The document outlines the design and development of an Exit Exam Preparation Platform intended to assist students in preparing for national exit exams associated with higher education in Ethiopia. It details the existing challenges faced by students at Gambella University regarding exam preparation and aims to create a more organized and efficient online platform that provides notes and assessment-based practice exams. The system will feature user-friendly interfaces for students, instructors, and administrators, facilitating better management of preparation resources and improving student pass rates.

1. 1
Exit Exam Preparation
Platform
Documentation

2. 2
Presentation Overview
Introduction to Project
 Statement of the
problem
 Objective
 Scope and limitation
 Significance
software Requirement
specification
 System analysis
 Sequence diagram
 Activity diagram
 State diagram
 Class diagram
 Interface diagram
System Design
 Design Goal
 System architecture
diagram
 System component
diagram
 System deployment
diagram

3. 3
Introduction
Exit Exam is a test that student must pass to receive
degree and graduate from Higher education institution
Exit Exam Preparation Platform is web application
that host exit exam oriented contents (notes, questions ) which help
students get ready for the test that is given for higher education institutions
graduates.
Provide:
 Template-based notes
 exit-exam oriented
questions
What make it different from others platforms:
1) It develop for exit exam taker:
2) Organized
3) Assessment-based
4) Contents posted are limited exit exam courses
5) Simple navigation

4. 4
Existing System
Gambella University use:
 Tutorial classes
 Exit exam modules:
-> softcopy :-> distributed via telegram group
-> hardcopy: -> placed in library
 Exit Exam orientation and discussions:
: to alert and notify students
 Two Model Exams: at the end of the day
As a
preparation
mechanism
Tutorial classes
given afternoon which is tough time
because of temperature.
Exit exam modules
 softcopy:
: not good distribution method
: occupy storage space
: different document type
 Hardcopy:
: Not enough in number
: costly (printing color, paper)
: content management is hard.
Model Exams
 not enough exams
 not given early
 unable to take model exam more than once
 no answer provided for model exams
Problems

5. 5
Statement of the problem
Last Year, Gambella University Graduate student National
Exit Exam due to lack of preparation gap among other thing . That happen because the current exit exam
preparation mechanism of Gambella university is not both organized and assessment-based
as well as not conducive. If we build conducive exit exam preparation system (platform), it is
possible to increase the number of passing student to 71%
71% Failed

6. 6
Objective to design user friendly user interface
design dynamic and responsive as well as
mobile-first interface for the user
develop simple online examination
system
develop user-friendly note creating,
editing, deleting workspace
develop user-friendly questions forming,
editing, deleting and listing workspace
design user’s role-based workspace
Specific
Develop web-based exit
exam preparation platform
General

7. 7
Scope
Limitation
 User can view their profile
 Registration for using the platform
 Design note preparation, edition, deletion workspace
 Develop course-level and chapter-level exams preparation,
edition, deletion workspace
 Develop online examination system
 Design course progression indicator mechanism
 Administrator control the system
 The proposed system cannot be
accessed with local language
 pop up questions to help student
focus on what they are reading on.

8. 8
 Help graduate taking exams again and again until they become
confident.
 It alarms Ministry of higher Education (MoH) to set up National
level standard Exit Exam preparation system
 Provide flexibility during exit exam preparation process
 Help Instructor to prepare and modify exit-exam oriented notes
and questions easily
 Help university to spend less on exit exam preparation process
 Help the university in monitoring graduate student preparation
status
 Help the Graduate students to familiarize themselves with
online examination system’s
 Increase the number of passing Graduate students
Significance

9. 9
System Requirement Specification
Functional requirement Non Functional requirement
Administrator
RQ1: The admin manage department, Instructor, account,
students, and course.
RQ2: The Admin should view Instructors informations
RQ3: The Admin should see students’ preparation status
Student:
RQ1: Student should read notes
RQ2: Student should take exams
RQ3: Student should manage thier profile
RQ4: Student should view their course progress
Instructor:
RQ1: Should create, edit, delete, and view notes
RQ2: Student create, edit, delete, and view questions
RQ3: Student should change thier profile
 high performance ( be cause of lightweight framewors
alpine, htmx and Django)
 secured
 Portable
 always available
 user-friendly interface
 scalable
 flexibility
 compatability

10. 10
Use case diagrams
identify the interactions between the
system and its actors. it describe what
the system does and how the actors
use it. it has 4 main component such as
Actors, use cases, system, relationsip
Number of Actors: 3
Actors: Admin, student, Instructor
Total Number of use cases: 23
key words:
Include: for resuing functionality
extend: for extending the behavior
of another use case
Instructor
student
Admin

11. 11
use case description
written description of how users would
perform tasks on the system
Use case name add notes
Actors Instructors
Description Instructors can create notes
Pre-condition The Instructor has to login as Instructor and should be in
Instructor dashboard
Flow of Even 1) the system shows list of courses
2) the Instructor select a course
3) the system shows course’s detail
4) the Instructor click create notes button
5) the system provides create notes forms
6) the Instructor fill the form details and save
Alternatives 2a) the instructor clicks create note
3b) the Instructor select course
4) the system provides note form
5) the Instructor fill the form
6) the Instructor save the data
Post condition The system includes new notes of particular course
the system redirects the Instructor to notes’ detail
Exception 6a) the instructor clicks cancel button: the system will not
save the data

12. 12
add note sequence diagram
Sequence diagram
shows the sequence of
messages passed between
objects

13. 13
Activity diagram of take exams
Activity diagram
show the flow of one
activity to another in
system

14. 14
class diagram
describe the structure of
system. it reverse-engineered
from database
Number of classes (tables): 10
components:
 Name,
 attribute,
 operations
 relationship

15. 15
System Design
System design Approach
 we used object-oriented approach for reusability purpose
System Development Model
 iterative software development life cycle
Proposed system

16. 16
System Architecture
The Proposed system follow MVC
architecture
 The Model is the information that the platform will
be working with
 View is the presentation of the Model on the
platform
 Controller is the code that connects the View and
Model together.

17. 17
media
files
Deployment diagram
visualize the hardware devices thier
communication as wel as placement
of software files in hardware
Hardwares
 client -> make request
 webserver
-> provide response
-> store EEPP
 database server
-> process queryies
-> store EEPP DB tables

18. 18
media
files
Component diagram
depicts how components are
wired together to form larger
components

19. 19
media
files
Decomposition diagram
visualize how complex
system are broken down
into core component

20. 20
Conclusion
Exit Exam preparation platform (EEPP) is a web-based application
build for Exit Exam taker to get ready themselves for National Exit
Exam.
Recommendation
This proposed system can be used by all university of Ethiopia with
some customizations. we recommends coming computer science
student to modifiy this system to address the limitations.

21. 21
Thank you