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MCN2013 - Ashmolean collections engagement
The document outlines the development of a sustainable digital audience engagement program for the Ashmolean Museum, emphasizing the need for a cohesive digital strategy to enhance audience interaction with its extensive collection. It includes audience segmentation, concept development, user evaluation, and an operational plan aimed at integrating technology and resources to improve digital access and content sharing. The plan encompasses a five-year roadmap to address technological challenges, staff development, and audience needs while ensuring continuous digitization and engaging experiences.
MCN2013 - Ashmolean collections engagement
- 1. Ashmolean Museum Developing aSustainable Digital Audience Engagement Programme Cristiano Bianchi Adrian Cooper Keepthinking
- 2. Agenda Collections Engagement Project ‣ ‣ ‣ projectbackground key objectives ‣ ‣ ‣ audience segmentation ‣ developing the operational plan approach concept development user evaluation results
- 3. who we are combinesstrategy, consulting, software development and digital design in a single agency.
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- 5. the project The project ‣ Developmentof collection engagement strategy and operational plan ‣ ‣ ‣ Keepthinking (project lead) Morris Hargreaves McIntrye (audience research) The Ashmolean Museum (content and strategy)
- 6. the project Background ‣ ‣ ‣ ‣ The world’sfirst public museum (1683) Major redevelopment in 2009 ‣ ‣ Now shift focus to digital transformation Expand Crossing Cultures, Crossing Time digitally Audience numbers quadrupled since re-opening Redisplaying objects - Crossing Cultures, Crossing Time
- 7. the project Project rationale ‣ ‣ ‣ ‣ ‣ Over1,000,000 objects 30% digitised 5% online No common standards for content or technology Audience demanded more online material
- 8. the project Collections online 34separate interfaces no common platform
- 9. the project Project rationale ‣ ‣ ‣ Meetaudience needs Combine funding, staffing and other resources to deliver Success dependent on firm foundations
- 10. the project Objectives &outcomes ‣ ‣ ‣ Who are the museum’s audiences? What do they want? How do we deliver it?
- 11. the project approach &process Project inception Client workshop Review evidence Define audiences KT, IH, MHM MHM, IH MHM, KT, IH MHM, IH, KT Core team Key stakeholders/wider staff Core team Core team Project initiation Prototyping Stage 2 Research shopping list Interim reporting List of best practices Concept Testing Stage 1 Interim audience evaluation report Prototyping Stage 1 KT MHM, KT, IH MHM KT, MHM Core team Core team / stakeholders Core team Core team Questionnaires and non interactive wireframes Concept Testing Stage 2 Questionnaires Recommendations for stage 2 Analysis and reporting Operational plan MHM MHM, KT, IH IH, KT Core team Core team / stakeholders Core team / stakeholders Full audience evaluation reports and wireframes Full operational plan
- 12. audience segmentation Audience segmentation ‣ ‣ ‣ ‣ Bestpractice research User modes and persona Meeting the needs and engage specific users Compare to a physical museum visit
- 13. audience segmentation Audience segmentationby type ‣ 9 audience groups ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ families general visitors core audience teens undergraduates hobbyists academic researchers primary school teachers secondary school teachers
- 14. audience segmentation Audience segmentationby behaviour
- 15. concept development Concept development ‣ ‣ ‣ ‣ Analysedcurrent best practice Developed ideas Concept testing Prototype testing
- 16. concept development Developing ideas ‣ Lookedat what each user mode might need to engage ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ learn search be surprised create inspiration stimulation compare/contrast download plan visits curate ...
- 17. concept development Stages ofdiscovery ‣ 4 stages of discovery ‣ ‣ ‣ ‣ get to the object at the object interaction with the object in-gallery/mobile interaction
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- 22. user evaluation User evaluationresults ‣ ‣ ‣ ‣ Most visitors not actively looking for online collections Expectations based on experiences in other (non museum) online contexts Expectations will change as technology develops Opportunity to tap brain power (online volunteering and crowdsourcing)
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- 24. user evaluation Who needswhat? reaction graph
- 25. Stage 1 Get tothe object Make the objects seen ‣ ‣ ‣ Coming across the objects Intentional / unintentional discovery Across the website / in specific section
- 26. user evaluation Stage 1 Getto the object: Browsers
- 27. user evaluation Stage 1 Getto the object: Browsers Essential functionalities ‣ Themed highlights ‣ Browse by collection area / department ‣ Interactive floor plans ‣ Timelines(s) ‣ Map(s) ‣ What is new in the collection Functionalities not required ‣ Virtual (3D) Galleries
- 28. user evaluation Stage 1 Getto the object: Browsers Themed highlights ‣ See between 30 and 50 objects ‣ Have a selection, but not just any selection ‣ Why are highlights... highlighted? ‣ Have several groups of highlights ‣ Crossing Cultures, Crossing Time
- 29. user evaluation Stage 1 Getto the object: Browsers Browse by collection, area or department ‣ Audiences are familiar with the collection ‣ Promote the overall museum theme online
- 30. user evaluation Stage 1 Getto the object: Browsers Interactive floor plans ‣ Relate the experience on site / online ‣ Before and after visit
- 31. user evaluation Stage 1 Getto the object: Browsers Timeline(s) ‣ Help visitors contextualise objects ‣ Object cross relationships ‣ Relationships to other events ‣ Scored very highly across all audience segments
- 32. user evaluation Stage 1 Getto the object: Browsers Map(s) ‣ Another contextualising opportunity ‣ Could be combined with timelines.
- 33. user evaluation Stage 1 Getto the object: Browsers What is new in the collection? ‣ What is new and relevant in the collection ‣ New object on display ‣ Event featuring collection objects
- 34. user evaluation Stage 1 Getto the object: Followers Essential functionalities ‣ Learn activities ‣ Selections by named people ‣ Themes that connect objects differently from the gallery ‣ You might also like Secondary functionalities ‣ Seek connections between objects Functionalities not required - Exhibitions replicated online - Collections trails
- 35. user evaluation Stage 1 Getto the object: Searchers and Researchers Essential functionalities ‣ Search using keywords ‣ Advanced search ‣ Search whole collection ‣ Search for items on display only ‣ Multiple sorting options Secondary functionalities ‣ Search using tags ‣ Sense of how many others like this
- 36. user evaluation Stage 2 Atthe object People have reached the object: what’s next? ‣ What can visitors do with the objects? ‣ Where can they go from there?
- 37. user evaluation Stage 2 Atthe object Essential functionalities ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ What is it? Location of object in the gallery Experts' views Catalogue record information Large images, zoom, multimedia Other relevant content Related objects (how related?) Unexpected stories & relationships Behind the scenes content (e.g. conservation live) Secondary functionalities ‣ ‣ Related objects in other collections See quality of record Functionalities not required - Spin/rotate objects (3D view)
- 38. user evaluation Stage 3 Interacting Ashmoleanaudiences want to be involved ‣ Surprising outcomes ‣ Audiences know about your museum and its collection ‣ ‣ They would love to be able to interact and contribute Shame to miss their contribution
- 39. user evaluation Stage 3 Interacting Essentialfunctionalities ‣ ‣ ‣ ‣ ‣ Share objects using social media Download images Contribute own content (e.g. research papers) Contribute to crowdsourcing project Sponsor an object (donation with a purpose) Secondary functionalities ‣ ‣ ‣ ‣ ‣ ‣ Public user profiles (log in) Star, add to favourites (log in) Tag objects Vote for objects to be highlighted or represented in the gallery Vote for objects they haven't seen in galleries and online Submit questions for curator to answer online Functionalities not required - Create educational activities Play games, compare contrast, ordering, odd one out Quizzes: identifying, seeking connections between objects
- 40. user evaluation Stage 4 Mobileand in-gallery interactives Make the content more accessible ‣ Even more surprising outcomes ‣ ‣ No to using (own) mobile phone at the museum Yes to multimedia and interactive applications
- 41. user evaluation Stage 4 Mobileand in-gallery interactives Essential functionalities ‣ Collect objects for later use Secondary functionalities ‣ Track their visit at the Museum Functionalities not required ‣ Use mobile at the Museum
- 42. operational plan Developing theoperational plan ‣ ‣ ‣ ‣ ‣ ‣ Build on insight from the user testing Consult with museum staff Technical / organisation / staffing challenges Improve staff digital skills Manage and monitor Budget and time plan
- 43. operational plan Developing theoperational plan ‣ ‣ ‣ ‣ ‣ ‣ ‣ What is an overall digital strategy? How does the collection engagement fit in? Technological challenges Documentation challenges Curatorial challenges Staffing and management challenges Sustainability
- 44. operational plan Positioning engagement STRATEGY 5YEAR PLAN PROJECT A PROJECT B PROJECT C
- 45. operational plan Supporting strategicaims CONTENT (digitisation / interpretation / context) TECHNOLOGY INFRASTRUCTURE (access / innovate) RESOURCES (people / skills / funding / partnerships)
- 46. operational plan Developing theoperational plan ‣ 5-year plan ‣ ‣ ‣ Digital culture at the core of museum activities ‣ Integrated, museum-wide programme of change ‣ ‣ Strategic goals: content, technology, resources Long-term changes Divided into manageable projects Plan as a delivery framework ‣ ...with priorities
- 47. operational plan Content ‣ Content creation ‣ ‣ ‣ ‣ ‣ ‣ ‣ objects/ archives digitisation (photography / scanning / audio / video) Shared content creation guidelines interpretation / narrative / curation Guidelines Strategy for collaboration Sharing ‣ ‣ Sort out digital access rights Objectives ‣ ‣ High level topics and narrative... ... not departmental agendas!
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- 51. operational plan Technology ‣ Technology selectionbased on agreed principles ‣ ‣ ‣ ‣ ‣ ‣ Focussed on management and delivery Separate content and delivery Short planning cycles / agile Regular releases Build in prototyping/experimentation Think mobile/tabled firs
- 52. operational plan Technology social media platforms in-gallery applications/ interactives e-publications apps website linked Data, sharedcontent API collections management web content management Digital Asset Management System channels / services data access e-commerce content management asset management rights management
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- 54. operational plan Resources ‣ Staff andskills ‣ ‣ ‣ ‣ Develop staff digital expertise Fund more digital roles Digital as core and not add-on Funding ‣ ‣ ‣ Funding sources Project specific vs. longer term Content and technical partnerships
- 55. operational plan Strategic goals ‣ Content ‣ ‣ ‣ Technology ‣ ‣ ‣ Delivercompelling experiences to different visitors Ongoing digitisation programme Museum-wide platform Manage, publish and distribute content Resources ‣ Secure funding ‣ ‣ Build team (internal/external) Find external technology and content partners
- 56. operational plan 5-year plan ‣ Fiveyear period ‣ ‣ ‣ ‣ ‣ ‣ ‣ ‣ Year 0: Planning, preparation and funding Year 1: Design and user experience / develop Year 2: Release and sustain Year 3: User test and new features Year 4: User test and new features Year 5: User test and new features Overall approach is stepwise and accumulative Regular, tangible outcomes for content, technology and resources
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- 59. Thank You. http://www.keepthinking.it Keepthinking London KeepthinkingNew York Keepthinking Hong Kong 43 Clerkenwell Road London EC1M 5RS 244 Fifth Ave New York NY 10001 78 Bonham Strand Sheung Wan, Hong Kong +44 20 74905337 +1 212 372 7351 +852 9014 5721 info@keepthinking.it newyork@keepthinking.it hongkong@keepthinking.it