The AUCC provides funding to student organizations to help them achieve their goals. It oversees student activity fees to ensure funds are used fairly and benefit the entire AU community. To receive funding, clubs must submit requests at least 4 weeks in advance and by March 30th for spring 2016. The AUCC reviews requests weekly and will fund up to $50 for refreshments, $15 per t-shirt, half of conference costs up to $1,500 per person, and $75-$150 for speakers depending on expected attendance. Funds must be used as requested within 30 days or they will be recalled.

1.
AUCC
Spring
2016
Funding
Principles
AUCC’s
role
is
to
provide
resources
to
recognized
student
organizations
that
allow
each
to
fulfill
the
goals
of
its
charter.
As
a
steward
of
Student
Activity
Fees,
AUCC
is
required
to
make
sure
that
funds
are
used
fairly
and
equitably
and
for
events
and
opportunities
that
benefit
the
entire
AU
community.
AUCC
promotes
events
that
provide
an
inclusive
environment
on
the
American
University
Campus.
It
wants
clubs
to
market
themselves
in
a
way
that
ensures
an
effort
to
increase
membership
and
community
participation
through
club
involvement.
Through
this
initiative
clubs
must
exhibit
sustainability
and
fiscal
responsibility.
Furthermore,
clubs
should
collaborate
with
each
other
and
academic
departments
on
campus.
1. It
is
recommended
that
AU
Clubs
and
Organizations
need
to
have
their
Funding
Request
in
4
weeks
before
they
need
funds
for
an
event.
Please
be
advised
that
AUCC
will
disregard
all
funding
requests
turned
in
less
than
a
week
before
the
event.
2. AUCC
considers
funding
requests
each
Wednesday.
a. The
AUCC
team
will
allow
for
one
week
to
review
the
club’s
funding
request.
b. AUCC
will
transfer
the
funds
into
your
UC
Allocation
account
at
most
one
week
after
the
allocation
notice
or
appeal
process.
c. Following
the
allocation
notice,
clubs
will
have
2
weeks
for
appealing
the
decision.
Clubs
are
encouraged
to
meet
with
their
AUCC
Club
Consultants
throughout
the
funding
process.
Appeals
to
financial
decisions
are
welcomed
within
a
week
of
the
funding
notice.
All
decisions
are
based
on
AUCC
funding
policies.
d. March
30th
is
the
Spring
2016
deadline
for
funding
requests.
AUCC
is
enforcing
new
limits
to
control
funding
for
refreshments
and
promotional
materials.
AUCC
wants
refreshments
and
promotional
materials
to
be
pertinent
to
the
organization’s
purpose
or
mission.
Food
and
Marketing
Fundraisers:
1. $50.00
maximum
for
Food/Refreshment
per
event
per
club
(Food
based
events
will
have
a
$10.00
maximum
per
person
cost
for
refreshments)
a. Cultural
events,
celebrations,
and
observances
are
events
at
which
the
food
is
a
key
part
of
the
activity.
b. Workshops,
speakers,
and
general
meetings
qualify
for
refreshments
and
are
capped
at
$50.
2. $15.00
maximum
per
T-­‐shirt
per
club.
If
T-­‐Shirts
are
being
used
as
fundraisers
clubs
are
expected
to
collect
revenue
per
shirt
for
every
additional
shirt
more
than
the
number
of
club
members
listed
in
SON.
a. Shirts
sale
price
must
be
at
least
50%
of
the
initial
cost
of
the
shirts.

2.
b. If
there
are
14
members
of
your
club
and
you
order
50
shirts,
you
would
be
expected
to
collect
at
least
50%
of
the
cost
of
36
shirts.
3. AUCC
Fundraising
Guidelines:
AUCC
will
fund
goods-­‐for-­‐sale
fundraising
projects
up
to
$300,
and
will
match
50%
of
what
you
then
raise.
Travel
4. AUCC
will
fund
half
of
all
conference
related
costs
for
registration,
transportation
to
and
from
the
city
of
the
event
and
lodging
up
to
a
$1,500
per
person
maximum.
All
AUCC
allocations
are
determined
on
a
per-­‐person
basis
and
if
the
number
of
students
traveling
changes,
the
allocation
will
be
amended.
a. AUCC
looks
for
the
significant
impact
of
a
conference/event
on
the
AU
community
before
allocating
funds.
b. Students
must
submit
a
Student
Activities
Student
Travel
Itinerary
Form
to
Student
Activities
30
days
before
traveling.
c. Note:
Student
Activities
requires
students
to
work
with
staff
advisors
to
complete
travel
forms
and
book
travel.
Do
not
book
travel
independently,
as
you
will
not
be
reimbursed.
Metro
SmarTrip
cards,
taxis
and
local
travel
at
an
event
are
not
funded
by
AUCC.
5. Speakers
and
Co-­‐sponsorships:
AUCC
will
allocate
up
to
a. $75
for
an
event
with
expected
attendance
under
100
people.
b. $150
for
an
event
with
an
expected
attendance
from
101
to
200
people
c. Events
will
more
than
200
people
will
be
funded
on
a
case-­‐by-­‐case
basis.
6. All
events
must
be
open
to
the
public.
*Please
note
that
if
allocated
funds
have
not
been
used
in
30
days,
AUCC
will
recall
the
money
and
distribute
it
out
to
other
clubs.
Funds
may
ONLY
be
used
for
what
clubs
have
requested
the
money
for,
and
NOT
for
anything
else.
Clubs
found
in
violation
of
this
will
be
banned
from
using
AUCC
funds
for
the
rest
of
the
semester.
In
order
to
be
more
time
and
fiscally
efficient,
AUCC
will
no
longer
fund
the
following:
• Individual
club
member
dues
• General
office
supplies:
markers,
pens,
computer
paper,
chalk,
and
poster
boards
• Metro
SmarTrip
Cards
• Printing/Utensils
• Latex
balloons
• Candles,
matches,
lighters
• Food
and
Beverages
for
General
Body/
Executive
Board
Meetings*

3.
AUCC
will
take
into
consideration
the
following
with
each
request:
1. Is
the
event
open
to
the
general
student
body?
2. Was
this
event
successful
in
the
past?
3. Has
this
event
been
marketed,
and
how?
4. What
is
the
club’s
size
and
how
often
does
the
club
meet?
5. How
has
the
club
handled
finances
in
the
past?
6. How
many
requests
have
been
made
this
semester/year?
7. Were
evaluations
submitted
for
previous
events?
8. Are
the
funding
requests
higher
than
the
total
amount
members
paid
in
Student
Activities
Fees?