This article examines how electronic documentation is highly advantageous for the transportation industry.

1. 2016
Electronic Documentation Continues
To Improve Efficiency In The
Transportation Industry
Managed Outsource Solutions
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Tulsa, OK 74133
This article examines how electronic documentation is highly
advantageous for the transportation industry.

2. www.managedoutsource.com (800) 670 2809
Transportation industry is one of the most regulated industries in the world and greatly
relies on critical information that is generally recorded in paper documents. These
records are essential for supporting the core business functions and for better workflow.
Trucking companies, logistics providers, moving companies, airlines, and other entities in
the transport industry handle important data that is essential for their routine activities.
When it comes to international trade transactions, transport documents such as those
issued by airlines, shipping companies, international trucking companies, railways,
freight forwarders and logistics companies are vital. These documents contain
instructions regarding where and how to ship the goods as well as instructions regarding
how to handle the consignment.
Let us look at the different types of documents the transportation industry handles, and
which can be better preserved and maintained via document scanning and conversion
solutions.
 Bills of lading
 Airway bills
 Cargo manifests
 Commercial invoices
 Courier reports
 Delivery notes
 Customer satisfaction forms
 Employee records
 Freight bills
 Frequent flier mileage forms
 Export and import folders
 Packing lists
 Payroll records
 Purchase order forms
 Waybills
When transportation documents are of high volumes, it can slow down the business and
cause delays in payment. Any entity in this industry requires streamlined document
processing that can be assured by a reliable document scanning service. Conversion of
paper into electronic documents brings advantages such as increased security, process
efficiency, and readily available information.
 The required documents can be shared across various locations of the company
while the information is managed in one central database.

3. www.managedoutsource.com (800) 670 2809
 Staff can make quicker and more informed decisions, and inter-departmental
processing can be speeded up.
 Information can be accessed even on mobile phones and tablets which would
allow users to work from anywhere anytime.
Digitization Benefits in a Nutshell
 Less paperwork: Digitization of important forms such as estimates, orders, bills
of lading, packaging slips, delivery receipts, invoices etc is an effective means of
capturing information that is required for running the business and it also
eliminates the chances of losing a valuable document. Less use of paper also
reduces physical storage space in the offices.
 Minimize costs: Reliable vendors offer digitization at affordable rates and by
conversion of documents into electronic format enables more visibility across the
supply chain. This in turn improves management of business processes.
 Better security: Digitization of all important documents into digital format
provides more security to the documents. Valuable data like payrolls, shipments,
packing slips, company deals etc that contain sensitive information can be stored
with limited access and this ensures safety of the documents.
 Automated back office for improved business process: Once all the
documents are digitized, they can be organized and arranged in a systematic way
and this ensures quick access to data. Access to data easily improves the
workflow of the business and also improves the efficiency of the workers.
At present a number of businesses are run electronically, leveraging internet technology.
You can buy and trade things via electronic payment mechanisms such as PayPal, online
banking, credit card and so on. Encryption ensures that all these modes of payment are
secured. Use of electronic documentation in the transportation industry would save
considerable labor cost, avoid delays in the transaction of documents and improve
supply chain agility.