E beamworkspacehowto

eBeam Workspace
Getting Started
1.) Connect the USB cable to your Laptop. If you are in a conference room with integrated cables you can
find the USB connector within the tabletop. If you are in a large conference room the USB connector
will be on the wall-plate and a cable will be provided by IT Media Services.
2.) Launch the eBeam Workspace from within your list of Installed Applications. If the software has not
been pushed out to your system by IT then it will be necessary to install it. Installation instructions to
follow first we will go over the product and its use.
The eBeam Workspace is now ready to use
TheWelcomeMenu
TheWelcomeMenuappearswhenyoulaunchtheWorkspacesoftware.
Button Name Description
NewWhiteboard LaunchestheWorkspacewindowandpresentsablankPage.
OpenFile LaunchestheWorkspacewindowandpromptsyoutoselectafiletoopen.
Sharing
LaunchestheWorkspacewindowandpromptsyoutoshareorjoina
meeting.SeeSharingaMeetingorJoinaMeeting.
Mouse
UsetheDesktopToolsPalettetocontrolyourPC.Thisoptionwillbeshown
onlyifyourReceiverisdetected.
TheWorkspaceEnvironment

TheWorkspacesoftwareis madeupof severalcomponents.Theimagebelowshowswhere
eachofthetoolsandmenusarelocatedandthelistingbelowdescribeswheretofindmore
informationoneachcomponent.
WorkspaceButtonmenu
ThumbnailSlider
ToolPalette
Page
WorkspaceToolbar
WorkspaceTaskbarMenu
ThumbnailSlider
Thethumbnailsliderdisplaysa listingofthumbnailsforallPagesin yourWorkspacefile.
SelectathumbnailtohavethepagedisplayedinthePageview.
Scroll throughthethumbnailsbydraggingthe thumbnailsupanddown.
ReorderyourPagesby dragginga thumbnailbyit'sdraghandletoanewlocation.Asyou dragthe
thumbnaila linewillappearshowingwherethe thumbnailwillbe insertedwhenyou releaseit.

HidethethumbnailsliderbyselectingtheShow/Hidebuttonlocatedatthebottomofthe
thumbnailslider.Thesliderwillshrinkdowntoa tab.Show thethumbnailsliderby selecting
theShow/Hidebuttonagain.
Resizethethumbnailsliderbydraggingitbythe thumbnailsliderdraghandlelocatedat the
bottomofthethumbnailslider.
Page
A WorkspacePageis whereallcollaborativecontentis created,manipulatedandstored.
WorkspaceButtonMenu
WorkspaceButtonmenuoptionsaredescribedbelow:
New NewcreatesanewWorkspacefileafterclosinganypreviouslyopenedfiles.
TocreateanewWorkspacemeetingfile:
1. ChooseWorkspaceMenu>NeworpressCtrl+N.
2. IfafileisopenwhenNewischosen,Workspacepromptsyoutosavethecurrent
meeting.SelectYestosavethemeeting,Notoclosethemeetingwithoutsaving,
orCanceltoremaininthecurrentmeeting.
AnewfileiscreatedeverytimeWorkspaceopens.
Open... OpenallowsyoutoopenaWorkspace(*.esb),Scrapbook(*.esb),Capture(*.wbd),
orPowerPoint(*.ppt)file.Toopenafile:
1. ChooseWorkspaceMenu>Open,orpressCtrl+O.
AstandardOpenFiledialogboxappears.
2. Navigatetothe*.esbfile,andselectthatfile.
3. SelectOK.
Note:Workspacewillalsoopen*.wbdfilescreatedbypreviousversionsofeBeam
Software.
Import Importallowsyouto:
ImportanExcel,PowerPointorWorfdiletothe backgroundofthe currently
selectedpage, or
MergeanexistingWorkspace (*.esb),Scrapbook(*.esb),orCapture(*.wbtothe
currently openfile.
Note:Importisdisabled duringasharedmeeting.

Save SaveallowsyoutosaveaWorkspace(*.esb)file.TosaveaWorkspacefile:
1. ChooseWorkspaceMenu>Save,orpressCtrl+S.
2. Ifthefilehasbeensavedbefore,itissavedagainundertheexistingname.
Ifthisisthefirsttimethemeetinghasbeensaved,thestandardSaveAsdialogbox opens.
SaveAs... SaveAsallowsyoutosaveanewWorkspace(*.esb)file,ortosaveanexisting
Workspacemeetingfileunderanewname.
TosaveaWorkspacefile:
1. ChooseWorkspaceMenu>SaveAs.
2. ThestandardWindowsSaveAsdialogboxopens.
3. Enterameetingnameandselectthefolderlocation.Thedefaultfolderlocationis
underMyDocumentsinMyWorkspace.
4. SelectthefiletypefromSaveastype.
5. SelectthePageRangetosavebyselectingtheappropriatePageRangeradio
buttonlocatedatthebottomoftheSaveAsdialog:
oAll-ThedefaultrangeisAllpages.Thisisalsotheonlyoptionavailable
whentheWorkspacefilehasonlyonepage.
oSelected-Savesonlyselectedpages.YoucanselectmultiplePagesby
clickingoneachThumbnailwhileholdingdowntheCtrlkey.
oPages-Allowsyoutoselectarangeofpagestosave.
Note:Ifyouhavenotpreviouslysavedthefile,anyunselectedpageswillbelost
whenyouusetheSelectedorPagesoptionsandaresavingtoeither*.esbor*. wbd.
6. SelectOK.
Print... Print opensthestandardPrint dialogbox.Thisdialogallowsyoutoselectapage
rangeandthenumberofcopiesyouwanttoprint.Thedefaultsettingsaretoprintall
pagesinthefileandtoprintonecopy.
ToprinttheWorkspacefile,chooseWorkspaceButton>Print,orpressCtrl+P.
Send... SendallowsyoutosendaWorkspacemeetingfile(*.esb)asanattachmentviaany
MAPI-compliantmailsystem,suchasMicrosoftExchange.
TosendaWorkspacemeetingfileviaemail:
1. ChooseWorkspaceMenu>SendtoopentheSenddialogbox.
2. SelectthefileformatandpagerangefromtheSenddialogbox
3. SelectOK.
Workspaceopensanuntitlede-mailmessageinyourMAPI-compliantmailprogram
withyourfileasanattachment.Useyouraddressbooktofillinnamesofthe
recipients,andsendtheemailasyounormallywould.
Working with the Stylus and Workspace Tool Palettes
To show or hide the Tool Palette:
press the bottom button (Tool Palette button) on your Interactive Stylus, or
select Tool Palette from the Workspace taskbar menu.
Seethefollowingtopics:
ToolPaletteMap

ToolPalettePreferences
GestureBasedNavigation
ToolPaletteMap
TheDesktopTools Palettegivesyouaccesstoallofthemajorsoftwarefeatures.Selecting
theScreenAnnotationTool(top)bringsuptheScreenAnnotationToolsPalette.Selecting
theWorkspacebutton(bottom)bringsuptheWorkspaceToolsPalette.
TheScreenAnnotationToolsPalettegivesyouallofthetoolsyouneedwhenyouare
annotatingyourdesktop.
TheWorkspaceTools Palettegivesyoutheannotationandnavigationtoolsnecessary for working
intheWorkspacewindow. Thispalette isavailable onlywhentheWorkspacewindow istheactivewindow.
Anytimeyou selectanareaofthe screenthat isnotpart ofthe Workspacewindow
theWorkspaceToolsPalettewillchange totheDesktopToolsPalette.To restore
theWorkspaceToolsPalette,selectanareaonWorkspace window.
TheSljdeshowTools Palettegives youthetools necessary toannotateandnavigatea
PowerPointslideshow.TheSlideshowToolsPalettelaunchesautomaticallywhenyouruna
PowerPointslideshow.
TheInteractiveStylus
TheInteractiveStyluswascreatedspecificallyforusewithaneBeam-enabledprojection
system.TheInteractiveStylusbehavesexactlylikea mouseattachedtoyourcomputer.

MenuButton
TheMenuButtonistheequivalentoftheright-click
buttononyourmouse.
ToolPalette
Button
TheToolPaletteButtonshowsandhidesthe
InteractiveToolsPalette.Thisbuttonisalsousedfor
GestureBasedNavigation.
PenTip
ThePenTipperformsthesameactionastheleft-click
buttononyourmouse.
ScreenAnnotation
TheScreenAnnotationtoolallowsyoutoannotateyour desktopand causes
theDesktopToolsPalettetochangetotheScreenAnnotationToolsPalette.
Recorder
UseRecordertorecordeverything thathappensonyourdesktopincludingvoice
tracksfromyourcomputer'smicrophone.PIaybackyourrecordinginstantlyinourMovie
Playerifyousavetherecordinginthedefault*.ebmformat.Orsaveyourrecording asan.
avi,.swfor.wmvmovie.
WorkspaceWindow
Opens/hidestheWorkspacewindow.
Snapshot
Snapshotallowsyoutotakea pictureofthecurrentscreenandsaveitinto
Workspaceeitherasa backgroundimageinanewPageoraWorkspaceelementinthe
currentPage.

ScreenAnnotationTools
TheScreenAnnotationToolsPalette
TheScreenAnnotationTools appearwhenyouselecttheScreenAnnotationbutton
fromDesktopTools.TheScreenAnnotationToolsPalettegivesyouallofthetoolsyouwill
needtoannotateyourdesktop.
WhenyouselectScreenAnnotation,a snapshotistakenofyourdesktopatthatmomentand
turnedintoanimagethatyoucanwriteon.Atranslucentframeappearsaroundtheborder
ofthescreentoindicatethatyouareannotatingthedesktopimageandnotnavigatingyour desktop.
TofinishannotatingandreturntodesktopnavigationandtheDesktopTools,selectthe
MouseTool.
Seealso:WorkingwithWorkspaceToolPalettes.
Screen AnnotationTools
Tolearnmoreaboutatool,selectthetoolbelow:
PenTool
ThePenToolallowsyouannotatethedesktopfreehand.WhenthePenToolis
selected,thePenToolbuttonbecomeshighlightedandthecenteroftheScreen
AnnotationToolsPalettechangestoshowthecurrentcolorandlinewidthsettings.
ChangeColor SelectthecolorinthecenteroftheScreenAnnotationToolsPalette.Theouterringofthe
menuchangestodisplayallothercoloroptions.
Selectacolorontheouterring.
Onceacolorhasbeenselected,thecenterofthetoolpalettechangestodisplaythecolor.This
colorwillremainuntilanewcolorisselected.
Acustom colorcanbeselectedbydouble-clickingacoloronthepalettering.Thestandardsetof
colorscanberestoredbyselectingtheRestoreDefaultColorsbuttonfromtheOptionsdialog.

ChangeLine
Width
SelectthelinewidthinthecenteroftheScreenAnnotationToolsPalette.Theouterringof
themenuchangestodisplaythefourlinewidthoptionsavailable.
Selectalinewidthontheouterring.
Oncealinewidthhasbeenselected,thecenterofthetoolpalettechangestodisplaytheline
width.Thislinewidthwillremainuntilanewlinewidthisselected.
ShapesTool-ScreenAnnotation
TheShapesToolallowsyoudrawshapesonyourdesktop.WhentheShapesToolis
selected,theShapesToolbuttonbecomeshighlightedandthecenteroftheScreen
AnnotationTools Palettechangestoshowthecurrentcolor,shapeandlinewidth
settings.
ShapeelementscreatedusingtheShapesToolcanberotated,resizedandmoved,but
cannotbeslicedoredited.
ChangeShape SelecttheshapeinthecenteroftheScreenAnnotationToolsPalette.Theouterringofthe
menuchangestodisplayallothershapeoptions.
Selectashapeontheouterring.
Onceashapehasbeenselected,thecenterofthetoolpalettechangestodisplaytheshape.This
shapewillremainuntilyouselectanewshape.
colorwillremainuntilyouselectanewcolor.
ChangeLine
Width
width.Thislinewidthwillremainuntilyouselectanewlinewidth.
RedoTool-ScreenAnnotation
TheRedoToolallowsyoutoredothelastundone annotation.IfyouhaveusedUndo multiple
times,youcanredothechangesbacktothebeginning oftheseries.Redois disabled onceanew
annotationoccurs.
EraserTool
TheEraserToolallowsyouto erasedesktopannotationmarksmadeusingthe
ScreenAnnotationToolsPalette.WhentheEraserToolisselected,theEraserTool

buttonbecomeshighlightedandthecenteroftheScreenAnnotationToolsPalette
changestoshowthecurrenteraserthicknesssetting.
SetEraserThickness SelectthethicknessfromthecenteroftheScreenAnnotationToolsPalette.The
outerringofthemenuchangestodisplayallfourthicknessoptionsavailable.
Selectathicknessontheouterring.
Onceathicknesshasbeenselected,thecenterofthetoolpalettechangestodisplaythe
thickness.Thisthicknesswillremainuntilanewthicknessisselected.
MouseTool
DesktopMouseToolswitchesyoufromannotatingyourdesktoptonavigating
yourdesktop.ItalsochangestheScreenAnnotationToolsPalettetotheDesktopTools Palette.
SaveTool- ScreenAnnotation
TheSaveToolallowsyoutosaveasnapshotoftheannotateddesktopinto
Workspaceasanewpage.Asthenewpageisbeingsaved,asaveiconwillappearonyour
desktop.YoumustsavetheWorkspacefile ifyouwanttokeepthepagepermanently.
UndoTool
Undoerasesthepreviousannotation.
HighlighterTool-ScreenAnnotation
TheHighlighterToolallowsyouannotatethedesktopfreehand.Whenthe
HighlighterToolisselected,thecenteroftheScreenAnnotationTools Palettechanges
toshowthecurrentcolorandlinewidthsettings.
Note:Somehighlightercolorsmaynotbevisibleonsomecomputerbackgrounds.
colorwillremainuntilanewcolorisselected.
ChangeLine
Width
width.Thislinewidthwillremainuntilanewlinewidthisselected.

WorkspaceTools
TheWorkspaceToolsPalette
WorkspaceToolsappearwhentheWorkspacewindowis theactivewindow.The
WorkspaceToolsPalettegivesyouallofthetoolsyouneedtocreatePagecontent.
If youselectanywhereoutsidetheWorkspacewindow,theWorkspaceToolsPalettewill
changetotheDesktopToolsPalette.
WorkspaceWindowTools
Tolearnmoreaboutatool,selectthetoolbelow:
PenTool
ThePenToolallowsyoutoannotatethedisplayedPagefreehand.WhenthePen
Toolisselected,thePenToolbuttonbecomeshighlightedandthecenterof theWorkspace
ToolPalettechangestoshowthecurrentcolorandlinewidth.
ChangeColor SelectthecolorinthecenteroftheWorkspaceToolsPalette.Theouterringofthemenu
changestodisplayallothercoloroptions.
ChangeLine
Width
SelectthelinewidthinthecenteroftheWorkspaceToolsPalette.Theouterringofthe
menuchangestodisplaythefourlinewidthoptionsavailable.

ShapesTool
TheShapesToolallowsyoudrawshapesinWorkspace.WhentheShapesToolis
selected,theShapesToolbuttonbecomeshighlightedandthecenterof theWorkspace Tools
Palettechangestoshowthecurrentcolorandlinewidth.
ShapeelementscreatedusingtheShapesToolcanberotated,resizedandmoved,but
cannotbeslicedoredited.
ChangeShape SelecttheshapeinthecenteroftheWorkspaceToolsPalette.Theouterringofthemenu
changestodisplayallothershapeoptions.
ChangeLine
Width
SlideForwardTool
TheSlideForwardToolallowsyouto movetothenextpageintheWorkspace meeting.
EraserTool
TheEraserTool allowsyoutosliceanannotationelementonaPageintotwo
separateelements.AnannotationelementispenlinescreatedusingthePenToolorthe
InteractiveStylus.
Annotationelementsthathavebeenslicedintotwoelementsareautomaticallygroupedso
theyappearto stillbeasingleelement.SeeWorkspaceElementsformore information.
Whenthe EraserTool isselected,theEraserToolbuttonbecomeshighlightedandthe
centeroftheWorkspaceTools Palettechangestoshowthecurrenteraserthickness.

SetEraserThickness
Selectthe thickness fromthe centerofthe Workspace Tool Palette.The outerring of
themenuchangestodisplayallfourthickness optionsavailable.
Selectathickness onthe outerring.
Onceathickness hasbeen selected,thecenterofthetoolpalettechangestodisplaythe
thickness.Thisthicknesswill remainuntilyou selectanew thickness.
SelectTool
TheSelectTool allowsyouselectaWorkspaceelementona Pagetomove,rotate,
resize,grouporcopy.ToselectaWorkspaceelementtaptheelement.Onceselected,
handleswillappearonthe element.
TheSelect Toolcanalsobeusedto drawaboundingrectanglearoundagroupof elements
tomanipulatetheentiregroupofelementsatonetime.
UndoTool
Undoerasesthepreviousannotation.
SlideBackTool
TheSlideBackToolallowsyoutomovetothepreviouspageintheWorkspace meeting.
HighlighterTool
TheHighlighterToolallowsyoutoannotatethedisplayedpagefreehand.Whenthe
HighlighterToolisselected,thecenteroftheWorkspaceTools Palettechangestoshow
thecurrentcolorandlinewidth.
Note:Somehighlightercolorsmaynotbevisibleonsomecomputerbackgrounds.
ChangeLine
Width

SlideshowTools
TheSlideshowToolsPalette
SlideshowToolsappearwhenaPowerPointslideshowhasbeenstarted.TheSlideshow Tools
Palettegiveyouallofthetoolsyouwillneedtoannotateslidesandnavigateinthe slideshow.
SlideshowTools
Tolearnmoreabouta tool,selectthetoolbelow:
PenTool
ThePenToolallowsyoutoannotatethedisplayedPowerPointslidefreehand.When
thePenToolisselected,thePenToolbuttonbecomeshighlightedandthecenterof the
SlideshowToolsPalettechangestoshowthecurrentcolorandlinewidth.
ChangeColor SelectthecolorinthecenteroftheSlideshowToolsPalette.Theouterringofthemenu
ChangeLine
Width
SelectthelinewidthinthecenteroftheSlideshowToolsPalette.Theouterringofthe
Oncealinewidthhasbeenselected,thecenterofthetoolpalettechangestodisplaythelinewidth.
Thislinewidthwillremainuntilyouselectanewlinewidth.

ShapesTool-SlideshowTools
TheShapesToolallowsyoudrawshapesonthedisplayedPowerPointslide.When
theShapesToolisselected,theShapesToolbuttonbecomeshighlightedandthecenterof
theSlideshowToolPalettechangestoshowthecurrentcolorandlinewidth.
ChangeShape SelecttheshapeinthecenteroftheSlideshowToolsPalette.Theouterringofthemenu
changestodisplayallothershapeoptions.
ChangeLine
Width
SlideForward
TheSlideForwardToolallowsyoutoadvancethePowerPointslide showforwardby oneslide.
TheAnnotationstabinWorkspaceOptionsallowsyoutosetyourpreferenceforsaving
yourannotationsintoyourPowerPoint file.
EraserTool- SlideshowTools
TheEraserToolallowsyoutoeraseannotationmarksfromthedisplayedPowerPoint
slide,oneannotationatatime.Ifalinewasdrawn,selectingthatlinewiththeEraserTool
causestheentireIinetobeerased.
ExitSlideshowPresentationTool
TheExitSlideshowPresentationToolcausesthePowerPointslideshowtoquitto
thePowerPointapplicationandfortheSlideshowToolsPalettetochangetotheDesktop ToolsPalette.

Note:If youhavechosentosaveannotationsintothePowerPointfileasobjects,youmust
alsoselecttheSavebuttoninthePowerPointapplicationtopermanentlysavethe
annotationsintothefile.
MouseTool
SlideshowMouseToolswitchesyoufromannotatingaPowerPointslide show
intonavigatingaPowerPointslideshow.
SlideBack
TheSlideBackToolallowsyoutomovethePowerPointslideshowbackbyoneslide.
TheAnnotatjom:tabinWorkspaceOptionsallowsyoutosetyourpreferenceforsaving
yourannotationsintoyourPowerPoint file.
HighlighterTool
TheHighlighterToolallowsyoutoannotatethedisplayedslidefreehand.
Note:Somehighlightercolorsmaynotbevisibleonsomebackgrounds.
ChangeLine
Width

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