The document provides a timeline and checklist for organizing a hackathon over a 3 month period. It outlines key tasks 1-3 months before such as choosing partners, location, and website development. 2 months before focuses on securing sponsors and judges. 1 month before finalizes sponsors and schedules technical talks. The weeks and days leading up finalize food, shirts, and ensure internet connectivity. During the event social media is handled, hacks are documented, and issues are addressed. After awards are given, demos are shared, and feedback is collected to improve future hackathons.

1. Heykathan
First Maldivian Hackathon

2. 3 months before
• Chose Key Partners
• Hackthon Format (12/24/48 hrs)
• Name, Logo & Design Standards
• Website (focused on sponsors)
• Location (Requirements to help selection)

3. 2 months before
• Key Sponsors (Get big sponsors onboard first)
• A Feed with updates for public
• Finalize Location
• Contact potential Judges

4. 1 month before
• Sponsors (Finalize, Big & Small)
• Preliminary Schedule (Tech Talks, Hacks &
Awards)
• Judges (will public be involved in voting??)
• Tech Talks (find talkers)
• Website & Start Outreach
• Ask for Hackers to submit their Groups &
Projects
• Close Groups submissions after 15-20 Days

5. 3 weeks before
• T-shirt Design (other goodies??)
• Food (Find a caterer)
• Tech-Talks (most should be finalized)
• Keep updating website (sponsors, judges,
schedule & talkers)

6. 5 days before
• Finalize (tech talks, sponsors, judges &
schedule)
• Participate count (Order food, t-shirts &
goodies based on this count. 10-20% buffer)
• Posters & Banners
• Double check internet connection

7. Day before / During
• Backup plan (internet, power cords, food, etc)
• Social Media handler
• Video Documenting the Hacks & Talks
• Assign a person to take all complains and issues
from participants
• Live stream Event
• Choose Winners and Award (After or at the
End of Hackathon)

8. After Hackathon
• Demo Hacks on the website
• Thank Sponsors, Judges and Participants
• Get Feedback for next Hackathon
• Party?