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Doc management syatem flow chart for business
- 1. Document Management System (DMS)Flowchart Technology & Engineering January 2023
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- 3. • Engage dengan Manufacturer, Vendor,Research Department (RTI) • Customer/End-User requirement • Technology /Design Selection • Power System Analysis/Grid Study, Soil Test/Investigation • Penyusunan Basic Design • Penyusunan Engineering Estimate • Penyiapan Kajian Teknis/Due-diligence • Technology Improvement • Penyusunan Feasibility Study (FS) • Kajian Risiko • Review dokumen laporan FS dan Kajian Risiko Konsultan • Penyiapan & Penyampaian Proposal Teknis dan Commercial (Bersama tim BD) ke Customer/End-User • Negosiasi dengan Customer/End-User (Bersama tim BD) • Penyiapan Kontrak dengan Customer/End-User (Bersama tim BD) Role in Customer Approach & Project Initiation Role in Project Execution Survey Study/Pre FS FS FEED & Tender EPC Detail Eng & Proc Construction Commis sioning O&M FID G a t e R e v I e w • Approach Customer /End- User (Bersama tim BD) untuk Penawaran Solusi Teknologi PNRE • Kunjungan Lapangan • Penjelasan teknologi kepada Customer /End- User • Assessment asset/Equipment • Laporan Survey • Menyusun Front End Engineering Design (FEED) • Penyusunan KAK/TOR dan OE/HPS untuk EPC pelaksana eksekusi project • Support Pelaksanaan Pengadaan EPC/Vendor/ Material • Technical Evaluation, Clarification, & Negotiation • Review dokumen detail engineering • Respon to Technical Query • Approval Material Request • Daily/Week ly/ Monthly Progress Meeting dengan Kontraktor • Inspeksi pelaksanaan Instalasi/Konstru ksi • SAT (Site Acceptance Test) • FAT (Factory Acceptance Test) • Review pengajuan CO/VO (Change order) serta evaluasi teknis dan kewajaran harga • Review Construction Procedures • QC Material • Commsioning • Review As built document • Review Commisioning Procedures • Menyediakan ITP • Berkoordinasi dengan pihak inspeksi external dan end-user • Advise Technical O&M Problem Solving & Trouble Shooting • Re-design/Re- engineering & Modification Request • Penyiapan Materi untuk Final Investment Decision (FID) Technology & Engineering – Role & Responsibility Role in O&M Peran Technology Manager Peran Engineering Manager “Fungsi ini adalah partner kerja utama Fungsi Business Development yaitu sebagai Technology Development/Solution” “Fungsi ini adalah partner kerja utama Fungsi Project dan Fungsi O&M (Reliability & AIM)
- 4. Current situation andproblem EPC prepare Document or Drawing Issued to PPI PPI’s comments to be incorporated Review by PPI Next Step of Revision to be issued Approved with Note Commented Approved START END Google Drive One Drive Google Drive EPC prepare Document or Drawing Issued to PPI PPI’s comments to be incorporated Review by PPI Next Step of Revision to be issued Approved with Note Commented Approved START 1 Google Drive Google Drive One Drive EPC prepare Document or Drawing Issued to PPI PPI’s comments to be incorporated Review by PPI Next Step of Revision to be issued Approved with Note Commented Approved START 2 Google Drive Google Drive One Drive EPC prepare Document or Drawing Issued to PPI Sent to CONSTRUCTION Review by PPI Approved with Note Commented Approved START END Google Drive Google Drive One Drive Rev B Rev B1 Rev C Rev C Rev 0 Rev C1 Rev 0 Rev 0 Rev 1 IFR IFA IFC Sample Example flow:
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- 7. Problem Tidak efisien waktudan rawan human error Perputaran dokumen menggunakan platform yang berbeda Update dashboard monitoring dokumen masih manual
- 8. ExpectedSolution Source: https://www.assai-software.com/solutions/roles/document-controllers/ Staging area Qualitycheck documents submitted by external parties. In the “staging area” of Assai Admin, you can review and accept documents (Start processing) uploaded by external parties via the secure “Assai Portal”. Once accepted, the documents will become visible to all users. Transmittal-based workflow Automatically generate internal transmittals using distribution matrices and lists. Due dates are automatically calculated (based on the document status code). Transmittal statuses Document Controllers can quickly see which documents on a transmittal require their attention thanks to Transmittal Statuses. This is a unique feature from Assai. Share & transfer documents Easily share and transfer documents to other projects. When shared, the ownership of the document remains in the source project and is available as a “read-only” document in the receiving project. When transferred, the ownership of the document is transferred to the other project. 1 2 3 4 Intelligent numbering structures Set up intelligent document numbering structures where every composition element has a meaning. Assai automatically generates the next number in the sequence. 5 Automated e-mail reminders Reduce the time you spend chasing project stakeholders for documents. Configure the system to send automatic e- mail reminders when documents are late or due to be late. You can also send manual reminders via the distribution dashboard. 6 Distribution dashboard Get immediate insight into the status of documents and transmittals and manage all Document Control actions from the Distribution Dashboard. From here it is possible to drill down to a deeper level of detail via the graphs or list views. 7
- 9. Lampiran 1 –Share & transfer documents Source: https://www.assai-software.com/solutions/roles/document-controllers/
- 10. Lampiran 2 –Staging area Cluster 1 CIV
- 11. Lampiran 3 –Transmittal-based Workflow
- 12. Lampiran 4 –Transmittal Statuses
- 13. Lampiran 5 –Intelligent Numbering Structure
- 14. Lampiran 6 –Automated e-mail reminders
- 15. Lampiran 7 -Dashboard