Ballot Reading 3.-Canvassing-Procedures49.pptx

General Guidelines and Other Related
Rules and Regulations for the October 30, 2023
Barangay and Sangguniang Kabataan Elections
(BSKE) and all succeeding BSKEs thereafter.
RESOLUTION NO.
10924

Chapter XIX
Canvass and
Proclamation

Board of Canvassers/Sub-Canvassing Unit
(Sec.539-540)
NOTE:
In a barangay with only 1 Electoral Board, it shall convert itself as the BBOC
The Commission shall have direct supervision and control over the BBOC/Sub-Canvassing Unit
Chairperson
Vice
Chairperson
Member -
Secretary

BBOC/Sub-Canvassing Unit Honorarium
NO. OF BARANGAY
ELECTION RETURNS
BBOC COMING FROM
EB
1 to 5 P 1,000.00
6 to 12 P 1,500.00
13 to 24 P 2,000.00
NO. OF BARANGAY
ELECTION RETURNS
BBOC
(did not serve as EB)
25 to 36 P 2,500.00
37 to 48 P 3,000.00
NO. OF BARANGAY
ELECTION
RETURNS
MAIN BBOC
SUB-
CANVASSING
UNIT
49 to 97
with one (1) Sub-
Canvassing Unit
P 4,000.00 P 2,000.00
98 to 145
with two (2) Sub-
Canvassing Unit
146 to 193
with three (3) Sub-
Canvassing Unit
194 to 241
with four (4) Sub-
Canvassing Unit

Relationship with Candidates & Other Members
(Sec. 541)
Any barangay and/or SK candidate
Any of the candidate’s spouse
Any member of the same BBOC/Sub-
Canvassing Unit

Notice of Meeting of the BBOC
(Sec. 544-445)
At least five (5)
days before the
meeting of the
BBOC
Chairperson
shall give notice
of the date, time
and place of the
meeting
To all members
including Sub-
Canvassing
Unit and to
each candidate
NOTE:
Majority vote of all the members of the BBOC shall be necessary to render a decision.

Persons Not Allowed Inside the Canvassing Room
(Sec. 546)
Officer or member of the AFP including the PNP
 Peace officer
 Armed or unarmed person belonging to extra-legal
police agency, barangay tanod, et al.
They are not allowed to stay within a radius of fifty (50)
meters from the canvassing room
NOTE:
The BBOC by majority vote in writing, may order the detail of PNP or
AFP in proper uniform to stay outside the room within a radius of thirty
(30) meters to provide protection and maintain peace and order.

Canvass by the Barangay Board of Canvassers
(Sec. 547)
01
02
The BBOC for barangays with more than one (1) EB shall meet at
six o'clock in the evening of election day in the voting center of the
barangay and shall forthwith canvass the ERs of the precincts
within the barangay
If the barangay has several voting centers, the canvassing shall be
held in the voting center that is most accessible as determined by
the EO.

Canvassing Procedure
FOR BBOC WITH NO SUB- CANVASSING UNIT
The Member-Secretary shall receive the
envelopes containing the ERs
intended for the BBOC
Record in the Minutes of Canvass
(Minutes) the condition and SNs of the
envelope and paper seal; and the
precinct number(s) comprising the
cluster;
Before opening, the Chairperson shall
exhibit the envelope to those who are
present
Open the envelope and retrieve the ERs
and proceed to canvass first all the
Barangay ERs

a) Examine the condition of the inner paper seal of the ERs; while the Member-Secretary
records in the Minutes the condition and SN of said paper seal;
b) Break the inner seal, unfold the ERs and exhibit the same; while the Member-Secretary
records in the Minutes the condition and SN of the ERs;
c) If there is no objection to the ERs, the BBOC shall proceed to canvass by reading the votes
of the candidate and entering the same in the Statement of Votes (SOVs).

For purposes of accomplishing the SOVs, the BBOC shall:
a) divide the three (3) copies between the Vice-Chairperson (2 copies) and the Member-
Secretary (1 copy);
b) fill up the statistical data portion; and
c) accomplish the SOVs simultaneously as the Chairperson reads the votes.

If there are no discrepancies, the
members of the BBOC shall affix their
signatures above their printed names
BBOC shall imprint their thumbmarks on
the certification portion of the SOVs.
After the SOVs has been completed, the
BBOC shall prepare the Certificate of
Canvass and Proclamation (COCP)
BBCO shall affix their signatures and
thumbmarks on the certification portion
of COCP and officially proclaim the
winning candidates.

If there is an objection to an ER, the
Member-Secretary shall note the
objection in the Minutes and proceed to
canvass the ER
After an ER has been canvassed, the
Chairperson shall write on the upper
righthand corner the word “CANVASSED”
BBOC shall affix below it his/her
signature and the date of the canvass
and shall be returned to its envelope
When all the ERs have been canvassed –
the Vice-Chairperson and Member-
Secretary shall compare the entries in
their respective copies of the SOVs

Note:
If there are discrepancies in the entries, refer to the corresponding ERs and make the
necessary corrections on the SOVs. All corrections shall be initialed by the members of
the BBOC and recorded in the Minutes of the Canvass
In barangays with only one (1) clustered precinct, the BBOC shall immediately accomplish
in triplicate the SOVs and COCP and proclaim the winning candidates.

FOR BBOC WITH SUB- CANVASSING UNIT
Canvass all ERs for the barangay and SK
elections following the same procedures
provided for BBOC with no sub-
canvassing unit
The BBOC Chairperson shall assign as
many ERs to the Sub-Canvassing Unit
The Sub-Canvassing Unit after
accomplishing the SOV, shall turn-over
the same to the BBOC.
The BBOC shall prepare the Summary
Statement of Votes using all the SOVs in
its custody. Thereafter prepare the COCP
and proclaim the winning candidates.

When the Election Returns are Delayed, Lost or
Destroyed (Sec. 548)
• obtain a copy of the missing ERs by messenger or other means from the EB
concerned
Missing ERs
• The BBOC may, upon prior authority of the Commission, use any of the authentic
copies of the ERs
• Commission direct its representative to investigate the case
• Representative immediately report the matter to the Commission
Lost or Destroyed ERs
NOTE:
If the BBOC has not received all of the ERs, BBOC may proclaim the candidates elected provided
that the missing ERs will no longer affect the results of the elections

Material defects in the Election Returns
(Sec. 549)
Some requisites in form or data
had been omitted in the ERs:
 The BBOC will call all
EB members concerned
to effect the correction.
In case of omission in the ERs of
the name of any candidate and/or
his corresponding votes
 The BBOC shall require
the EB to complete the
necessary data in the
ERs and affix therein
their initials
If the votes omitted in the returns
cannot be ascertained by other
means except by recounting the
ballots:
 The Commission shall order
the EB to open the ballot box
 Count the votes for the
candidates whose votes have
been omitted, with notice to
candidates involved
 Complete the returns

When Election Returns appear to be tampered
with or falsified (Sec. 550)
The BBOC shall use other copies of the ERs, if necessary, the copy
inside the ballot box with previous authority from by the Commission
The Commission shall after giving notice to candidates concerned, shall order the opening
of the box and recount of the votes of the candidates affected and prepare a new
return, which shall be used by BBOC as basis for the canvass.
If other copies are also tampered, the BBOC shall bring the matter to the attention of
the Commission.

Discrepancies in Election Returns
(Sec. 551)
Discrepancies in the votes of any candidate in words and figures in the same returns and the
difference affects the results of the elections:
1. The Commission upon motion of the BBOC or any candidate affected and after due notice to all
candidates concerned, shall determine whether the integrity of the ballot box had been
preserved.
2. If the Commission is satisfied that the integrity of the ballot box had been preserved – order the
opening of the ballot box to recount the votes cast to determine the true result of the count of
votes of candidates concerned.
Note:
If upon opening the ballot box, it appears that there are signs of replacement, tampering, or
violation of the integrity of the ballots, the Commission shall not recount the ballots but seal the
ballot box and order its safekeeping.

6
5
4
3
2
1
Manifest Error
(Sec. 552)
There is manifest error in the tabulation or tallying of the result when:
A copy of the ER was tabulated more than
once;
There was a mistake in the copying of
the figure from the ERs to the SOVs;
ERs from non-existent precincts were
included in the canvass;
There was mistake in the addition of
votes of any candidate.
Two or more copies of the ERs for 1
precinct were tabulated;
ERs from the precinct of 1 barangay
were included in the canvass for
another barangay;

6
5
4
3
2
1
Manifest Error
(Sec. 552)
There is manifest error in the tabulation or tallying of the result when:
A copy of the ER was tabulated more than
once;
There was a mistake in the copying of
the figure from the ERs to the SOVs;
ERs from non-existent precincts were
included in the canvass;
There was mistake in the addition of
votes of any candidate.
Two or more copies of the ERs for 1
precinct were tabulated;
ERs from the precinct of 1 barangay
were included in the canvass for
another barangay;
NOTE:
If manifest error is clearly shown before proclamation, BBOC
may correct the errors committed:
 motu proprio, or upon verified petition by any candidate
 after due notice and hearing

By promulgating an order in writing for the correction of the manifest error.
The correction is effected in the SOV/COCP by crossing out the erroneous
figures/entries to be initialed by the members of the BBOC and entering the
correct figures/entries.
The correction shall be recorded in the Minutes
Manifest Error
(Sec. 552)
If manifest error is discovered before proclamation, BBOC shall correct the
manifest error:
a.

Manifest Error
(Sec. 552)
manifest error:
a.
NOTE:
Any candidate aggrieved by the order to correct manifest error may
appeal to the Commission within 24 hrs from promulgation.
Once an appeal is made, the BBOC shall not proclaim the winning
candidate, unless the votes are not affected by the appeal.

Manifest Error
(Sec. 552)
a.
b.
manifest error:
If manifest errors are discovered after proclamation:
The same shall be filed by the board or any aggrieved party with the Commission

Questions Affecting the Election Returns; Finality
of Decision (Sec. 553)
Shall be final and
immediately
executory
Decision shall be
reduced in writing
and form part of
the Minutes of
the proceedings
Questions will be
decided
immediately by a
majority vote of
all the members
of the BBOC
All questions
affecting the ERs
shall be raised
during the
canvass
NOTE:
After all questions on the ERs shall have been resolved, the BBOC shall proceed with the
proclamation of the winning candidates, without prejudice to the right of an aggrieved party to
file an election protest.

Elections resulting in a tie
(Sec. 554)
1
 Record in the Minutes
 Issue Resolution
 Notify all candidates concerned
 Hold a special public meeting for the drawing of lots
 Issue a certificate and proclaim as elected the
candidates who may be favored by luck
In cases where two (2) or more candidates who received an equal and highest number of
votes, the BBOC shall:
NOTE:
If, more than two (2) candidates tied for the first place, the number of
the rolled paper drawn by each shall decide their ranking. Same
procedure shall apply among the second placers and so on.

Certificate of Canvass and Proclamation (COCP) and
Proclamation of Winning Candidates (Sec. 555-556)
COCP
The BBOC shall prepare in quadruplicate the
COCP duly signed and thumb marked by
each member.
A copy of the SOVs shall be attached to each
copy of the COCP except for the copy of the
winning candidates
Subject to reasonable exceptions, the BBOC
shall complete the canvass within twenty-four
(24) hours from the time the first ER is
canvassed.
COCP
COCP
COCP
Copies of the COCP shall be distributed
as follows:
Original Copy –
Election Officer
2nd Copy – Winning
candidate for Punong
Barangay or SK
Chairperson
3rd Copy - Secretary of
the Sangguniang
Bayan/Panglungsod
4th Copy -
Secretary of the
Sangguniang
Barangay
Original Copy Election Officer
2nd Copy
Winning candidate for Punong
Barangay or SK Chairperson
3rd Copy
Secretary of the Sangguniang
Bayan/Panglungsod
4th Copy
Secretary of the Sangguniang
Barangay

Safekeeping of Canvassed Election Returns
(Sec. 557)
The BBOC shall:
 Return the ERs in proper envelopes
 Place the envelopes in the envelope for canvassed ERs
 Close and seal the envelope with a paper seal
 The serial number of the paper seal will be noted in the
Minutes
 The Chairperson and members shall affix their signatures
on the paper seal
 Deliver the envelope containing the canvassed ERs to the
City/Municipal Treasurer

Contingency Measures
(Sec. 559)
I. Late Arrival of Official Ballots, Accountable Election Forms and Other Election
Paraphernalia
a. Assess the time of arrival of the ballots, accountable election forms and other
election paraphernalia at the concerned polling place, based on the information
from Administrative Services Department (ASD)/ Packing and Shipping
Committee (PSC).
The EO, City/Municipal Treasurer and the EB, shall:
b. If the ballots will arrive before twelve o’clock in the afternoon on the day of
election, voting shall immediately start and continue up to five o’clock in the
afternoon.
NOTE:
If after five o’clock in the afternoon there are still voters present who have not yet cast
their votes, Section 26 of Resolution No. 10602 shall apply;

(Sec. 559)
c. If, the ballots/other election forms/paraphernalia will arrive after twelve o’clock
in the afternoon on the day of the election, elections shall be reset to the
following day, or on the day after.
NOTE:
Voting, counting and canvassing shall continue in the clustered precincts not
affected.
The BBOC may proclaim the winning candidates whose election is not affected by the number
of votes to be cast in the clustered precincts where the elections was rescheduled.
Paraphernalia
The EO, City/Municipal Treasurer and the EB, shall:

(Sec. 559)
If the number of votes to be cast in the clustered precinct where elections was
rescheduled, will affect the result of the elections:
The BBOC shall suspend its proceedings and reconvene at six o’clock in the evening of
the day after election day or on other dates as may fixed by law or the Commission.
NOTE:
The EO shall announce and post notice on the date of the resetting of elections in the
clustered precinct/s affected. Not later than six o'clock in the evening of election day.
Paraphernalia

(Sec. 559)
II. Shortage, Non-Availability or Missing Pages of Accountable and Non-Accountable
Election Forms and Supplies
A. Accountable Forms and Official Ballots
i. Official Ballots
If reported before Election day If reported on Election day
Allocation Committee shall determine the
necessity of printing ballots
The provision of Section 182 (Emergency Ballots)
of BP Blg. 881 will apply
If necessary, the Committee will determine
the quantity requirements for printing
The City/Municipal Treasurer will provide other
ballots similar to the official ones and uniform
within each polling place
If printing is not necessary, instruct the
City/Municipal Treasurer and the EO on the
manner of re-allocating the ballots
The political parties, candidates and
organizations authorized to designate watchers
will be notified to send their representatives and
agreed in writing the use of emergency ballots
The EO shall report the shortage or non-availability to the Allocation Committee:

(Sec. 559)
i. Official Ballots
NOTE:
Authority from the Commission En Banc is required in the printing of emergency ballots.
If the shortage is insignificant, the EB members shall obtain the needed ballots from the
nearest polling place/s. The source and recipient EBs shall record in the Minutes of Voting the
number of official ballots obtained.

(Sec. 559)
ii. Election Returns/Tally Boards
Electoral Board shall:
1. Improvise ERs or Tally Boards and proceed with the counting of votes
2. After the counting, sign the improvised ERs or Tally Boards and imprint thumbmarks
3. Distribute copies of the improvised ERs or Tally Boards in accordance with Sec. 59
of Resolution No. 10602
4. Enter in the Minutes that ERs or Tally Boards are not available and the EB and
watchers decided to use improvised ERs or Tally Boards
5. Place all forms used inside the corresponding envelopes and deposit it inside the
ballot box

(Sec. 559)
ii. Election Returns/Tally Boards
Missing pages/copies of Election Returns
1. The EB shall take measures to reproduce/photocopy such missing page/s/copies.
2. Ensure that the copy intended for the BBOC is complete by obtaining the missing
page/s/copies from the other copies of the ERs with no missing pages.
3. Photocopies of the election returns shall be certified by the EB and watchers.

(Sec. 559)
iii. Statement of Votes by Precinct (SOVP)
The BBOC shall:
1. Improvised SOVP and proceed with the canvass of ERs;
2. After the canvass, sign the improvised SOVP and imprint their thumbmarks;
3. Distribute copies of the improvised SOVP in accordance with 53 of Resolution No.
10602;
4. Enter in the Minutes that the SOVP is not available and that the BBOC together with
watchers decided to use improvised SOVP; and
5. Place all forms used inside the corresponding envelopes and deposit the same
inside the ballot box;

(Sec. 559)
iii. Statement of Votes by Precinct (SOVP)
Missing pages/copies of the Statement of Votes by Precinct
1. The BBOC shall take measures to reproduce/photocopy the SOVPS.
2. All such photocopies shall be certified to by the BBOC.

(Sec. 559)
B. Non-Accountable Forms
Lost/damaged in transit, shortage or non- availability of Minutes of Voting and
Counting and other non- accountable forms.
The EB shall:
1. Reproduce/photocopy the non-accountable forms upon approval of the EO.
2. All such photocopies shall be certified to by the EB and watchers.

(Sec. 559)
NOTE:
In the Metro Manila Area and whenever possible, all lacking or missing pages of all
accountable forms shall be replaced.
Outside Metro Manila, alt non - accountable forms and supplies may be reproduced/
photocopied upon prior approval of the EO.

(Sec. 559)
III. Official ballots bearing the same serial numbers
1. Add one Arabic numeral after the last digit of the serial number, starting with
number 1, then 2, and so on and affix initial thereon.
2. Record opposite the name of the voters in the EDCVL Barangay/EDCVL-SK, the
new SNs.
3. The fact that the ballots have the same SN and the new SNs shall be recorded in
the minutes.
The Chairperson of the EB:
NOTE:
The EB members are directed, in all instances, to issue first the ballots with complete and
regular SNs. Except those which were marked as defective ballots, the EB members shall only
issue ballots with the same SNs to the voters, if there are no more available ballots with
complete and regular SN in the polling place concerned.

(Sec. 559)
III. Either the upper or lower serial number of the official ballot is missing.
1. Take note in the Minutes the missing SN in the ballot either in the upper or lower
potion, indicating whether it is located in the upper or lower portion
2. Record opposite the name of the voter in the EDCVL-Barangay/EDCVL-SK the
available SN.
The Poll Clerk shall:
1. Copy the available SN in the portion of the ballot where it does not appear and
affix signature therein
2. Issue the ballot to the voter.
The Chairman shall:

(Sec. 559)
III. Both the upper and lower serial numbers of the official ballot are missing
1. Record the fact in the Minutes
1. Mark the ballot as "defective ballot"; and
2. Place the same inside the envelope intended for spoiled ballots.
The Chairman shall:

(Sec. 559)
III. Serial number of the official ballot is unreadable or hard to ascertain
1. Check the SN of the ballot preceding the ballot with blurred SN and follow the
sequence of the SNs;
2. Enter in the Minutes the ascertained SN; and
3. Record opposite the name of the voter in the EDCVL-Barangay/EDCVL-SK.
1. Issue the ballot to the voter.
The Chairman shall:
NOTE:
If the SN of the ballot is totally unreadable, the Poll Clerk shall record the same in the Minutes while
the Chairperson shall mark the ballot as "defective ballot" and thereafter, place the ballot inside the
envelope intended for spoiled ballots.

Chapter XXI
Election Related
Incidents and
Catastrophe

The following shall be observed in case:
(Sec. 560)
I. There is sabotage, explosion, equipment robbery and other similar circumstances.
1. If required to leave the precinct, report this to the EO and immediately secure all
equipment, election forms and supplies
2. Inform all representatives, and watchers present of the transfer or suspension of
voting, then proceed to a safer place.
3. If peace and order is restored, conduct inventory of all equipment, forms and
election supplies.
4. If there are missing item/s, report to the EO and local PNP for documentation and
investigation.
5. The EB shall record this in their Minutes.
The EB shall:

The following shall be observed in case:
(Sec. 560)
II. There is a Catastrophe like fire, flood, earthquake and others, or by reason of emergency
or health/ IATF rules and regulations in the locality
1. If required to leave the precinct, report this to the EO and immediately secure all
equipment, election forms and supplies
2. Inform all representatives, and watchers present of the transfer or suspension of
voting, then proceed to a safer place.
3. This incident shall be recorded in the Minutes.
The EB shall:

Ballot Reading 3.-Canvassing-Procedures49.pptx

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