary Payer Rules Is there any reporting requirements under the Medicare Secondary Payer Rules? • Yes Under Section 111 of the Medicare, Medicaid, and SCHIP Extension Act of 2007 (MMSEA), new mandatory reporting requirements was added for group health plans and for non-group health plan arrangements (liability insurance including self-insurance, no-fault insurance and workers' compensation).
  • 32. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 32 Medicare Secondary Payer Rules  Who is required to report the mandatory reporting information to CMS? • The responsibility for reporting information to help identify whether a group health plan is (or has been) a primary plan to Medicare falls upon the “entity serving as an insurer or third party administrator for a group health plan...and, in the case of a group health plan that is self-insured and self-administered, a plan administrator or fiduciary.” • CMS refers to entities that are responsible for complying with the reporting requirements under Section 111 as “responsible reporting entities” (RREs).
  • 33. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 33 Medicare Secondary Payer Rules What plans are subject to the Section 111 reporting requirements? • Many types of group health plans are subject to the MSP rules in general. • Health FSAs and HSAs are not, but HRAs are. ⁃ No reporting if annual benefits are less than $5,000. ⁃ ICHRAs can be subject.
  • 34. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 34 Medicare Secondary Payer Rules What information should be reported to CMS? • CMS must be provided information regarding all individuals meeting the definition of an “active covered individual.” • In general, an active covered individual is someone who may be Medicare eligible and currently is employed, or the spouse or other family member of a worker who is covered by the employed individual's group health plan and who may be eligible for Medicare and for whom Medicare would be secondary payer.
  • 35. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 35 Medicare Secondary Payer Rules For mandatory reporting purposes, CMS has defined “active covered individuals” in its User Guide to include all individuals covered in the group health plan who— • are ages 45 through age 64 with coverage based on their own or a family member’s current employment status; • are age 65 and older with coverage based on their own or a spouse’s current employment status; • have been receiving kidney dialysis or have received a kidney transplant, regardless of their own or a family member's current employment status; or • are under age 45, are known to be entitled to Medicare, and have coverage in the plan based on their own or a family member’s current employment status regardless of their age.
  • 36. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 36 Medicare Secondary Payer Rules How and when should information be reported to CMS? • Information may be submitted only through an electronic process under which new group health plan RREs will register online through a secure website using an interactive web portal designed for that purpose. • Once data has been submitted, CMS will work with the RREs to set up the data reporting and response process, and it will use the information to ensure that payment is made in the proper order and to pursue recovery activities. • CMS has indicated that RREs must submit information on a quarterly basis
  • 37. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 37 Medicare Secondary Payer Rules What the penalties for failure to comply with Section 111 reporting requirements? • Entities that fail to comply with the MMSEA Section 111 reporting requirements are subject to a civil monetary penalty of $1,000 for each day of noncompliance for each individual for which information should have been submitted. • This fine is in addition to any other penalties prescribed by law and any potential claims under the MSP regulations (e.g., a claim by Medicare that the group health plan should have paid primary to Medicare).
  • 38. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 38 PART D MEDICARE
  • 39. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 39 Medicare Part D For those employee who are eligible for Medicare Part D benefits, what disclosure must an employer provide them? • Each year before October 15th, an employer must provide a notice to those eligible employees whether its prescription drug plan is either “creditable” or “noncreditable.”
  • 40. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 40 Medicare Part D In what other situations must the notice be distributed? • Prior to an individual's initial enrollment period (IEP) for part D—the timing of the IEP varies according to several factors; • Prior to the effective date of coverage for any part D eligible individual that enrolls in the employer's prescription drug coverage—the timing of the effective date of coverage varies for each individual; • Whenever the employer no longer offers prescription drug coverage or changes it so that it is no longer creditable or becomes creditable—the timing of a change in coverage generally varies according to the employer's actions; and • Upon request by the part D eligible individual—the timing of a request varies according to the individual's actions.
  • 41. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 41 Medicare Part D Why does an employer have to give this notice? • If an employer’s prescription drug coverage is not considered “creditable,” the employee may be subject to a late enrollment penalty. • A late enrollment penalty may apply after experiencing a lapse in creditable prescription drug coverage for any continuous period of 63 days or longer at any time after the end of the individual’s IEP for Part D. • The penalty amount will be the base beneficiary premiums that would otherwise apply will be increased by the greater of (1) an amount that CMS determines is actuarially sound for each uncovered month in the same continuous period of eligibility; or (2) 1% of the base beneficiary premium for each uncovered month in the period.
  • 42. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 42 Medicare Part D Are there any penalties if an employer either does not provide the notice or provides an incorrect notice to employees? • Neither the law nor the regulations provide mechanisms for CMS to enforce penalties or other sanctions against employers that fail to comply with the disclosure requirements, other than those claiming the retiree drug subsidy. • However, employers that don’t comply with such requirements are likely to encounter adverse employee relations issues.
  • 43. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 43 Medicare Part D Are there any other disclosures that an employer must make under Medicare Part D? • Group health plan sponsors must also notify CMS about creditable coverage status. • The Disclosure to CMS Form that must be used to disclose to CMS whether the group health plan coverage is creditable must be completed and sent electronically through the CMS website (hard copies are not generally allowed). • There is one exception, however. • Entities without Internet access can request that copies of the Disclosure to CMS Form be faxed to them, presumably for completion and return to CMS on hard copy • Notice must be given annually within 60 days after the end of the plan year.
  • 44. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 44 MEDICARE COBRA &
  • 45. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 45 COBRA When can the entitlement of Medicare terminate COBRA coverage? • When any qualified beneficiary (including the covered employee) first becomes entitled to Medicare after electing COBRA coverage, his or her COBRA coverage can be terminated early (i.e., before the end of the maximum coverage period). • This rule does not, however, affect the COBRA rights of other qualified beneficiaries in a family unit who are not entitled to Medicare (for example, the spouse and dependent children of a Medicare-entitled former employee).
  • 46. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 46 COBRA When does Entitlement to Medicare extend the period of COBRA coverage? • When a covered employee’s qualifying event (i.e., a termination of employment or reduction of hours) occurs within the 18-month period after the employee becomes entitled to Medicare, the employee’s spouse and dependent children (but not the employee) become entitled to COBRA coverage for a maximum period that ends 36 months after the covered employee becomes entitled to Medicare. • The covered employee remains entitled to a basic maximum period that ends 18 months after the termination of employment or reduction of hours.
  • 47. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 47 COBRA Does the entitlement to Medicare before electing COBRA terminate COBRA coverage? • No. When any qualified beneficiary (including the covered employee) is entitled to Medicare before electing COBRA, he or she still has the right to elect COBRA coverage. • The COBRA offer cannot be withheld because of Medicare entitlement. • And this coverage may not be terminated early because of the Medicare entitlement.
  • 48. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 48 COBRA Is entitlement to Medicare ever a first qualifying event to trigger COBRA? • The covered employee’s entitlement to Medicare is one of COBRA’s listed qualifying events. • It is a qualifying event only for the spouse and dependent children, not for the covered employee, • But because Medicare entitlement will only infrequently cause a loss of coverage under a group health plan, it will rarely be a COBRA qualifying event. • It is permissible under the MSP rules for Medicare entitlement to cause a loss of coverage for covered retired employees (and their spouses and dependent children).
  • 49. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 49 COBRA Will enrolling in Medicare preserve an employee’s special enrollment rights under Medicare? • COBRA coverage is not considered a group health plan based upon current employment. • Individuals who, in order to retain their COBRA coverage, do not enroll in Medicare when first eligible will not have special enrollment rights under Medicare and may expect to pay more for Medicare when COBRA coverage ends.
  • 50. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 50 COBRA Must a plan still offer COBRA coverage to retirees when alternative retiree coverage is offered? • Yes. Alternative retiree coverage might be offered under the plan covering active employees, or it might be offered under a separate retiree plan. • In either case, the employer cannot avoid its obligation to offer COBRA coverage in connection with the employee’s retirement simply by providing alternative retiree coverage.
  • 51. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 51 COBRA Must a plan offer COBRA to retirees when alternative retiree coverage expires? • The regulations make it clear that if a retiree (and his or her family) are offered but do not elect COBRA and instead choose alternative retiree coverage available for a fixed period of time, no COBRA election must be offered when the retiree coverage expires. • This result would be the same whether retiree coverage is offered under a combined retiree/active plan or under a retiree-only plan.
  • 52. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 52 52 AREAS OTHER
  • 53. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 53 HSAs When is an individual no longer eligible to contribute to an HSA? • Code § 223(b)(7) reads as follows: “Medicare eligible individuals. The [contribution limit] under this subsection for any month with respect to an individual shall be zero for the first month such individual is entitled to benefits under title XVIII of the Social Security Act and for each month thereafter. • An individual can become entitled to Medicare benefits (under Title XVIII of the Social Security Act) for three reasons: age, disability, or end-stage renal disease (ESRD). • Entitlement to Medicare Part A is automatic for some individuals (i.e., a separate application is not required) because they have already applied for and are receiving Social Security or Railroad Retirement Act benefits. • Other individuals must file an application in order to become entitled to Part A benefits.
  • 54. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 54 HSAs Are there any special rules if an employee enrolls in Medicare after age 65? • In Information Letter 2016-0082, the IRS indicated that health savings account (HSA) holders cannot make contributions for months of retroactive Medicare coverage. • This because Medicare coverage typically begins with the month an individual turns age 65, but the actual commencement date depends on when the individual applies for Medicare (or Social Security or Railroad Retirement benefits that trigger Medicare coverage). • Individuals who delay applying for free Medicare Part A are covered retroactively to the month they attained age 65 or for six months, whichever is less. • The IRS explained that the Code sets a zero-contribution limit for months of Medicare coverage and that rule has no exceptions, so months of retroactive Medicare must also reduce HSA contributions.
  • 55. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 55 HSAs (cont.) Are there any special rules if an employee enrolls in Medicare after age 65? • As a result, an HSA account holder who overcontributes because of retroactive Medicare coverage can be subject to a subject to a 6% excise tax under Code Section 4973, unless the excess contribution and earnings are withdrawn by the federal tax return filing deadline (including extensions) for the contribution year. That is April 15, 2020 for 2019. • Timely withdrawals of excess contributions are not subject to the 20% additional tax for non-medical distributions. • The additional income tax also does not apply to distributions made after an HSA account holder attains age 65, so even if the excess is not timely withdrawn, it can be withdrawn later without incurring this additional tax.
  • 56. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 56 HSAs Can an HSA be used to reimburse an individual for Medicare premiums? • Yes. Deductible health insurance premiums (other than for a Medicare supplemental policy) for an account holder who is age 65 or older can be paid or reimbursed through an HSA on a tax-free basis, including medical premiums for an employer’s insured or self-insured retiree health coverage. • When premiums for Medicare Part A (hospital and inpatient services), Part B (physician and outpatient services), Part C (Medicare HMO and PPO plans), or Part D (prescription drugs) are deducted from Social Security benefit payments received by an account holder who is age 65 or older, he or she can take a tax-free HSA distribution equal to the Medicare premium deduction. • HSAs generally cannot be used by retired account holders for their health insurance premiums prior to age 65—with the exception of COBRA coverage (or premiums paid while receiving unemployment.
  • 57. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 57 HIPAA Is Medicare coverage considered “creditable coverage” for HIPAA purposes? • Medicare is subject to HIPAA’s certification requirements under the PHSA and thus count as creditable coverage, but they are not otherwise subject to HIPAA’s portability provisions (e.g., PCEs, special enrollments, and nondiscrimination) because they do not constitute “group health plan” coverage as defined in the PHSA, ERISA, or the Code.
  • 58. Copyright 2020 – Not to be reproduced without express permission of benefitexpress 58 QUESTIONS?
  • 59. Copyright 2020 – Not to be reproduced without express permission of benefitexpress Julia Goebel Chief Marketing Officer jgoebel@mybenefitexpress.com Attorney at Law larry@larrygrudzien.com Larry Grudzien Contact information