HRM : Personnel Planning is fundamentally about matching human manpower forces to the strategic and operational needs of the organization and securing the full utilization of these manpower forces for obtaining fully, the goals and objectives of the organization. Here I'm focusing on HRM activities of a library,

1. HRM Process:
Mohammed Havas K V, Roll No : DLISB2031
Dept. of LIS, University of Delhi
Personnel Planning

2.  Human Resources (HR) are the most vital and Valuable ones
that enable utilization of all other resources effectively.
 Library is a combination of Documents, Staffs & Users.
The staff is referred to as ‘Man Power’ (Human Resource).
 Man Power is the basic work force within a Library.
When this work force is used for performing creative and
potential tasks to obtain the basic objectives of the
Library, that is Human Resource.
 To obtain and retain the human resource of an Organization
(Library), is called Human Resource Management (HRM).
Human Resource:
An Overview

3. What is
HRM ?
 HRM (Human Resource Management) deals with the
effective and efficient management of an Organization’s
(Library’s) employees.
 All HRM functions must link to each other and to
Organization’s goals and strategies.
 Human Resource Management aims to ensure that
Organizational objectives are achieved by getting the
right quantity, quality and skills mix of employees at
the right time.
 Personnel planning is one of the most important factors
in HRM.

4. Personnel
Planning
Selection,
Recruitment
of Employees
Personal
Training and
Orientation
Task Analysis &
Evaluation
Safety &
Health
Labour
Relations
Quality of Work &
Rewards
HRM Activities
Human Resource personnel planning enables to meet current and future demands for talent, allowing
human resource managers to anticipate and develop the skills most valuable to an organization
(Library) , and providing the enterprise with the optimal balance of staff in terms of available skill-sets
and numbers of personnel. (Personnel Planning is one of the Key factors of HRM).

5. HRM :
PERSONNEL
PLANNING
 Human Resource Personnel Planning is the
process that helps Organizations (Library) to
provide adequate human resources to achieve
their current and future Organizational
Objectives.
 They aim to ensure that Organizational
objectives are achieved by obtaining the right
quantity and quality of employees at the right
time and right costs, with appropriate skills.
 ‘Human Resource Personnel Planning’ also
involves analysis of Staffing impacts of
Organizational growth, decline or diversification
and consequent development of corresponding
recruitment, re-skilling, outsourcing and re-
deployment or redundancy strategies.

6. SCOPES OF
HRM: PERSONNEL PLANNING
 It present an inventory of existing man power of the Organization (Library).
 Analysis of this resource helps in ascertaining the status of the available personnel
and to discover untapped talent presently available with the organization (Library).
 Helps in determining the short fall or surplus of the resource by comparing the total
resource needs with the present supply.
 Helps in projecting future HR needs.
 Initiation of new projects / programs under supply of talented and creative
employees.
 Designing training programme for different categories of human resource.

7. ELEMENTS OF
HRM : PERSONNEL PLANNING
Estimating Man
Power requirements
quantitatively &
qualitatively
Selection and
Recruitment of
Employees
Induction and
Deployment
Development of
Knowledge and
Skills
Performance
assessment,
counselling and
coaching
Communication

8. Estimating Man Power requirements
quantitatively & qualitatively
 It is the Process of forecasting the future human
resource requirements of the organization (library)
and determining as to how the existing human
resource capability of the organization (library) can
be utilized to fulfill the requirements.
Demand
Forecast
Future
HR
Supply
Current
HR
Supply
Qualitative Considerations
Quantitative Considerations
 Number of Employees needed in each Sector /
Section of the Library Service.
 Employees needed for Future expansion
Programs of the Library.
 Vacancy filling (No. of employees for filling
Retirement/Resignation/Promotion/Demotion/
Transfers/Dismissals Vacancies)
 Work load analysis : It includes and studies
auditing of human resources, study of work
standards and demand analysis.
 Preparation of Skill Inventory : It covers data
regarding skill and work priorities pertaining to
work of different categories of workers.
 Evaluation of recruiting employees based on
technical skills.

9. Planning on Selection and
Recruitment of Employees
 Planning on Recruitment and Selection of employees is an
important operation in HRM, designed to maximize
employee strength in order to meet the employer's
strategic goals and objectives. It is a process of sourcing,
screening, shortlisting and selecting the right candidates
for the required vacant positions.
Action Plan on Selection &
Recruitment of Employees include:
• Evaluation of Qualifications of employees must have.
• Mode of Job advertisement (Newspaper / Social Media/
Posters / Notices / Verbal Communication etc.)
• Mode of Recruitment (Ability tests / Interview /
Graduation Score / Experience etc.)

10. Induction and Deployment
Action Plans on Induction and Deployment in
HRM include:
• Planning an Orientation for newly
appointing employees of the library.
• Planning on division of Employees in
different service sectors of the library
according to their skill / interest.
 Induction : It is the task of introducing the new
employees to the library (Organization) and it’s
policies, procedures and rules.
 Deployment : Process of using personnel in an
effective and efficient way. (Arrange /manage /
give positions to the employees.)

11. Development of Knowledge and Skills
 Short term Courses for employees in different
areas.
 Introduction of new technologies and software
in Library services.
 Technical based practical demonstrations with
the help of experts. Etc.
 Increments in Salary for the employees who
earned extra knowledge on their particular
field. (Promoting to engage employees in skill
based trainings).
Action Plans on Development of Knowledge and
Skills of the Employees:
Performance assessment, counselling
and coaching
Communication
 Making a platform for Sharing of ideas
among the employees.
 Planning to create a good
communication channel
among employees of a
library / firm is important.
Quality Circles (QC) which is the current
method of opening up news channels of
communication in participative management is
an important means of communication. Quality
Circles are small groups of employees without
any discrimination of their positions and rank
who normally work together, meeting regularly
to agree upon ways of improving quality,
productivity and other aspects of their day to
day working arrangements.

12. 1. Analyze
Objectives
2. Inventory :
Current Human
Resources
3. Forecast
Demand
4. Estimate
Gaps
5. Formulate
Plan
6. Implement
Plan
7. Monitor,
Control and
Feedback
Step I
Analyze the objectives of your organization
Step II
Make an inventory of current human resources
Step III
Forecast your HR demand
Step IV
Determine the number and extent of skills gaps
Step V
Draw up an action plan
Step VI
Integrate and implement the plan
Step VII
Monitoring, measurement, and feedback
7 Steps of
HRM: Personnel Planning
HRM:
Personnel
Planning

13. SUM UP
• Personnel Planning in HRM (Human Resource
Management) is the continuous process of systematic
planning ahead to achieve optimum use of a library's
most valuable asset— quality employees.
• Personnel Planning is a strategy used by a library to
maintain a steady stream of skilled employees while
avoiding employee shortages or surpluses.
• Analyzing Labor Supply, Forecasting Labor Demand
and Balancing Labor Demand With Supply are the
basic key factors of Personnel Planning.
• A good Personnel Planning can ensure qualified
working staffs & professionals in a library.

14. References
1. Human Resource Planning (Unit 14) www.egyankosh.ac.in
2. Michael Armstrong, Stephen Taylor, “ARMSTRONG’S HANDBOOK OF HUMAN RESOURCE
MANAGEMENT PRACTICE” – 13th edition.
3. Human Resource Management in Libraries, Tutorial by Nabi Hasan (SwayamPrabha- Jamia
Millia Islamia, New Delhi)
https://www.youtube.com/watch?v=n_5QJIf4oWY&t=1532s
4. Why Is Human Resource Planning Important ?
https://itchronicles.com/human-resources
5. Human Resource Development and Library
https://www.lisbdnetwork.com/human-resource-development/
6. https://open.lib.umn.edu/humanresourcemanagement/chapter/1-1-what-is-human-
resources/ (HRM – LIBRARIES)

15. 7. Human Resource in Libraries by Kevin Conrad Tansiongco
https://www.slideshare.net/KevinConradTansiongc/human-resource-in-the-libraries
8. Human Resource Management by Soumyashree Panigrahi
https://www.slideshare.net/soumyashree85/human-resource-management-2179947
9. Employee Induction
https://www.peopleworks.in/cloud-hr-software/employee-induction/
10. HRM Graphics & Vectors : www.freepik.com