Make a list of everything you have to do. It could include design, contracts, loans, transport, customs, licensing, insurance or indemnity, couriers, copyright, display cases, web page, education programmes and marketing. Make sure you have enough time for last minute changes or unforeseen problems.

1. Top 10 Useful Tips
of
Exhibition Organizer in Raipur

2. What is Exhibition?
It is an organized presentation and display of a selection of
items. In practice, exhibitions usually occur within museums,
galleries and exhibition halls, and World's fairs. Exhibitions can
include many things such as art in both major museums and
smaller galleries, interpretive exhibitions, natural history
museums and history museums, and also varieties such as
more commercially focused exhibitions and trade fairs.

4. 10 tips for organizing an Exhibition

5. 1. Good planning and organisation
Make a list of everything you have to do. It could include design,
contracts, loans, transport, customs, licensing, insurance or
indemnity, couriers, copyright, display cases, web page,
education programmes and marketing.
Make sure you have enough time for last minute changes or
unforeseen problems.

6. 2. Adequate budget
Money is not the most important thing but you must match your
exhibition to your budget. Know exactly what the budget is
and stick to it. You can always expand if more money comes
in.

7. 3. Documentation
Set up good systems for logging objects, loans, dates, etc., and
keep track of everything. Sign and date agreements. Keep
records.

8. 4. Team work
Every exhibition calls for teamwork. Have one team leader and
regular team meetings.

9. 5. Good communication & negotiation
Make sure everyone in the
team knows what is
happening and when. Talk to
each other and have
frequent communication
with lenders and
contractors. Most difficulties
can be solved by
negotiation.

10. 6. Keep to the schedule
All exhibitions are time-bound, under pressure and with fixed
deadlines. Have someone in charge of the schedule who
makes sure everything is on time and who can take action if
things start to slide.
Make sure the schedule is written down and available for
everyone. It should set out all the key stages and milestones
of the project with dates and the named responsible person.
Activities can be plotted on the chart to make sure
programme is on time.

11. 7. Clear areas of responsibility
Make sure everyone’s role is clear so that there are not “too
many cooks…” Who is responsible for making decisions and
who has the last word?

12. 8. Emergency response
Know what to do if things go wrong. Have the team do a risk
assessment at the outset and draw up a response plan. Make
sure everyone knows the plan.

13. 9. Good maintenance
Make sure the exhibition looks as good on the last day as at the
opening. As presentation is very important in such occasions.

14. 10. Legacy
And when the exhibition closes, make sure all the hard work
leaves something behind. A website, catalogue, workshop,
app or partnerships can all continue to provide benefits long
after the items have gone home.
Any exhibition can be a success with careful planning and good
organisation.

15. Thank you
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