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Assessment report
- 1. Assessment report To: Boardof Directors of Leatty From: Koen Wielandt (Project sponsor) Date: 10 January 2012 Subject:Plan to reduce the delay on the building schedule Introduction Leatty, a major property developer, has built several projects in China since there is a building boom. The project they are now working on, started to get out of control. It has a two month delay on the first twelve months and is sixteen per cent over the budget. A pair of project managers and a pair of project sponsor are now involved to devise a new strategy to overcome these two problems. The team attempts to improve the information exchange between the different departments and the co-ordination of tasks, the team morale and a straightforward culture for employees. The aim is to use the recommendations to overcome these problems for later stages. Visiting the building site Firstly, we advise to visit the building site more often. The departments in Canada and Germany have a lot of influence on the site, but are not often present at the site. By visiting the building site, the three departments can discuss difficulties face to face instead of talking through internet with meetings on bothersome times for one or two departments, due to different time zones. Another point by visiting the building site, the several department can view the problems by its own, which makes it more simple to search for solutions. A positive relationship Secondly, the communication between the departments is difficult due to cultural differences. To overcome these differences, the departments have to visit each other to understand each other more. As result from the delays and overspending the budget, the moral started to decline, which can result in more delay and overspend. By promoting the positive points of the building, they can reduce the decreasing moral.
- 2. Open work environment Thecommunication between employees seems to be very closed. To receive valuable feedback from employees and subcontractors, Leatty have to create an open friendly environment, to make sure that employees openly can talk about the problems and risks during the construction of the building. Leatty will achieve this by do not penalize, but reward employees who give their feedback on the construction. Leatty can use this feedback to improve these negative points. Needs a better preparation Lastly,Leatty need to have a better preparation for their construction. Many problems can be seen in the early stage, for example the heatwaves during the summer, the climate China has, heatwaves during the summer are not a rare symptom and can be taken in advantage making the building schedule. They also needed to choose their subcontractors more carefully, they need to take a look at the subcontractors history and finances.By chosen subcontractors more carefully, problems with suppliers would not arise. Conclusion and recommendations Some of these recommendations seems a little late, but others can as soon as possible be implemented. By visiting each other and the building site, the three different departments get to know each other and have more sympathy to each other. An open work environment will create a more efficient manner of work. Better preparation will result in a more cost- and time-efficient result. Implementing these recommendations in later stages of the construction will reduce the delay and the overspending of the budget. We look forward to your reaction and we hope that these recommendations will be present at later stages and operations at Leatty. Koen Wielandt Project sponsor Koen Wielandt S1897845