1. 0 TITLE
Expense
Analyser
Is it time to automate your employee
expense analysis process?
kpmg co ukkpmg.co.uk
KPMG GLOBAL COMPENSATION COLLECTION SERVICES 2014
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33KPMG EXPENSE ANALYSER
and efficient solution for expense
supporting compliance.
al tax authorities are now looking to organisations to
onstrate that consistent and transparent procedures and
tive controls are being applied across their expense
esses. This, in conjunction with a clear trend to move
rds the reporting of data and the payment of tax in real-time
ns that read access to the nderl ing e pense data isns that ready access to the underlying expense data is
ming increasingly important.
ncements in technology mean it is now possible to identify,
gorise and test that expenses are being correctly reported
n accurate and timely basis. Relying on an outdated or
ly manual processes to extract expense data is no
er sufficient.
w can KPMG help?
ing on our experience of creating bespoke and innovative
ware solutions, Expense Analyser automatically extracts
categorises your expense claims quickly and efficiently. It
be used in a number of situations including:
eeting monthly and year-end payroll tax or social
curity requirements.
entifying expenses for reporting on an individual’s Form
1D in the UK or global equivalent.
ocating expenses in the UK for PAYE Settlement
reement (PSA) reporting purposes or global equivalents to
ow employers to meet tax on a grossed up basis.
mple audit reviews to test whether your current expensemple audit reviews to test whether your current expense
ocedures are robust and will meet Senior Accounting Officer
quirements in the UK (and/or any global equivalent
mpliance requirements)
tracting expenses incurred on credit cards or reimbursed via
pense systems by international assignees or Short Term
siness Travellers.
derstanding total expenses in specific areas and their wider
siness impact e.g. out of policy expenditure or compliance
th industry guidelines.
5. 4 KPMG EXPENSE ANALYSER
How does Expense Analyser work?
When using Expense Analyser, we will typically:
• Review your current expense categorisation process, de
transactionstransactions.
• Take an upload of transactions from your source system
accounts or supplier accounts and review this data to ide
degree of automated analysis provided by the Expense A
• Agree and tailor pre-determined rules and categories wit
processes.
• Apply these pre-determined rules to allocate these expen
• Set and review categorisations and rules using our Empl
ensure your agreed income tax or social security position
• The rules may be amended throughout the project to ens
automatically categorised.
• Ensure all data is searched to account for mis-posted ite
• Produce summary and detailed reports of the expense ca
security treatmentsecurity treatment.
• Conduct annual and or monthly health checks to ensure
for purpose.
Benefits of deploying KPMG Expense A
• Cost effective – reduces the burden on internal resource
smoother year end processsmoother year-end process.
• Fast – once rules are ready, the Expense Analyser can pr
• Flexible – The rules can be amended and/or added to and
• Efficient – makes full use of the information already cont
• Customised – in full to your specific data sets.
• Controlled and consistent – provides confidence to tax au
S i A ti Offi (SAO) i t i th UKSenior Accounting Officer (SAO) requirements in the UK
4KPMG EXPENSE ANALYSER
termining your typical expense payments and any one-off
(s), e.g. accounting/expenses systems, general ledgers
entify further data fields that could be used to optimise the
Analyser.
h you specific to your company’s requirements, data and
nse to specific categories.
oyment Tax and Global Mobility Services professionals to
ns are reflected.
sure the maximum number of transactions are
ms.
ategorisation to assist in applying the correct tax or social
the rules used to categorise expenditure continue to be fit
nalyser
es. Data-sets can be reviewed monthly to facilitate a
rocess thousands of transactions in minutes.
d the tool re-run at any time.
tained in your accounting system or general ledger.
uthorities that process risk is reduced, helping to support
d th h l b l i l tand other such global equivalents.
