The document outlines the future initiatives for registrar data publications and centralized operations, emphasizing the importance of accurate data management in tracking student performance. Key focus areas include analysis of class sizes, withdrawals, and fail grades, with a robust system for forecasting student re-entry. The proposed improvements aim to streamline the course retake process and enhance the efficiency of registrar workflows.

1. Future Registrar Data Publications
Centralized Operations

2. REGISTRAR DATA PUBLICATIONS - 2015
If it’s it not in CampusVue it doesn’t exist.

3. REGISTRAR DATA PUBLICATIONS - Future
End of Grading Period Analysis
• Average Class Size
• Census (by campus, program, on ground shift)
• Census (by campus, modality)
• Instructor/Student Ratio
• Fail Grades (by campus, by grading period)
• Withdrawals (by campus, by reason)

4. DATA IN PREVENTION STRATEGY
•Extended Scheduling
•Re-entry Forecast

5. EXTENDED SCHEDULING
(1) Tracks all students from every campus with more than two sit outs
(2) Utilizes online courses for “plug-and-play”

6. (3) Chronicles history of exceptions
EXTENDED SCHEDULING

7. We’re only as resourceful as our knowledge base.

8. RE-ENTRY FORECAST
• When a student withdraws, they
are automatically added
• Worksheet is designed with
future course seat requirements
methodology
• Managed by a registrar expert
• Forecasts best re-entry date
• Maps student with most optimal
course registration

9. RE-ENTRY FORECAST
(3) Chronicles history of exceptions
ANT BIL POR REN YORWISSDOCDRAUS

10. “COURSE RETAKE” Form
• Week 4, student cannot mathematically pass the course?
• Faculty or Program Manager can submit retake request directl
to the Registrar
• Link to form embedded in Faculty Portal
LEVERAGING DATA FOR SOLID PREDICTION
OUTCOMES
• Reduce overall retake registration time!
• Course is re-registered before the course ends!
• Introductory or prerequisite courses are re-registered for retak
• Failed courses re-registered before final grades are posted!

11. RETAKE REQUEST
REGISTRAR’S OFFICE

12. SharePoint
Workflow
• Active directory
• Drop downs
• Triggers process flow
• Confirmation of
failure required
RETAKE REQUEST

13. • Minimize errors
• Form designed as
user friendly as
possible
• Design form to
capture most salient
information
RETAKE REQUEST

14. RETAKE REQUEST

15. Future Registrar Data Publications
Centralized Operations
QUESTIONS?