This document provides instructions for exporting citations from various databases and importing them into EndNote. It demonstrates how to export citations from Business Source Premier, Web of Science, LibrarySearch, Emerald Insight and JSTOR and import them into an EndNote account or library. The instructions include selecting citations, choosing the EndNote export option, saving the file, and importing it into EndNote. The document also provides context and explanations for using each database and EndNote.

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Citation Management using EndNote
Programme
 Exporting citations to the citation-
management tool, EndNote (contained within
the Web of Science database)
 Example 1: Business Source Premier
 Exporting to and organising results within EndNote
 Example 2: Web of Science
 Bibliographic indexes of published articles
 Example 3: LibrarySearch
 The Library Service’s resource discovery tool
 Examples 4 and 5: Emerald Insight; JSTOR
 When things aren’t as easy as they should be

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Business Source Premier (BSP): Context
 We start this process at the conclusion of a
successful search of the Business Source
Premier database
 The example search is for product management
in emerging markets
 The results we wish to save will be placed in our
Business Source Premier folder
 Folders are a feature common to most databases
BSP: Adding Search Results to your ‘Folder’
You can save references to selected articles in your
Folder. To do this, click on the Add to Folder option.
Once you have completed your selection, click on the
Folder icon in the top right-hand corner of the screen.

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BSP: Folder Contents
You can retain and organise your references within your My
Business Source account. However, you might also want to
consider amalgamating references from several databases in a
Citation Management tool. To do this from BSP, first Select
the required records and then click on the Export link.
BSP: Folder Export Options
 The purpose of any citation management tool is to assist
you in recording, organising and outputting bibliographic
references.
 There are numerous such tools available. One product we
use at Greenwich is EndNote Basic (formerly EndNote
Web).
From the BSP Folder, select
the EndNote Web option, then
click on the Save button

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EndNote: Login / Create Account
A new browser window will open, which will contain
the login prompt to EndNote. If you have not already
done so, now is the time to create an account.
Otherwise, you can access
EndNote via the link in the
Web of Science database.
EndNote: Imported References
Add selected records to
the required Group or
create a New Group
The list of My References (in this example, the nine
citations imported from Business Source Premier)
Note: You can add a
record to as many
Groups as necessary
To look at the content (records) within any Group,
use the Quick Search drop-down menu

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EndNote: Create and Manage Groups
The Organize tab allows you to manage
existing Groups and create new ones
EndNote: Create Your Own Record(s)
Within the Collect tab, use
the New Reference option
to create your own citation
Select the document type
from the drop down menu
As you create the record, it will automatically be saved
to your All My References and Unfiled folders

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EndNote: Creating a Bibliography
…but the output might need some tweaking!
The Bibliography option within the
Format tab allows you to output all
of (or Groups of) your references in a
specified format - including Harvard
Web of Science (WS): Context
 Web of Science is a research discovery tool
for identifying relevant scholarly articles
 It consists of several bibliographic indexes
(i.e. it is not a full-text database)
 These include:
 Web of Science (1970 onwards); and
 SciELO Citation Index
 Use the Library’s Document Supply service to
request copies of articles and books not currently
in stock at Greenwich:
http://www.gre.ac.uk/offices/ils/ls/guides/ill

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WS: Searching
You can limit the scope of your search to
any of the constituent databases (indexes)
A standard search interface, with the usual options
to perform phrase searches, truncate search terms,
and limit the coverage of searches to specific fields.
WS: Results Display
Refinement options are listed in the left-hand column
Use the tick boxes to select only those
results you want to import into EndNote
(we have selected four of the six records)

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WS: Records Transfer to EndNote
Use the drop down menu at the top
of the results display to select the
(default) EndNote online option
A new window will open, from which you can
choose what type of information you want to
include. Press the Send button to proceed.
EndNote: Records Received from WS
The four records we transferred from Web of
Science are now in the Unfiled folder
Note: Imported records go simultaneously to
the All My References and Unfiled folders
(Switch back to EndNote using
the link at the top of the page)

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LibrarySearch: Context
 The Library Service’s resource discovery tool,
which allows you to simultaneously search
multiple databases
 Coverage is largely restricted to citation and full-
text e-book and journal databases
 It does not include datasets (such as Thompson
One, Orbis, Passport and Mintel)
BSP Emerald JSTOR Database n
LibrarySearch
MyiLibrary
LibrarySearch: Adding Items to e-Shelf
Click on the star icon to add
selected items to your e-Shelf
Once you have made your
selection, click on e-Shelf

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LibrarySearch: Export from e-Shelf
1. Use the tick boxes to select the
items you want to send to EndNote
2. Use the drop-down menu to
select the Push to EndNote
option, and click on the Go button
3. You will then be prompted to login to EndNote
EndNote: The Imported Citations
As before, our results appear in the Unfiled folder

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Emerald Insight: Context
 For many databases, exporting records to
EndNote is as simple as it is with Business
Source Premier and Web of Science
 Emerald appears to be simple, but can be
problematical in practice
 The following is a walkthrough guide on the best
way to export citations:
 Saving citations into a separate file
 Importing that file into EndNote
 We assume that a successful search on our topic
has already been completed…
Emerald: Search Results Display
Using the tick boxes, select the citations
that you wish to export to EndNote
From the dropdown menu, select
the Download citation option

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Emerald: Export Citations I
Select the EndNote option
Click on the Download article citation data button
At the prompt, select Save
Emerald: Export Citations II
Rename the file as necessary, and
save to the appropriate drive/folder
Note: Ensure that the ENW file
format has been correctly identified

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EndNote: Importing the Emerald File
Within Endnote, select the
Collect tab and click on the
Import References option
Browse to identify the relevant file, and
use the drop-down menu to select the file
type, i.e. the EndNote Import option
Select which EndNote
folder in which to locate
the citations, otherwise it
will default to Unfiled
EndNote: The Imported Emerald Citations
Our seven imported Emerald records

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JSTOR: Context
 An archive of over a thousand leading
scholarly journals across a broad range of
disciplines
 Includes many titles within the Business &
Economics Collection
 Again, we assume that a successful search on our
topic has already been completed…
JSTOR: Search Results Display
Then click on the Export link
Using the tick boxes, select the citations
that you wish to export to EndNote

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JSTOR: Export Citations I
As prompted, click in the RIS file option
Select Save and then Save As
JSTOR: Export Citations II
Name the file as necessary, and
save to the appropriate drive/folder
Note: Ensure that the RIS file
format has been correctly identified

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EndNote: Importing the JSTOR File
Within Endnote, select the
Collect tab and click on the
Import References option
Browse to identify the relevant file,
and use the drop-down menu to select
the file type, i.e. the JSTOR option
Select which EndNote
folder in which to locate
the citations, otherwise it
will default to Unfiled
EndNote: The Imported JSTOR Citations
Our three imported JSTOR records

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Help!
 This presentation is available in PDF format
from the Moodle course: Library
Information for Business Students
 See the Induction Presentations & Resource
Guides 2014-15 folder
 You can also contact your Faculty librarians
for assistance:
Rachael Hartiss & Fraser Nicolaides
mgbulib@gre.ac.uk