This document provides an overview and instructions for completing the demographic screens in the Alaska Trauma Registry. It explains that the demographic screens include sections for record information and patient information. For the record information section, it describes the fields for account number, patient status, inclusion criteria, and whether the case meets NTDB criteria. For the patient section, it outlines the fields for race, ethnicity, address, alternate residence status, and current place of residence. The document is intended to guide registrars on properly entering demographic data into the trauma registry system.

1. Alaska Trauma
Registry Training
TRAUMA PROGRAM
RURAL AND COMMUNITY HEALTH SYSTEMS
STATE OF ALASKA, DIVISION OF PUBLIC HEALTH

2. Where to Start
• Start with Demographic screens
• Answers in Demographic screen open or skip fields later
in the registry
• Each section has same issue

3. Demographic

4. Two tabs under
Demographics:
Record Info
Patient

5. Let’s look at the registry

6. Demographic: Record Info
• Account Number
• Enter patient’s billing (account) number for this admission
• Optional information
• Required if no medical record number
• Important for registrars - look up hospital charges

7. Demographic: Record Info
• Patient Status
• Patient status designated by the prehospital providers, ED/hospital staff
and/or trauma team.
• Not as determined by registrar
• Four (4) choices
• Prehospital Unstable
• ER Unstable
• Potentially Unstable
• Stable Admit

8. Demographic: Patient Status
• Prehospital Unstable
• Designed by prehospital provider as unstable & requires full trauma team
response in ED
• Prehospital provider can be
• Ambulance crew
• Medevac crew
• Village clinic provider

9. Demographic: Patient Status
• ER Unstable
• Designed by ED as unstable & requires full trauma team response in ED
• ED staff can be
• Physician
• Nurse
• Designated Person @ your facility

10. Demographic: Patient Status
• Potentially Unstable
• Designated as potentially unstable & requires a partial trauma team response
in ER.
• Potentially unstable – has the potential to deteriorate but is currently stable
• Mechanism of injury
• Combination of traumatic injuries (e.g. chest & abdomen)
• Pediatric patient
• Designed by prehospital provider or emergency department.

11. Demographic: Patient Status
• Stable
• Majority of patients will be stable
• Does not require additional trauma team members
• Can be easily treated by your normal ED staff
• Direct admit

12. Demographic: Record Info
• Include in State Submission
• Cases meeting Alaska inclusion criteria
• Algorithms reference
• Trauma
• Foreign Bodies (Pediatrics)
• Foreign Bodies (Adults)
• Poisonings (Pediatrics)
• Poisonings (Adults)
• Cases that don’t meet
• Facility tracks
• Trauma activations send home from ED (except transfer from hospital to
hospital)

13. Demographic: Record Info
• Meets NTDB Inclusion Criteria
• Cases meeting NTDB inclusion criteria
• Injury Algorithms (reference box for NTDB)
• Trauma only
• Cases that don’t meet NTDB
• Poisonings
• Foreign Bodies
• Hypothermia

14. Demographic: Record Info
• Meets NTDB Inclusion Criteria
• If you are unsure, enter “Yes”
• ITDX NTDB (or TQIP) Validator will identify case as not meeting NTDB
criteria
• Go back and change to “No”

15. Two tabs under
Demographics:
Record Info
Patient

16. Let’s look at the registry

17. Demographic: Patient
• Race
• Refers to a person's physical appearance, such as skin color, eye color, hair
color, bone/jaw structure etc.
• May enter up to six
• Patient self-reports (family identifies)
• Problem – hospital doesn’t record race

18. Demographic: Patient
• Ethnicity
• Refers to cultural factors such as nationality, culture, ancestry, language and
beliefs.
• Hispanic
• Not Hispanic

19. Demographic: Patient
• Zip Code
• Enter patient’s home zip - autofill’s the city, county, census area, and country
• Double check
• Out of Country – Enter Unknown
• Manually enter City, State, County, Census Area and Country
• Patient Address Information: Street 1
• Enter patient’s physical home address - List street number, city, state, zip,
country
• Optional
• Do not enter a P.O. Box

20. Demographic: Patient
• Alternate Home Residence
• Status of patient’s residency
• Homeless: A person who lacks housing. The definition also includes a person living in
transitional housing or a supervised public or private facility providing temporary living
quarters.
• Undocumented Citizen: A national of another country who has entered or stayed in another
country without permission.
• Migrant: A person who temporarily leaves his/her principal place of residence within a country
in order to accept seasonal employment in the same or different country.
• Foreign Visitor: Any person legally visiting a country other than his/her usual place of
residence for any reason.
• Not Applicable

21. Demographic: Patient
• Current Place of Residence
• Description of the type of home at which the patient lives.
• Private Residence, except for Foster Home
• Group Home or Transitional Living Center
• Assisted-living Facility
• Correctional Institution
• Nursing Home or Other Long-term Care Facility
• Foster Home
• Inpatient Psychiatric Hospital
• Homeless or Homeless Shelter
• Military Barrack or College Dormitory
• Other