The document provides rules and instructions for filing vocabulary by organizing personal names into filing segments, units, and items. It explains that a filing segment is the whole name, which is broken into units of last name, first name, and middle name. These units are then organized into items - individual characters that are alphabetized left to right. More examples are given to demonstrate organizing names into these filing units and items. The document also covers sorting names for alphabetizing, with a rough sort grouping by first letter and fine sort listing in true alphabetical order.

1. Filing Vocabulary Filing Made Easy Rules 1-5

2. Filing Segment Refers to the whole name that something is filed under Jackie Earle Haley Charlotte Gilman Perkins Charlie T. Parker

3. Filing Unit Pieces of a Filing Segment Personal Name Filing Rules are organized in the following unit order: Last Name (Surname) First Name (Given Name) Middle Name or Initial Remove all punctuation or spaces in a single unit, and squeeze characters together.

4. Step 1 - Organizing Units Indexing & Coding is the process of marking the text in Unit Order Filing Unit Order : Last Name First Name Middle Name 2 3 1 Jackie / Earle / Haley 2 3 1 Charlotte / Gilman / Perkins 2 3 1 Charlie / T / Parker

5. Step 1 - Organizing Units (cont.) 2 3 1 Jackie / Earle / Haley 2 3 1 Charlotte / Gilman / Perkins 2 1 Charlie / Parker Unit 1 Unit 2 Unit 3 Haley Jackie Earle Perkins Charlotte Gilman Parker Charlie T

6. More Examples of Filing Units Susan Saint John  Mary-Jo Fuller  J. Edgar Hoover  Sally Sander-Day  Barney O’Shea  2 1 Susan / SaintJohn 2 1 MaryJo / Fuller 2 3 1 J / Edgar / Hoover 2 1 Sally / SanderDay 2 1 Barney / OShea

7. More Examples (cont.) 2 1 Susan / SaintJohn 2 1 MaryJo / Fuller 2 3 1 J / Edgar / Hoover 2 1 Sally / SanderDay 2 1 Barney / OShea Unit 1 Unit 2 Unit 3 SaintJohn Susan Fuller MaryJo Hoover J Edgar SanderDay Sally OShea Barney

8. Filing by Item Items are individual characters of a Filing Unit May be letters or numbers Alphabetized left to right, one character at a time

9. Step 2 - Organizing by Item Order of Alphabetizing by Item *: Nothing before something Words (all others) *More rules to come! Unit 1 Unit 2 Unit 3 H aley Jackie Earle Pe rkins Charlotte Gilman Pa rker Charlie T Unit 1 Unit 2 Unit 3 H aley Jackie Earle P a rker Charlie T P e rkins Charlotte Gilman

10. More Examples of Filing by Item Unit 1 Unit 2 Unit 3 Sai ntJohn Susan F uller MaryJo H oover J Edgar San derDay Sally O Shea Barney Unit 1 Unit 2 Unit 3 F uller MaryJo H oover J Edgar O Shea Barney Sa i ntJohn Susan Sa n derDay Sally

11. Sorting for Alphabetizing Rough Sort Group Coded Filing Segments together by first letter, or by a group of letters (A-G, H-R, S-Z) Fine Sort List Coded Filing Segments in alphabetic order Nothing before something Arabic Roman Words

12. Rough Sorting Unit 1 Unit 2 Unit 3 Johannes Bart Perkins Carl J Johannsen Karl Johanson Meryl Parks Chris Perkson Sally Johannes K Saul Unit 1 Unit 2 Unit 3 J ohannes Bart J ohannsen Karl J ohanson Meryl J ohannes K Saul P erkins Carl J P arks Chris P erkson Sally

13. Fine Sorting Unit 1 Unit 2 Unit 3 Johannes Bart Johannsen Karl Johanson Meryl Johannes K Saul Perkins Carl J Parks Chris Perkson Sally Unit 1 Unit 2 Unit 3 Johannes B art Johannes K Saul Johann s en Karl Johan s on Meryl P a rks Chris Perk i ns Carl J Perk s on Sally