The document outlines the e-procurement initiatives in Norway, focusing on the Agency for Public Management and E-government's efforts to enhance public procurement efficiency and transparency through the PEPPOL (Pan-European Public Procurement Online) project. It details the e-procurement program's structure, objectives, and benefits for contracting authorities and suppliers, including reduced costs and improved access to markets. PEPPOL aims to facilitate seamless electronic communication between EU suppliers and public authorities to modernize procurement processes across Europe.

1. E-Procurement in Norway
André Hoddevik, Project Director
Agency for Public Management and eGovernment

2. Agency for Public Management and
eGovernment (DIFI), Department for
Public Procurement
An advisory and policy enabling unit for Public
Procurement and eProcurement issues within the
Norwegian Government
Mission to cater for better, more efficient and
trustworthy Procurement in the public sector in Norway
Ethics and anti-corruption
Follow up of White Paper to Parliament on “Improved public procurement”
Follow up of “Action plan for environmental friendly and socially responsible
public procurement”
E-procurement
Coordinator of the PEPPOL (Pan-European Public
Procurement Online) project

3. Broad persepective on
e-procurement
National e-procurement program includes
entire public sector (both government and municipalities)
Consistency with relevant European initiatives
Simplicity for both buyers and sellers
(Buyer-driven, seller-friendly solutions)
Electronic support to all procurement processes
Source Procure Pay

4. Main goals for e-procurement
Better procurement
Increase loyalty to framework agreements
Increase buying power
More effective procurement
Effective workflow
Effective communication
Safer procurement
Reduce error handling (eg. invoices)
Increase traceability and transparency

5. The ”tool-box” – Ehandel.no (I)
E-sourcing:
Tender notices – DOFFIN (private operator)
mandatory database for electronic submission
of tender notices (mandatory above € 60.000)
E-sourcing (Two alternative private operators)
Complete electronic workflow and communication from
planning phase to contract signing
Including support for eSignatures (eg. signing offers/proposals)
Supporting all public procurement procedures

6. The ”tool-box” – Ehandel.no (II)
E-procurement and -invocing:
E-procurment plattform (private operator)
Many-to-many integration buyers and suppliers
(E-catalogues, e-orders, e-order confirmations)
eCatalogue management and search engine
Order and invoice handling (3 alternative private
operators)
supporting electronic workflow for buyer on
ordering and invoice-handling
PEPPOL and CEN BII-based standards for procurement
and invoicing (UBL syntax binding)

7. Business model (I)
All solutions runned by external, private operators
Centrally negotiated contracts between Difi and private operators
Subscription agreements
- Buyers vs Operator and
- Suppliers vs Operator
All solutions delivered
as SaaS

8. Business model (II)
Mainly user-financed
Connection fee
Subscription fee
Additional services (change management, training, support,…)

9. Keys to success
Top leader commitment
Clear goals
Dedicated and competent
project team
Focus on change management
Information, training and
support
Strict routines – ”one way only”
Sanction disloyalty

11. www.peppol.eu
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL – Pan-
European Public
Procurement Online
André Hoddevik, Project Director
Agency for Public Management and eGovernment (Norway)

12. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Contents.
1. Overview
2. Our stakeholders
3. The value proposition for participants
4. It’s time to connect
Page 12

13. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 13
Overview

14. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
The PEPPOL project
Pilot A objective: Enabling EU-wide public eProcurement
50% EU contribution for achieving interoperability
Coordinated by the Norwegian Agency for Public Management
and eGovernment (Difi)
Consortium and scope:
18 beneficiaries from 12 countries
Total budget 30,8 M€
8 work packages, <1.600 person months and 10 M€ on sub-contractors
Project start up: 1 May 2008, duration 42 months
The PEPPOL project is the result of the European
Competitiveness and Innovation Programme (CIP) ICT Policy
Support Programme (ICTPSP) 2007 and 2009 Call for Proposals

15. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
The PEPPOL Vision
Any supplier (incl. SMEs) in the EU can communicate
electronically with any European contracting authority for all
procurement processes.
15

16. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL project structure

17. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Who is in PEPPOL?
Participant organisation name
Participant
short name
Country
Agency for Public Management
and eGovernment (Coordinator)
Difi Norway
Agência Nacional de Compras
Públicas
ANCP Portugal
Assistance au developpement des
echanges en techologies
economiques et financieres
Adetef France
Central Services Directorate
General
KSZF Hungary
Consip S.p.A. Consip Italy
CSI Piemonte CSI Piemonte Italy
InfoCamere IC Italy
Intercent-er Intercent-er Italy
Ministry of Economy and Finance MEF Italy
Ministry of Economy,
Competitiveness and Shipping
SSDP Greece
Ministry of Finance VM Finland
National Financial Management
Authority
ESV Sweden
National IT- and Telecom Agency NITA Denmark
PEPPOL.AT: Consortium Ministry of
Finance, Federal Computing Centre
and Federal Procurement Agency
PEPPOL.AT Austria
Scottish Government ScotGov UK
Senator of Finances – Free
Hanseatic city of Bremen
Bremen Germany
University of Koblenz-Landau UKL Germany
University of Piraeus UPRC Greece

18. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 18
Our stakeholders

19. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Project
Mgt
ICT Industry
(software and services)
Industry
Associations
Contracting
Authorities
Standards
bodies
European Commission
Other Large
Scale Pilots
Suppliers
(especially
SMEs)
Beneficiaries
Business Processes
And
Infrastructure
Non PEPPOL
beneficiary
PEPPOL
Beneficiary
influenced
Awareness

20. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 20
The value
proposition for
participants

21. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL business benefits for…
Contracting authorities:
Reduced costs and improved efficiency ...
through automated and integrated processes
Better control of the use of funds …
through greater transparency by using common processes
Access to more competition for goods and services
Help modernise their economy ...
by Government being a driving force to achieve a critical mass of
eProcurement adoption
by using Government purchasing power to stimulate innovation
Facilitate exports by domestic companies
Participate in a top European project in public eProcurment innovation...
with the possibility to influence the future evolution

22. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Contracting authority
operational benefits include...
Assess and qualify foreign suppliers
Describe their needs for goods and services in a uniform way
Validate eSignatures prepared with foreign certificates (and sign documents
electronically themselves)
Send orders electronically cross borders
Receive invoices electronically cross borders

23. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL business benefits for…
Suppliers:
Reduced costs through automated processes...
electronic transmission of machine readable data eliminates re-keying.
Increased sales through easier access to markets...
because many inhibitors to cross border business are removed.
Simplified processes and procedures...
current procedures are sometimes cumbersome
Creating an innovative image...
participating in a PEPPOL pilot creates a positive company image

24. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Supplier
operational benefits include...
Qualifying as a cross border supplier
Describing their goods and services in a uniform way
Signing documents electronically with certificates of their choice
Receiving orders electronically across borders
Sending invoices electronically across borders
Having a single interface to European contracting authorities

25. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 25
It’s time to connect!

26. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL timeline

27. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Pilot contributors
Three main groups of participants/contributors to PEPPOL piloting have been
identified:
1. Contracting authorities
Recruited by Beneficiaries (users of beneficiary / national infrastructure)
2. Economic operators
Recruited by Contracting authorities as potential / existing suppliers
(users of beneficiary / national infrastructure / other infrastructure)
May come from non-PEPPOL countries
3. ICT industry
Suppliers of software and services to Beneficiaries, contracting
authorities and economic operators
Health care sector main priority for recruitment of pilot contributors in the test pilot
phase

28. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
How to get access to PEPPOL solutions
Pre-award components
PEPPOL eSignature validation tools
PEPPOL VCD tools
PEPPOL eCatalogue template tools
…as standalone web based
solutions, or as integrated parts of
eTendering / eSourcing tools
Post-award solutions
…Either tools for connecting your
existing eProcurement solutions handling
eCatalogues
eOrdering and/or
eInvoicing
through the PEPPOL transport
infrastructure (Middleware, BusDox, AP,
SMP...)
…or PEPPOL enabled eProcurement
software or SaaS handling
eCatalogues
eOrdering and/or
eInvoicing

29. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974www.peppol.eu
eProcurement
without borders in
Europe
www.peppol.eu