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- 2. 2 General Ledger Overview OracleGeneral Ledger is a comprehensive Financial Management solution that dramatically enhances financial controls, data collection and financial reporting throughout your enterprise.
- 3. 3 Agenda • Process Overview •Integration with Modules • Key Functionality Accounting Set Up Manager Journals Consolidation, Translation, Revaluation • Security • Open Interface • Reports
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- 5. 5 General Ledger Process Open /Close periods Journal Entries Review Correct JE’s Consolidate / Translate/ Revalue Account Analysis Reports General Ledger Process Originating in GL Sub Modules
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- 7. 7 Integration Sub Ledger Accounting General Ledger Payables Receivables Assets Cash Management Treasury Inventory Payroll Projects Purchasing Manufacturing SubLedger Accounting General Ledger Payables Receivables Assets Cash Management Treasury Inventory Payroll Projects Purchasing Manufacturing
- 8. 8 Oracle General Ledger Oracle Inventory External Systems Oracle Payables Oracle Project Accounting Invoice / Billing Receipts Adjustments Debit/Creditmemos Encumbrances Cost of Sales Adjustments Material Usages Invoices Payments Discounts Foreign Gains/Losses Encumbrances Journal Entries Oracle Receivables Asset Cost Depreciation Expense Retirement Gain/Loss Oracle Purchasing Oracle HR Payroll Employees Payroll Cost Oracle Assets Integration with Sub-Ledgers
- 9. 9 Integrating With Sub-Ledgers Sub Sub- - Ledgers LedgersGL Interface GL Interface Data Table Data Table Journal Journal Import Import General General Ledger Ledger
- 10. 10 Integrating With ExternalSystems • You can integrate with external systems by using published open interfaces. • You can write import programs to import data from an external system or from your previous accounting system. • You can initiate a full account validation process during import.
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- 12. 12 Accounting Setup Manager LegalEntities Ledgers Operating Units Inter Intra Company Accounting Subledger Accounting Reporting Currencies Accounting Reporting Sequences Accounting Setup Manager
- 13. 13 Accounting Setup ManagerConcepts Main, record-keeping ledger Defined by 4Cs: › Chart of accounts › Accounting calendar › Primary currency › Sub ledger Accounting Method Optional, additional accounting representations of your primary ledger Can differ in one or more of the following from the primary ledger: › Chart of accounts › Accounting calendar › Primary currency › Subledger Accounting Method Primary Ledgers Secondary Ledgers
- 14. 14 Accounting Setup ManagerConcepts SLA Transaction Accounting Subledger Transactions SLA Corporate Ledger (Primary Ledger) Local Statutory Ledger (Secondary Ledger) AP AR FA Other Subledgers Legal Entity Maintaining Multiple Accounting Representations with Secondary Ledgers
- 15. 15 If difference is onlycurrency, If one or more of the following are different, Accounting Setup Manager Concepts – Reporting Currency Use a Secondary Ledger Currency Corporate Chart of accounts Monthly Calendar Accounting Method US GAAP Accrual Use Reporting Currencies
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- 23. 23 Ledger Set Groupingof ledgers with the same chart of accounts and calendar/period type combination Essentially treats multiple ledgers as one
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- 25. 25 Types of Journals •Manual Journals • Imported Journals • Recurring Journals • Mass Allocation
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- 31. 31 Inquiry Rollup Groups • Definerollup groups to capture different summary levels for each Parent and Child Segments. • Use Summary Accounts to view financial information at Summary Level • Assign related parent values to rollup groups. Use Rollup groups when creating summary accounts. • No limit to number of levels. • No limit to number of Entities on each level. Rollup Group Rollup Group Level 1 Level 2 Rollup Group Child Values Level 2.1 Level 2.2 Child Child Child Child Example Total Assets Fixed Assets Current Assets Cash Buildings Land Bank
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- 33. 33 Consolidation C O NS O L I D A T E Subsidiary 1 Set of Books Subsidiary 2 Set of Books Subsidiary 3 Set of Books Parent Set of Books
- 34. 34 Translation • Translation andre-measurement methods • Period average and end rates • historical rates • Period to date and year to date modes • Translation method KWD KWD T R A N S L A T E USD USD KWD USD Functional Currency Foreign Currency
- 35. 35 Revaluation USD Foreign currency KWD Functional currency convertsto R E V A L U E USD Foreign currency KWD Functional currency converts to
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- 37. 37 Security Cross validation rulesprevent the combination of certain segment values in the chart of accounts. CROSS VALIDATION RULE Security gives you the capability to restrict the set of values a user can use during data entry SEGMENT SECURITY RULE
- 38. 38 Security • Accounting Calendars •Auto Allocations • AutoPost Criteria Sets • Auto Reversal Criteria Sets • Budget Formulas • Budget Organizations • Chart of Accounts Mappings • Consolidation Definitions • Consolidation Sets • Elimination Sets • FSG Reports and components • Mass Allocation • Mass Budgets • Rate Types • Recurring Journals • Revaluations • Transaction Calendars • Control access to setup/reference independently of data security • Enable setup sharing across ledgers and ledger sets • Enable setup autonomy within multi- legal entity ledgers • Set up view, modify, and usage privileges DEFINITION ACCESS SET Access multiple legal entities and ledgers from a single GL responsibility DATA ACCESS SET Restrict the usage of Control Accounts in manual Journal Entry CONTROL ACCOUNTS
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- 40. 40 Open Interface To ImportJournal lines from peripheral systems and Oracle Sub ledgers GL_INTERFACE To Import Budget Journals from external sources GL_BUDGET_INTERFACE To Import Currency Exchange Rates from external sources GL_DAILY_RATES_INTERFACE
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- 42. 42 Reports • Financial StatementGenerator • Account Analysis • Accounting Set Up Manager Post-Update Diagnosis Report • Consolidation Journals Report • Journals Day Book • Trail Balance • Import Journals
- 43. 43 Financial Statement Generator Rows FSGReports columns Sales Returns Net Sales Row Set A Row Set A Row Set B Row Set B Income Company statement PTD YTD 3000 6200 1000 1200 2000 5000 Cash Investments receivables Balance Sheet YTD Last Y 3000 4200 1000 2200 3000 2000 column set column set
- 44. 44 Q U ES T I O N S Q U E S T I O N S Q U E S T I O N S Q U E S T I O N S Q U E S T I O N S Q U E S T I O N S Q U E S T I O N S Q U E S T I O N S A N S W E R S A N S W E R S A N S W E R S A N S W E R S A N S W E R S A N S W E R S A N S W E R S A N S W E R S
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