3. Why Standards?

4. Why are clear RFP’s so important? Real commitment to sustainability starts at the beginning. In order to both create and reach your sustainability goals, your environmental expectations must be a guiding force in your vendor selections. This can be done by including environmental considerations in contracts already in place or up for bid. Bringing up a sustainable consideration for contract is part of an ethical sustainable practice and it’s inevitable that Green verification will mean better measurement tools and better results.

7. Get the response you need When you write the RFP, organize the expectations so the responses meet your needs. Some bidders will want to impress you with their commitment to Green products and services, and the inundation of information can be overwhelming.

9. Get the response you need Ask bidders to break their responses to your Green questions into two categories: 2. Ask the bidders to tell you about their other Green offerings in a separate section of their responses. Bidders might offer ideas you haven’t considered yet. You’ll want to review them, but keeping them separate from your specific goals helps keep things straight.

10. What should be included in my RFP? The three P’s – POLICY, PROCEDURE & PROCUREMENT! This simple guideline tool can help you to remember what you need to ask, why you need to ask it and how it will affect your event. There are many variables on the exposition floor and many people holding accountability.

15. How will APEX make the RFP easier? By using APEX as part of your vendor selection, you will be providing your event team with an accountable and measurable tool that provides step-by-step guides, baseline measurements and resources. By definition, its methodology is meant to reward success and prime for improvement.

16. What does APEX look like? LEVEL 1 – GENERAL SERVICE CONTRACTOR Item Completed 8.3.1 The supplier shall achieve a minimum diversion rate of 50% for the event for the exhibits floor. 8.3.2 The supplier shall implement a pack in-pack out policy that requires exhibitors and ancillary vendors to divert all possible waste into available recycling streams, then pack all other unavoidable material into crates/pack out items. 8.3.3 The supplier shall provide in booth recycling and/or composting.

17. What does APEX look like? PLANNER REQUIREMENTS - Waste Management LEVEL 1 Item Completed 7.3.1 The planner organization shall communicate necessary information to exhibitors, vendors and suppliers in an environmentally responsible manner using at least one or more of the listed methods: exposition micro-site, online ordering, email, digital brochure. 7.3.2 The planner organization shall communicate necessary information about attendance and estimated sample needs in order for exhibitors to appropriately supply their booths onsite. 7.3.3 The planner shall achieve a minimum diversion rate of 40% for the event for the exhibits floor.

18. Let’s build an RFP! National Association of Fictitious Events