The phases of a meeting include opening the meeting, noting attendees and quorum, accepting the previous meeting minutes and agenda, discussing agenda items, addressing any other business, and deciding the next meeting date before ending. Meeting roles include a chair to lead discussion, secretary to take minutes, attendees, and optionally a facilitator or timekeeper. The document then provides an example meeting agenda for a building association, including choosing a secretary, discussing new investments, and setting the next meeting time.

1. THE PHASES OF A MEETINGOpening the meetingNoting the attendees and the quorum (Nominating the secretary, Accepting the minutes of the previous meeting)Accepting the agendaNoticesDiscussing the topics/items Any Other Business (AOB)Deciding on the date of the next meetingEnding the meeting

2. THE ROLES IN A MEETINGA chair(person) – leading the discussionA secretary – taking the minutes Attendees (Facilitator – keeps the discussion and decision-making process moving along, not involved in the content of the meeting(Timekeeper – reminds the chair when the time is almost up for an item on the agenda)

3. MEETINGMeeting of the building association of Hermanninkuja 13Attendees: Virtanen (chair), Happonen, Tepponen, Jäppinen, KekkonenAGENDA:Opening the meetingChoosing the secretaryChecking and accepting the agendaNew investments (a grill or a sandbox?)Any Other BusinessDeciding the time for the next meetingEnding the meeting