The document outlines the schedule and responsibilities for setting up and running a sports tournament event. It details the timing of activities from initial committee setup at 8:45am through takedown completion by 2:30pm. Responsibilities are assigned for equipment preparation, participant arrival guidance, game officiating, scorekeeping, food distribution, and prize coordination. The goal is for all volunteers to fulfill their roles to ensure the smooth operation of the various event elements from open to close.

1. Start Time End Time Activity Committee Responsibilities
08:45 09:00 Committees meet outside gym entrance to organize and begin set up. Refer to position chart. To arrive prepared and on time.
09:00 09:05 Attendance and Equipment checklist is completed. Review of everyone's positions and run of play. Ensure everything needed for the event is present. This includes attendance, equipment, food and beverages. Make sure everyone knows what they are doing for set up and the day.
09:00 09:45:00 Committees do their part to set up the event in a timely manner To make sure everyone is doing their part in helping to set up the event before participants begin arriving. See attached checklists for setup roles and responsibilities
09:45 10:15 Teams begin arriving. Everyone should be in their positions and do their part where needed. Participants start arriving.All equipmet and tables are set up and people are ready to serve the participants into the event.
10:15 10:25 MC covering rules and prizes to participants Make sure the teams understand the rules and know where to go/ what to do
10:25 10:30 Teams spread out to courts and prepare for game play. Everyone is in proper position for the games to begin, (scoreboards, refs), People on tables are encouraging raffle and food sales.
10:30 10:43 First round: Refs start games on time/end games on time. everyone is doing something to aid the event. MCs/Floaters are actively updating the tournament draw for participants.
10:50 11:03 Second Round: Scorekeepers give scores from each game on their court to the MC table. Sheets should have both scores, the court number, team names, and the score keeper name.
11:10 11:23 Third round of games.
11:30 11:43 Fourth round of games. Make sure all game scores are brought to MC desk.
11:50 12:03 Fifth round of games Set up table for Subway distribution.
12:00 12:25 MC directs participants towards subway Have garbages in accessible positions for participants. Update tournament draw, maybe small give away game or something to engage participants
12:25 12:38 Sixth round of games
12:45 12:58 Seventh Round of games Refs/Score keepers can rotate courts if they want. Everyone and all equipment is at their stations.
13:00 13:10 Courts will take ten minutes on break to count scores and rank teams, top four teams move on
13:10 13:23 Semi Finals
13:30 13:43 Gold and Bronze Medal Games Score keeprs and refs not doing anything can have the prizes ready
13:45 13:55 Final teams are given their rewards and closure of the event begins. Tables should stay up as long as possible to increase funds. People can begin collecting equipment/cleaning up trash.
13:55 14:30 Take down of event. Refer to position chart for guidance. Must be done by 2:30 Everyone should be doing something. Operations is in charge of returning equipment to Antonio and Hilary. Raffle will be drawn after and the winner will be posted on instagram with instructions on how to win.