1. Procedure during Intensive Revision
Entire Roll is prepared de novo without referring to existing Rolls
During Intensive revision
Enumerator/ BLOs carries out house to house visits in the assigned
area to enumerate eligible voters
Supervisory Officers/ Inspectors monitor and check the enumeration
work
Safeguards against registration of under-aged persons in the Electoral
Roll should be taken
Eligible orphans can be enrolled either providing their orphanage
name or name of adopting parents or name of head of family (if
brought up by a family) or “not known” as the case implies
2. Procedure during Intensive Revision
Part numbers are added in the pads against each entry and enumeration
pads are serially arranged and preserved in EROs Office under Rule
32(1) of RER,1960
Eligible students can be enrolled as voters in hostel/residence by applying
in Form 6 along with certificate of being bonafide student and resident as
specified in sample annexure 4.1
ERO supervises the entire work of intensive revision and checks that
all elector details are captured in enumeration pads
On basis of these records, manuscript Roll is prepared Part wise by
BLOs as given in annexure 4.2
3. Procedure during Summary Revision
During Summary Revision:
• Existing Electoral Roll is published as Draft Electoral
Roll and applications for inclusion, deletion and
correction are invited
• The entries of electors details in the Rolls are same as
in intensive revision
• ERO notifies the Roll revision program in Form 5
under RER, 1960 as directed by ECI
4. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Suo-motu corrections in the Roll since last
publications
• All the corrections suggested by the political
parties and other agencies to the previously
published Final Roll are checked, due procedure
is followed and if found necessary are
incorporated in the supplement of continuous
updation prepared before Draft Publication
5. Pre-requisites to Seek Publication of Draft
Roll in Summary Revision
De-duplication of Voters
• De-duplication software is run to throw up probable
duplicate entries in the Roll which are verified in the field
after which duplicates are removed as follows-
• ERO undertakes de-duplication suo motu within the
Constituency before Draft publication of Rolls under
summary revision
• For the repeated names in the Roll, notices are issued under
Section 22 of RPA, 1950 and full verification procedure is
followed
• Repeated names deleted from one location becomes the Part
of supplement of continuous updation and Draft publication
under summary revision
6. Pre-requisites to Seek Publication of Draft
Roll in Summary Revision
Check the presence of names of MPs, MLAs
& other important persons
• ERO checks whether these names are present
in the Rolls and also the removal of names of
disqualified persons
• Corrective actions are taken before any
Draft publications under summary
revision process following the due process
of law.
7. Pre-requisites to Seek Publication of Draft Roll
in Summary Revision
Preparation of Supplement of continuous updation
• List of amendments is prepared based on
continuous updation
• List specifies only names included or deleted on the
directions of ERO or CEO (appeal cases under
Section 24 of RPA, 1950)
• The inclusions, deletions and corrections are
finalized and supplement is prepared before the
publication of Draft Rolls
• Supplement is published along with the Draft
publication in case of non-integration of Draft Roll
8. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Integration of Supplements and preparation
of integrated Rolls
• In case of election year, Roll and its
supplements are integrated into one basic
Roll and published as Draft Roll
• In non-election years, basic Roll from
previous year and its supplements are
published together without integration as
Draft Roll
9. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Reorganization of Polling Stations before publication of Draft
• ERO reorganizes the Rolls with respect to new Parts before publishing the
Draft Roll
• Some points that are ascertained:
– Separate and independent Polling Station is created for each revenue
village having > 300 of population as directed by ECI
– In urban areas, the Parts are reorganized to ensure not more than 1400
voters in that Part.
– De-congestion of Polling Station is ensured such that not more than 4
Polling Stations in urban and not more than 2 Polling Stations in rural
areas.
– Roll of the Part is neatly organized into Sections.
– Proposed list of new Polling Stations is published as Draft and shared with
recognized political parties to invite their objections/claims
– Roll is organized with changed set of Polling Stations after receiving
approval of ECI before the publication of Draft Roll
10. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Control table updation
• ERO/DEO updates the control table before
Draft publication according to the
modifications done since last Final
publication
• Control table reflects all the modifications
related to Polling Stations, Sections, service
voters etc.
11. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Identification of Revision Staff (Including BLOs)
• ERO ensures that BLOs, Designated Officers, Supervisors
etc. are in place and trained before publication of Draft Roll
• Name, address, contact numbers with respective jurisdiction
of Roll revision related officer is uploaded on website before
publication of Draft
• Some important key points are:
– Teachers appointed as BLOs are expected to work
outside school hours along with their academic work
– BLO is drafted for various duties. Please refer to BLO
Handbook of ECI
12. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Training and Orientation of Revision Staff
• EROs draw a detailed training schedule for the revision staff (Para
29, Chapter 4, ERO Handbook)
• Before launching the summary revision, one full day training is
conducted
• Master trainers are trained to impart such trainings for every
Assembly
• During the training:
– Audio visual material and written handouts are used
– Checklist of points to verify in field visits are given to each
participant
– Monitoring and reporting mechanism is explained in detail
13. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Availability and Provisioning of Forms
• Adequate number of Forms are given to all designated
locations and revision officials
• Forms are given in all required languages
Which are the
Forms given to the
revision officials?
Forms – 6, 6A, 7, 8,
8A
14. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Readiness of CEO’s Website
• CEOs/DEOs ensure that the website is ready, tested
and run before the publication of Draft Rolls.
• Search facility is provided on the website for the
citizens to search their names in the Roll, Polling
Station, procedure to apply for enrolment.
• All the details facilitating elector registration are
uploaded on the website well in advance before the
actual publication of the Draft Roll
15. Pre-requisites to Seek Publication of Draft Roll in
Summary Revision
Providing elector information in requisite
formats
• CEOs provide information to ECI in the
prescribed formats (annexure 2.2 to 2.9) after
integration of Draft Rolls
Which are the
prescribed
Formats?
16. Printing of Draft Electoral Rolls
• CEO sends the proposed revision schedule after completion of
pre-revision activities
• ERO arranges printing and publication of Draft Rolls after:
– ECI approves the revision schedule
– Information is updated in control tables
– Completion of data entry in software
• Supplements are printed as a separate Part of the published
Draft
• Before actual printing of Draft Roll, ERO ensures all the
necessary changes are incorporated in the database by the
computerizing agency/vendor
• The printed basic Roll is arranged Part wise in serial order and
kept as one or more volumes as may be necessary in case of
summary revision
17. Number of Copies of the Rolls to be printed
• Number of copies required to be printed are calculated on the
following points:
– Supplied to the recognized political parties free of cost
– For sale to political parties and candidates
– Use at the time of General/Bye election
– Kept for use in the office of CEO/DEO and ERO
– Preserved as record
– Given to State Election Commission and Director of Local
Bodies
– For Final publication
– Kept on the reserve stock
• Despite of the Electoral Rolls being printed in more than one
language, assessment of requirement of copies in each
language is made separately
18. Publication of Draft Electoral Rolls
• Under Rule 10 of RER,1960, ERO publishes the Roll in Draft by making
copy available for inspection and displaying a notice in Form 5:
– At his office, within the Constituency
– At place specified by him, if his office is outside the Constituency
• Pdf format of Roll (only in text mode) is uploaded at CEO’s website in
public domain on the same day of publishing the Roll
• From the website, ERO should be able to verify for every claim (Form 6)
received whether the voter is already a registered voter elsewhere in
same Constituency or the district
• Electoral Roll for all Constituencies in a State or even District is
published on the same day.
• Commission orders revision according to a common programme
throughout the country
19. Publication of Draft Electoral Rolls
• Publication of Roll includes all Parts of Roll of Assembly Constituency and
service Voters list in the last Part.
• Draft Rolls are published in the Polling Station so that the general electors
can easily identify and file their claims/objections
• Publication is not made on public holiday
• ERO ensures copies of Rolls published in all languages are identical such
that:
– In case of single vernacular language, the manuscript, data entry, pdf
file and printing is in that language. Entire database (software) is also
available in English
– In case of only one language, all the above is made available in English
– In case of two vernacular languages, data entry is in the language of
manuscript and parallel copy is available in second vernacular
language. Web hosting & search facility is available in all languages
besides English.
20. Safe custody of Copy of Roll published as Draft
• ERO prepares an authentic copy of Roll, each page ink signed by
two assigned officers after the Roll is published as Draft
• Authentic copy of Roll is kept with DEO and CEO for reference
and record purposes.
Publicity to Programme of Publication of Draft Electoral Rolls
• Programme of Draft publication is intimated in writing to all
recognized political parties, local bodies, MPs, MLAs at least one
week in advance
• Mass media like television, newspapers etc is used to publicize the
same
• After the Draft publication, a meeting of recognized political
parties is called to request to scrutinize and provide their
suggestions in a specified time period
21. Booth Level Agents (BLAs)
BLAs are officers appointed by the political parties under the direction of
Election Commission, to help BLOs in Electoral Roll Management
Duties
- Assists people in filing claim/objection properly
- Remains present during the campaigns and help BLOs
- Verifies and conducts survey of the dead and shifted electors
- Is responsible if the survey is faulty
- Understands and scrutinizes the Electoral Roll during meeting with BLO
- Helps continuous updating of the Electoral Roll
Election Commission Political Party Booth Level Agents
Appoints
Informs
22. Booth Level Volunteers (BLVs)
BLVs are volunteers appointed by the DEO to help the BLO in
doing his work. They may be office bearers of RWAs,
members of NGOs etc.
Duties
• Assists people in filing claim/objection properly
• Verifies and conducts survey of the dead and shifted electors
• Understands and scrutinizes the Electoral Roll during meeting with BLO
• Helps continuous updating of the Electoral Roll
• Helps in ensuring purity of electoral rolls
• Helps in SVEEP programme
24. Actions after Draft publication and before Final
publication
• ERO sends a certificate to CEO in prescribed Form in regard to the
names of MPs & MLAs continued in the Electoral Roll
• ERO reports to CEO immediately in case of any omission of member
name from the Electoral Roll
• ERO reports to ECI for all such omission cases every year
• After publication of Draft Roll, CEO/DEO and ERO calls recognized
political parties to give their suggestions for any corrections in the
Draft Roll
• ERO also scrutinizes Rolls himself at this stage like individual
households showing more than 10 electors, death registers etc.
• ERO arranges for reading each Part of the Roll loudly before the
concerned Gram Sabha/ Ward Committee
• ERO scrutinizes the facts & figures of the Roll to ascertain its quality
like gender ratio.
25. Actions after Draft publication and before Final
publication
• Elector to population ratio is studied and reported to ECI revealing the age-wise under or
over enrollments in comparison to census figures
• Age cohort analysis of the electors in the Roll with census population for various ages
groups is carried out (annexure 2.4)
• Polling Station wise abnormal addition and deletion over last 3 years is identified, verified,
corrected and reported to ECI (annexure 2.5)
• Data on EPIC & photo coverage in photo Electoral Roll is analyzed in the prescribed
formats (annexure 2.6)
• Provide list of new Polling Stations created since last publication to ECI for analysis and
record (annexure 2.7)
• In an election year, data on registered voters but found absent during field verification is
collected and appropriate action is taken under Rule 21A of RER, 1960 (annexure 2.8)
26. • Complete report on service voter is sent to ECI (annexure 2.9)
• Roll observers appointed by ECI visits the States and Districts
to check and report on the quality of the Draft published
• Before scrutinizing the Rolls, ERO prepares under Rule 22 of
RER,1960:
– List of amendments
– List of dead persons and ceased to be ordinarily residents
• ERO exhibits on the notice board of his office, list of names to
be deleted from the Roll to invite any objections.
Actions after Draft publication and before Final
publication
