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- 3. ERP – EnterpriseResource planning ERP is an application software that integrates all departments and functions across a company onto a single computer system that can serve all those different department’s particular needs. • Thus: • It integrates data • It Processes the data and • It Reproduces the data as per the requirement FOR • ENTIRE ENTERPRISE
- 4. Object Migration Program A TableA Screen A Program A Table A Screen A Program A Table A Screen A Development Corrections and Transport QA Testing Production
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- 6. Finance and Controlling(FICO)
- 7. Organizational Structure • Thesystem can be configured to reflect a company’s • organizational structure and has the flexibility to incorporate • future changes in that structure. • Chapter Objectives – Describe the Organizational Structure and how it relates to the – Financial Accounting module. – Define each Organizational Unit in the structure related to the – Financial Accounting module.
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- 9. Chart of Accounts CreditControl Area Company Code Dunning Area Business Area Client Financial Module (Organizational Structure)
- 10. Overview Diagram :FI CO Module
- 11. SAP FICO Overview •Sub-Modules in FICO – Financial Accounting • General Ledger • Accounts Payable • Accounts Receivable • Assets Accounting • Bank and Cash Accounting – Controlling • Cost Center Accounting • Product Cost Controlling • Profit Center Accounting • Profitability Analysis External Accounting Internal Accounting
- 12. Sub-Modules of FI •General Ledger • Accounts Receivable • Accounts Payable • Banks • Fixed Assets • Travel Management
- 13. FI Integration Księga odbiorcó w (FI-AP) Accounts Receivable Genera l Ledger Account s Payable Vendor1 5 0 12 0 30 Customer 1 30 5 0 Receivables Payables Fixed Assets Building1 12 0 Buildings Integration of system sub-modules 8 0 Equity
- 14. FI – COIntegration Account s Payable Księga odbiorcó w (FI-AP) Accounts Receivable Genera l Ledger Fixed Assets Vendor 1 5 0 12 0 30 Customer 1 30 5 0 Receivables Payables Building 1 12 0 Buildings 8 0 Assets Contr olling Ledge r
- 15. Account Groups forGL Accounts
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- 18. Country andgroup charts of accounts User defined financial statements Business area balance sheets Summary accounts for reporting and inquiry Screen painting based on the account Value based security Workflow enabled authorisation Realtime update of control accounts from subledgers Foreign currency revaluations at period end General Ledger
- 19. Accounts Receivable (FI-AR) •Real-time integration with the General Ledger • Integration with Sales and Distribution (SD) and Materials Management (MM) as a part of the Sales Cycle • Credit Management • Incoming Payment Processing • Automatic Dunning Function
- 20. Account s Receivable 30 Customer 1 Accounts Receivable Fully integrated with G/L Central Customer Master Customer created only once Identification and follow-up of all transactions linked to receivables management Sales follow-up and cash collection Customers follow-up and duning Customers dunning and interest calculation Accounts reconciliation and balance confirmation Various analyses
- 21. Real-time integrationwith General Ledger Integrated with Sales and Distribution Work lists to enquire on balances of multiple customers Control account cannot be posted to in other modules ensuring reconciliation with the General Ledger Flexible credit control Tracking of bank guarantees and other statistical postings; advances and security deposits Management of one-time-accounts User definable dunning procedures with multiple dunning Accounts Receivable
- 22. Accounts Payable (FI-AP) •Real-time integration with General Ledger • Integration with Materials Management as a part of the • Procurement Cycle • Outgoing Payment Program • Vendor Correspondence
- 23. Account s Payable Vendor 1 5 0 Accounts Payable Fully integrated with G/L Central Vendor Master Data Vendor created only once Identification and follow-up of all transactions linked to payables management Purchases follow-up and payment realisation Accounts reconciliation and balance confirmation Various analyses
- 24. Account Groups forVendors RM CAPITAL FREIGHT ADMNIST. JOBWORK
- 25. Real-time integrationwith General Ledger Work lists to enquire on balances of multiple vendors Management of one-time-accounts Tracking of bank guarantees and other statistical postings; advances and security deposits Customer-vendor relationship for net payables/receivables Control account cannot be posted to in other modules ensuring reconciliation with the General Ledger TDS deduction supported Accounts Payable
- 26. KKaappi ittaałłyy 8 0 Controllin g Ledge r CO -Controlling Ledger Fully integrated with G/L Fully integrated with all modules (FI, MM, SD, PP, PM, QM) Cost Centers accounting, Orders accounting, Primary and secondary costs follow up. Internal costs allocations - Distribution and assessement cycles. Internal reporting (Cost Centers, Profit Centers) Profitability analysis (customer, product, segment, etc ..) Product costing (plant, family, process, order, etc ..) Internal orders (maintenance, rework, investments, etc ..) Planning (budget, estimate, standard costs, etc ..) Reporting and variance analysis (Act/Plan/Var)
- 27. 12 0 Fixed Assets Building 1 Fixed AssetsLedger Fully integrated with G/L Central assets book Assets groups and different valuation and depreciation methods (Tax, IFRS, etc…) Registration and follow-up of all transactions linked to fixed assets management Assets creation Depreciation calculation and booking Different valuation methods Assets movements Assets under construction and investments follow-up Assets tax calculation and booking.
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- 30. CO Integration Model Costelements Cost centers Calc. C o n t r o l l i n g a r e a P r o f i t C e n t e r Cost object Profitability segments Orders Projects Processes CO- PA CO- PA Revenue elements Calc. EC- PCA . . . Asset portfolio CO- CCA CO- CCA CO- ABC CO- OPA CO- ABC CO- PC AA Labou r Confirm- ation FI HR Equit y AM PM PP Ext. procurmt Materi al MM Billing doc. SD
- 31. Profit Center Accounting Product Cost Controlling Overhead Cost Controlling ProfitabilityAnalysis Balance Sheet Account Expense Account Revenue Account Balance Sheet Account Primary Cost Element Revenue Element Secondary Cost Element Financial Accounting Cost Element Accounting Accrual Cost Element EC- PCA CO PC CO OM CO PA CO CEL FI Cost Elements and Accounts
- 32. Cost Centre Hierarchy AccountsMarketing Admin. Group 102 202 302 402 101 201 301 401 Accounts 101 Marketing 102 Administration 105 Region A 105 205 305 405 CCG2 CCG3 CCG 1 CCG4 CCG5 Branch B Accounts 201 Marketing 202 Administration 205
- 33. CO PC Profit Center Accounting Product Cost Controlling Overhead Cost Controlling CostElement Accounting CO OM CO PA Profitability Analysis How profitable are individual enterprise areas? EC- PCA Profit Centre Accounting
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- 35. Profit Center Accounting Overhead Cost Controlling Financial Accounting EC- PCA CO OM CO CEL FI Company Code0002 Clearing Account 100 Expense Account 100 Company Code 0001 Expense Account 100 Clearing Account 100 $ 100 Cost Element Accounting Sender Receiver Relations per: Cost Element Company Code Business Area Function Area Cost Center Cost Center in Company Code 0001 Cost Center in Company Code 0002 Reconciliation between FI and CO
- 36. Integration With OtherModule (1)
- 37. Fiscal Year VariantDescription K2 K4 V3 Calendar year, 2 special periods Calendar year, 4 special periods Fiscal year, 4 special periods Properties of Fiscal Year Variant “K4” Accounting Organization Data Fiscal Year Variant
- 38. Var. A FromAcct. To Acct. From Per. 1 Year To Per. Year 0001 ALL 1 2000 12 2000 0001 Cus 0 99999 1 2000 12 2000 0001 Ven AAAAAAAAAA ZZZZZZZZZZ 2 2000 12 2000 Account Type (A) + = Valid for all Account Types (masking) A = Assets D = Customers (A/R) K = Vendors (A/P) M = Materials S = General Ledger Accounts Posting Period Variant
- 39. G/L Account Custome r Vendor Createin ... Chart of Accounts and Company Code Client and Comp any Code Activities Create Change Display Master Records - General Information
- 40. Master Record Open Items Configuration Online Parameters PaymentProposal Run Process Proposal Proposal Data Check Payment Summary Payment Advice Payment Run Payment Data Print Program Payment Media Bank Transfer Payment Program Overview
- 41. Master Record Open Items Configuration Online Parameters •Address • Account Control • Bank Details • Account Mgmt. • Paymt. Transaction • Automatic Paymt. • Transactions • Payment Program • Select Open Items • Select Bank(s) • Payment Method • Minimum Amounts • Available Amounts • Block Reason • Cash Discount fields • Payment Method • Payment Block • Specific Bank • Payment Date • Select Accounts • Select Company Codes • Next Payment Date Payment Program Input Data
- 42. KEY JARGONS USEDIN FI MODULE • Account groups • Posting key & Document Type • Period • Line item / Open item / Cleared item • Special GL transaction • Reconciliation Account & Payment Terms • AUC & Retirement • Month End Activities - GRIR clearing, Foreign Exchange • Dunning & Correspondence • Parking & Recurring • Automatic Payment Program • Asset Accounting
- 43. Thank you all and Wishyou a great SAP Experience