How to Prepare a Project Report for Bank Loan Approval

1. HOW TO PREPARE A PROJECT REPORT FOR BANK LOAN
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AUTHOR :SHIV786
https://taxguru.in/finance/prepare-project-report-bank-loan-approval.html
In this aspiring India, youth of India, wants to start their own business. But to start own business, Entrepreneur
require initial capital, which is not available with youth in starting phase of their career. The Government of
India wants that more and more businesses can be started in India, so that more employment can be provided and
more revenue can be generated for government in form of taxes. To provide initial capital to entrepreneurs,
Government of India has started Mudra Loan few years back where loans are provided to entrepreneurs at low
cost and with minimum formalities. For Getting Loans from Bank, you require basis documents like:
? PAN Card, Aadhar Card and Photo of Owner
? GST Registration Certificate, if applicable
? ITR of Last 3 Years – If you have no ITR for Past years then you can file your Last 3 years ITR with
paying Late Fee and Taxes, if applicable
? Mudra Loan Application Form
? Udyam Registration Certificate
? Detailed Project Report
A project report is a detailed document that outlines the various aspects of a business project. When applying for
a loan from a bank, a well-prepared project report can make all the difference in securing funding. The report
should contain all the necessary information about the project to help the bank assess the feasibility of the project
and the likelihood of repayment. In this article, we will try to discuss all essential points that must be present in a
project report, so that Bankers can easily understand your business and after analyzing your case, funding can be
provided to you.
Project report is a customized document that require deep analysis of business and should be prepared with due
care otherwise your loan application may be rejected. Here, we are going to discuss a general Performa of
project report. Original reports may vary from case to case basis.
Executive Summary
The executive summary is a brief summary of the entire project report. It should provide an overview of the
project, the amount of funding required, and the expected return on investment. The executive summary should
be concise and provide an overview of the most important aspects of the project.
Company Profile

2. The company profile should provide an overview of the company, its history, and its current operations. It
should also include the company’s legal structure, ownership, and management team. The bank will want to
know who they are lending money to, so it’s essential to provide a comprehensive profile.
Project Description
The project description should provide a detailed overview of the proposed project. It should include the
project’s objectives, scope, and timeline. The description should also highlight the project’s unique features and
benefits.
Market Analysis
The market analysis should provide an overview of the industry and market in which the project will operate. It
should include information about the market size, growth potential, and competitive landscape. The analysis
should also highlight the target market and the project’s position within the market.
Marketing Plan
The marketing plan should outline the project’s marketing and sales strategies. It should include a description of
the target market, pricing strategy, and promotion plan. The plan should also include sales projections and a
timeline for achieving sales targets.
Production Plan
The production plan should outline the project’s production process. It should include details about the raw
materials required, the manufacturing process, and the equipment and facilities needed. The plan should also
highlight any potential bottlenecks and the steps taken to mitigate them.
Management Plan
The management plan should provide an overview of the project’s management structure. It should include
details about the management team and their roles and responsibilities. The plan should also highlight the team’s
experience and qualifications.

3. Financial Plan
The financial plan is one of the most important aspects of the project report. It should provide a detailed financial
analysis of the project, including a projected income statement, balance sheet, and cash flow statement. The plan
should also include a break-even analysis and a sensitivity analysis.
Risk Analysis/ SWOT Analysis
The risk analysis should identify and assess the potential risks associated with the project. It should include
details about the project’s vulnerabilities and the steps taken to mitigate them. The analysis should also highlight
any external risks that could impact the project’s success.
Legal Documentation
The legal documentation should include all the necessary legal documents related to the project. This could
include licenses, permits, contracts, and agreements. The bank will want to ensure that all the necessary legal
requirements have been met before approving the loan.
Project Implementation Schedule
The project implementation schedule should outline the timeline for the project. It should include details about
the project’s milestones, deadlines, and the resources required to complete the project. The schedule should be
realistic and demonstrate that the project can be completed within the proposed timeline.
Projected Cash Flows
The projected cash flows should provide an overview of the project’s cash inflows and outflows over the
project’s lifetime. It should include details about the sources of funding, the projected revenue, and the project’s
operating expenses. The projected cash flows should be realistic and demonstrate the project’s financial viability.
Loan Repayment Plan
The loan repayment plan should outline the repayment terms of the loan. It should include details about the
repayment period, the interest rate, and the collateral required for the loan. The plan should also include a
repayment schedule that demonstrates the borrower’s ability to repay the loan.
Author’s Remark
A well-prepared project report is essential to secure a loan from a bank. The report should include all the
necessary information about the project, including a detailed financial analysis, market analysis, and risk
analysis. By including above essential points outlined in this article, you can increase your chances of loan
approval and secure funding for your business project.
FAQs
Q.1 What is a project report?
Ans. A project report is a detailed document that outlines the various aspects of a business project, including its
objectives, market analysis, financial analysis, and risk analysis.
Q.2 Why is a project report necessary when applying for a bank loan?

4. Ans. A project report is necessary when applying for a bank loan because it provides the bank with all the
necessary information about the project to assess its feasibility and the likelihood of repayment.
Q.3 What should be included in the executive summary of a project report?
Ans. The executive summary of a project report should include a brief overview of the project, the amount of
funding required, and the expected return on investment.
Q.4 What is a break-even analysis?
Ans. A break-even analysis is a financial analysis that determines the point at which a project’s revenue equals
its expenses. It is used to determine the minimum sales volume required to cover the project’s costs.
Q.5 What is a sensitivity/ SWOT analysis?
Ans. A sensitivity analysis is a financial analysis that determines the impact of changes in key variables, such as
sales volume or production costs, on a project’s financial performance. It is used to identify potential risks and
opportunities for the project.
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Disclaimer: This article is for the purpose of information and shall not be treated as solicitation in any manner
and for any other purpose whatsoever. It shall not be used as legal opinion and not to be used for rendering any
professional advice. This article is written on the basis of author’s personal experience and provision applicable
as on date of writing of this article. Adequate attention has been given to avoid any clerical/arithmetical error,
however; if it still persists kindly intimate us to avoid such error for the benefits of others readers. The Author “
CA. Shiv Kumar Sharma” can be reached at mail –shivsharma786@gmail.com and
Mobile/Whatsapp–9911303737