A companion workbook to The Art of Collaboration, which takes two arts organizations through the process of establishing a collaborative effort.

1. Memorandum
of
Understanding
Organization
Organization
and
Completing
the
Memorandum
of
Understanding
survey:
Click
in
the
lightly
coloured
fields
and
type
your
responses.
Save
this
document
(use 'save as' and rename document) and
distribute
copies
to
the
partnering
organizations.
This Memorandum of Understanding sets out the terms and conditions between two organizations that have come
together to jointly present an event or activity. Each organization agrees to meet or exceed the terms as stated, to
fulfill
its
obligations
to
the
best
of
its
abilities,
and
to
participate
in
the
spirit
of
the
collaboration
as
intended.
The
Memorandum
of
Understanding
also
sets
out
the
basic
framework
for
the
collaborative
process.
It
is
not
the
intention
of
this
document
to
capture
every
detail
of
the
partnership
(e.g.
meeting
schedule);
additional
information
should
be
discussed
and
documented
through
the
meeting
process.
This
tool
is
designed
to
support
the
formative
stages
of
building
a
collaboration
between
two
organizations,
and
it
can
be
used
to
guide
conversations
when
initially
exploring
a
partnership.
The
document
should
not
be
completed
until
the
details
have
been
sufficiently
discussed
and
have
received
appropriate
approvals.
Conversations
should
be
frank
and
honest,
allowing
organizations
and
individuals
to
discuss
realistic rms
without
coercion.
This
document
is
not
intended
to
offer
legal
advice
or
information
that
could
mitigate
risk
or
replace
a
company's
own
due
diligence.
Reset Form

2. Memorandum
of
Understanding
Senior
staff
person
or
board
member
authorizing
collaboration.
Name
of
the
Collaborative
Effort:
Date(s)
of
Production/
Performance/Event/Project:
General
description
of
collaboration
Leader
responsible
for
Leader
responsible
for
COLLABORATIONLeadership
Describe
the
scope
and
limitations
of
authorities
of
the
leaders.
Committee
membership
(key personnel
and roles/
functions)
Stakesholders
Enter name of senior staff person
responsible for oversight.
Enter date(s) of event.
Enter title of collaborative project: event,
production or presentation.
Enter name of senior staff person
responsible for oversight.
Enter brief description of event.
Enter the name of the person who has
oversight of the collaboration.
Enter the name of the person who has
oversight of the collaboration.
Enter the scope and limitations of
authorities for both leaders and other
participants.
Enter the names and roles of the
committee members or participants.
Enter the names and roles of the
committee members or participants.
Enter names of stakeholders and external
influencers and their relationships to the
collaborative organizations.

3. Memorandum
of
Understanding
Goals
specific
to
each
organization:
Cash
contributions
Other
contributions Personnel
Expertise
Access
to
community
Infrastructure
Technology
Fundraising
ResourcesGoals
The
organizations
have
agreed
to
the
overall
project
goal:
Describe
the
alignment
of
visions
between
the
organizations.
Consider the alighment of visions for each
organization.
Consider the alighment of visions for each
organization.
Describe the goals that are specific to this
organization.
Describe the goals that are specific to this
organization.
$
$
Note
Note
Note
Note
Note
Note (sponsors, donors,
advertisers, grants, etc)
Describe overall responsibilities for this organization.

4. Memorandum
of
Understanding
Basic
meeting
schedule
Reporting
methods
Conflict
resolution
Check
applicable
statements.
We
agree
to
remove
the
concept
of
right
and
wrong,
and
to
appreciate
different
perspectives.
We
agree
to
focused
and
respectful
conversations
during
which
everyone
is
heard
fairly
and
equally.
Governance
We
agree
to
accept
and
comply
with
decisions
when
made
by
the
collaborative
committee.
Autocratic
(made
by
the
leader
only).
By
majority
vote.
Unanimity.
We
agree
conflict
will
be
discussed
with
the
affected
individuals
and
typically
within
the
partnership
structure.
Decision-­‐making
process
will
be:
Delegated
to
individuals
or
sub-­‐groups.
We
agree
conflict
and
misunderstandings
will
be
discussed
in
a
timely,
open
and
honest
fashion.
Decision-making. Check
applicable
statements.
Both organizations check boxes to
indicate mutual agreement.
Provide a basic description of meeting
schedule: e.g. bi-weekly, regular, irregular,
in-person, phone.
Provide a basic description of reporting
methods: e.g. at meeting, email, written,
verbal, etc.

5. Memorandum
of
Understanding
Overall
responsibilities
and
role
of
each
organization.
Record
the
split
of
profit
and
loss.
Split
of
Profit/LossResponsibilities
Describe overall responsibilities for this
organization.
Describe overall responsibilities for this
organization.
Describe the profit/loss split between the
organizations. Include incomes and
expenses to be inlcuded.

6. Memorandum
of
Understanding
We
agree
that
we
will:
Organization Date
Date
Recognize
the
importance
of
the
collaborative
effort
and
will
invest
in
the
process
of
collaboration.
Organization
Respect
the
confidentiality
of
this
agreement
and
of
the
information
that
is
acquired
through
the
collaborative
process.
Notify
the
partner
organization
of
any
needed
changes
to
the
Memorandum
of Understanding
in
a
timely
fashion.
We
agree
we
have
the
organizational
and
financial
stability
to
carry
out
the described
collaborative
effort.
We
have
disclosed
any
issues
and
conflicts
that
could
jeopardize
or
cause
undue
risk
to
the
relationship
or
the
partner
organization.
Listen
openly
and
with
understanding,
remain
flexible
and
adaptable,
and
work
towards
consensus
and
conflict
resolution.
Work
for
the
good
of
the
collaboration
as
a
unified
partnership,
setting
aside
self-­‐interest.
Work
with
respect,
trust,
commitment
and
accountability.
Remain
committed
to
the
collaborative
planning
and
to
achieving
goals.
We
will
support
and
contribute
to
the
evaluation
of
goals.
Honour
the
contributions,
timelines
and
other
commitments
outlined
in
this
Memorandum
of
Understanding.